Best Practices for Working from Home During Time of Crisis – How Microsoft 365 Can Help
In this informative webinar to learn about best practices for managing working from home and how to leverage the power of Microsoft 365 to improve business continuity, productivity and security during a crisis.
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Webinar: Stay Productive at Home with Microsoft 365
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March 19, 2020
Webinar: Stay Productive at Home with Microsoft 365
Best Practices for Effective Large-Scale Remote Work
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Housekeeping
• Webinar is being recorded
• 45 minutes session
• 15 minutes Q&A or however long it
takes session at the end
• Send in your questions!
• Type your questions in the Questions
Pane of the GotoWebinar Panel
• Slides and recording will be emailed
after the webinar
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About Adam
Adam Levithan
@collabadam
alevithan@withum.com
Practice
Manager
Building Intranets & Project Collaboration for
over 14+ years. Adam specializes in Digital
Workplace strategy and balancing technology
with every day working in mind.
Fun Fact:
Adam is an avid cyclist and rides
over 2000 miles each year to raise
money for different charities.
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What to
Expect From
Today’s
Webinar
• Working from home
• People: how to keep everyone feel
connected?
• Data: How to access key data and
metrics?
• Content: How to share without
problems?
• Security
• How do you ensure security while
working from home?
• Key Tips
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People – Create a schedule
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Share your schedule and signal availability
Setting healthy boundaries, managing interruptions, and being clear about when you are available is an important
part of managing your time when working from home.
Set expectations for availability
Your daily schedule or even the hours that you
work may change while working from home. Set
expectations with your team (and those you live
with) around your availability during the day.
See what is important
With everybody working from home, you
might see an increase in messages. Use the
settings available in Teams and Outlook to
customize notifications and prioritize
conversations.
Set boundaries
It can be a challenge to switch ‘off’ from work
when you don’t leave the office—or switch ‘on’
your workday when you don’t leave the house. If
needed, set clear intentions about work time and
home time to avoid burnout
or being ‘always on’.
Manage notifications for Teams activities, channels, and on mobile.
Set a status message in Teams and update your calendar to indicate if you are free or busy.
Set quiet hours in Teams mobile to limit notifications to your work hours and turn Focus Assist on in Windows 10.
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Communicate more than you usually do
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Meeting - Be inclusive
• When you’ve got robust
bandwidth, turn on your
video.
• Use background blur or
custom background if you
don’t want your background
to be a distraction.
• Practice inclusion – ask
everyone for their input.
Don’t forget to keep track of
your mute button.
• Feeling distracted? Record
your meetings.
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Set boundaries and take a break
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We get it – you are working from home
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Infrastructure security
The Best Way to Share
• In OneDrive or SharePoint:
• Use the Share button
• From Teams:
• Tag the file in a conversation
• From your Computer:
• Move files to OneDrive, SharePoint or Teams
NO MORE EMAILS ATTACHMENTS
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Microsoft 365 Intelligence
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Share a digital whiteboard
• When in a meeting, you can share a digital whiteboard
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How about large meetings?
• You had to cancel your sales annual kick off meeting, think again,
hold it using Microsoft 365 Live Events (powered by Teams and
Streams) more info at this link
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User Productivity Applications Productivity Services Productivity Applications
Managed
Metadata
Sites
EMS – Enterprise Mobility + Security
Active Directory
Windows Azure
Active Directory
Azure Web
Services
IAAS
Custom
Development
On Premises
Office Desktop/Online
Project & Visio
Office Mobile
OneNote
Skype for Business
Sway
Microsoft 365
Connectors
Project
Cortex
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End Point Protection
• Determine what devices are
your employees using from
home
• If using Personal computer
• Enroll them into your
company policies MDM
• Ensure end point
protection
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Leverage built-in
personal and workplace
analytics
https://myanalytics.microsoft.com
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Key Takeaways
• It is not too late to move to Office 365,
move your office to the cloud and
enable a limited friction remote work
environment
• Ensure everyone at home leverages the
power of Office 365 and Microsoft
Teams – The Hub for Teamwork
(Microsoft is offering a free 6 months
Teams Trial for those not on Office 365)
• Not using Teams yet, you can deploy it
quickly
Remote work checklist:
•Set up your workspace
•Communicate often
•Maintain healthy boundaries
•Embrace online meetings
•Be mindful and inclusive
•Record your meetings
•Make up for missing hallway talk
•Bring the team together
•Have fun!
•Don’t forget security
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Key Resources
• Withum COVID-19 Resource center
• Comprehensive work-from-home guide (MS
Edition)
• A guide to the modern digital workplace
• Tips for effective remote work
• Getting started with My Analytics
• Work remotely with Microsoft Office 365
• Case study, working from home at Microsoft
for 2 weeks
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Teamwork Assessment
Our digital experts will work with you to ensure
your business requirements are met and
Microsoft Teams is highly adopted.
LEARN MORE
Hinweis der Redaktion
best practices for managing working from home and how to leverage the power of Microsoft 365 to improve business continuity, productivity and security during a crisis.
Times are certainly changing thanks to COVID-19, putting a serious strain on businesses and how they operate. Now more than ever, giving your employees the ability to efficiently and effectively work remotely is crucial. You need systems and tools in place to not just provide the flexibility and make communication and collaboration effective but to also not undermine security or stability.
During the webinar we will share how Microsoft 365 can contribute to successful remote work when it comes to people, data and content:
People – Feeling connected, reducing distraction when working from home
Data – Making it available wherever you are
Content – Sharing the right way so it doesn’t live on everyone’s computers
Who's on Office 365
What tools people are using Webex, Zoom, Skype
Who has normal Work From Home Policies
How many meetings people have in a week?
People, content and data are key element of every enterprise
M365 enables to securely seamlessly connect People , Data And Content
Prioritize focus time (for many of us we are more distracted at home
Schedule your time and block your calendar
Leverage MyAnalytics to automatically block time in your calendar
Video really amps up collaboration in meetings (but if you’ve got limited bandwidth, turn off video to maintain high-quality audio). Make sure you know how to join a meeting in Teams before the meeting starts.
If someone’s audio is too low, or if their device is causing problems, deal with it at the start of the meeting so that person won’t be excluded.
Watch for back to back meetings
We get it, everyone is working from home. There may be noise. Take a break, don’t apologize
Microsoft 365 empowers individuals, teams, and organizations to share and work together with files
Let’s look at how three of Microsoft’s best-of-class applications are optimized for file collaboration scenarios, while sharing intelligent file experiences, content management, security & compliance
OneDrive is where you can work with all your files—your individual work files and the files shared with you across Microsoft 365—on any device.
Teams is a hub for teamwork where you and your team can collaborate on files, communicate, and streamline processes.
SharePoint is the intelligent intranet with sites that let you communicate broadly and manage content across the organization.
You can work seamlessly across applications and devices with coherent and powerful files experiences, turbocharged by AI. And you can work confidently, knowing that your files are protected with industry-leading security and compliance
If you are using Teams, share your digital whiteboard
Microsoft investments here are guided by the four strategies for success with infrastructure based on Azure security to secure your data in the cloud. Let’s talk about Infrastructure Security first as this is woven throughout all of our 4 key areas and foundational to security.
Microsoft investments here are guided by the four strategies for success with infrastructure based on Azure security to secure your data in the cloud. Let’s talk about Infrastructure Security first as this is woven throughout all of our 4 key areas and foundational to security.
Do not relax your policies. For remote access that includes remote access services, remember that ransomware attackers look and scan for open RDP servers, targeting anything responding on port 3389. Don’t move RDP to another port as TSgrinder scans for an RDP response on any port.
Do not blindly open remote access ports without thinking of the risks and consequences accordingly. If you must open remote access, ensure that the firewall is configured to only respond to certain static IP addresses from which your IT administrators will be remotely accessing.