Understanding the Priorities and tackling the Challenges of the PMO

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View the On-Demand Webcast! Planview.info/PMOPrioritization "Only 11% of managers believe that all their company's strategic priorities have the financial and human resources needed for success." -Harvard Business Review Learn about IT organizations': -top three strategic planning priorities -top three strategic planning challenges -whether or not continuous planning is the solution -real challenges with annual planning -the best solution for continuous planning View the On-Demand Webcast! Planview.info/PMOPrioritization

Technologie

Understanding the Priorities and
Tackling the Challenges of the PMO
The PMO may just be able to drive innovation in prioritization with continuous planning
Moderator: Joyce Chutchian, Contributing Editor, IDG
Speaker: Carina Hatfield, Product Manager, Planview J__________.____PLAN VIEW®
© 2015 Planview, Inc. I 1

Sources: McKinsey Quarterly, 8 Essentials of Innovation, April 2015 and and Harvard Business Review,
Resources Are Core to Every Business

IT Organization's Top 3 Strategic
Planning Priorities
- Communication 57%
• Improve communication with business units and executives for
prioritization and planning
- Agility 49%
• Improve adaptability to new demands and the ability to make data-
driven business trade-offs
- Image 43%
• Improve the image of IT in the eyes of business stakeholders
IDG Research Services survey 2015
© 2015 Planview, Inc. I 3
_____L___
PLAN VIE w�

IT Organization's Top 3 Strategic Planning
Challenges
- Overcommitted Resources 66%
• Resources are overcommitted and not enough capacity to meet new
demands
- Feedback 40%
• Business does not seek/include IT feedback when discussing business
priorities and capacity
- Without IT 39%
• Business moves forward without IT to address new technology initiatives
IDG Research Services survey 2015
© 2015 Planview, Inc. I 4
_____L___
PLAN VIE w�
View the On-Demand Webcast: Planview.info/PMOPrioritization

More Adaptive - Continuous Planning?
How would you rate the effectiveness of your IT organization1
s strategic plan?
Adaptiveness to unforeseen demand (from internal or external sources)
Extremely/ Very Effective
Somewhat/ Not Very Effective
0 10 20
• Value Continuous Planning
© 2015 Planview, Inc. I 5
30 40 50 60
• Not Value Continuous Planning
IDG Research Services survey 2015
70 80
_____L___
PLAN VIE w�
View the On-Demand Webcast: Planview.info/PMOPrioritization

Resources are
overcommitted and
not enough capacity
to meet new
demands
© 2015 Planview, Inc. I 6
Move to a more
frequent or
continuous planning
model versus a static
model
I DG Research Services survey 2015 _____L___
PLAN VIE w�
Continuous Planning the Solution?
View the On-Demand Webcast: Planview.info/PMOPrioritization

Continuous Planning Supports Adaptability
Resources are
overcommitted and
not enough capacity
to meet new
demands
© 2015 Planview, Inc. I 7
Improve adaptability
to new demands and
the ability to make
data-driven business
tradeoffs
I DG Research Services survey 2015 _____L___
PLAN VIE w�
View the On-Demand Webcast: Planview.info/PMOPrioritization

•
•
•
•
•
•
Real Challenges with Annual Planning
View the On-Demand Webcast: Planview.info/PMOPrioritization

From Annual Planning to Project
Lifecycle
© 2015 Planview, Inc. 9
• ldentll'y project
c•ndldates
• Define project
requirements: and
stakeholders
• D•velop benefit and cost
estimates
• Select projects for
funding
Project Lifecycle:
• Develop det.lled scope
deftnltlons
• Define time and resource
estimates
• Develop project work
plans
• Complete project charters
• Validate budget with
project work plans
• Monitor project work plans
• Monitor project status and
budget
• Conduct project reviews
• Oversee change control
procedur..
• Report on project
performance and risks
· Develop and execute
transition plans
• Documentlessons
learned
• Archive project records
• Decommission
ma.nejjement end
execution teams
View the On-Demand Webcast: Planview.info/PMOPrioritization

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•
•
•
•
View the On-Demand Webcast: Planview.info/PMOPrioritization

What if ....
© 2015 Planview, Inc. I 11
=Rank l.tl!! Analyze :;!: Balance
Strategy
Reallocate Resources
View the On-Demand Webcast: Planview.info/PMOPrioritization

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•
Planview Enterprise - Solution for Continuous Planning
View the On-Demand Webcast: Planview.info/PMOPrioritization

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•
•
•
•
Key Takeaways
View the On-Demand Webcast: Planview.info/PMOPrioritization

Thank You
J________._____PLAN VIEW®
© 2015 Planview, Inc. I 14
View the On-Demand Webcast: Planview.info/PMOPrioritization

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Understanding the Priorities and tackling the Challenges of the PMO

1. Understanding the Priorities and Tackling the Challenges of the PMO The PMO may just be able to drive innovation in prioritization with continuous planning Moderator: Joyce Chutchian, Contributing Editor, IDG Speaker: Carina Hatfield, Product Manager, Planview J__________.____PLAN VIEW® © 2015 Planview, Inc. I 1

2. Sources: McKinsey Quarterly, 8 Essentials of Innovation, April 2015 and and Harvard Business Review, Resources Are Core to Every Business

3. IT Organization's Top 3 Strategic Planning Priorities - Communication 57% • Improve communication with business units and executives for prioritization and planning - Agility 49% • Improve adaptability to new demands and the ability to make data- driven business trade-offs - Image 43% • Improve the image of IT in the eyes of business stakeholders IDG Research Services survey 2015 © 2015 Planview, Inc. I 3 _____L___ PLAN VIE w�

4. IT Organization's Top 3 Strategic Planning Challenges - Overcommitted Resources 66% • Resources are overcommitted and not enough capacity to meet new demands - Feedback 40% • Business does not seek/include IT feedback when discussing business priorities and capacity - Without IT 39% • Business moves forward without IT to address new technology initiatives IDG Research Services survey 2015 © 2015 Planview, Inc. I 4 _____L___ PLAN VIE w� View the On-Demand Webcast: Planview.info/PMOPrioritization

5. More Adaptive - Continuous Planning? How would you rate the effectiveness of your IT organization1 s strategic plan? Adaptiveness to unforeseen demand (from internal or external sources) Extremely/ Very Effective Somewhat/ Not Very Effective 0 10 20 • Value Continuous Planning © 2015 Planview, Inc. I 5 30 40 50 60 • Not Value Continuous Planning IDG Research Services survey 2015 70 80 _____L___ PLAN VIE w� View the On-Demand Webcast: Planview.info/PMOPrioritization

6. Resources are overcommitted and not enough capacity to meet new demands © 2015 Planview, Inc. I 6 Move to a more frequent or continuous planning model versus a static model I DG Research Services survey 2015 _____L___ PLAN VIE w� Continuous Planning the Solution? View the On-Demand Webcast: Planview.info/PMOPrioritization

7. Continuous Planning Supports Adaptability Resources are overcommitted and not enough capacity to meet new demands © 2015 Planview, Inc. I 7 Improve adaptability to new demands and the ability to make data-driven business tradeoffs I DG Research Services survey 2015 _____L___ PLAN VIE w� View the On-Demand Webcast: Planview.info/PMOPrioritization

8. • • • • • • Real Challenges with Annual Planning View the On-Demand Webcast: Planview.info/PMOPrioritization

9. From Annual Planning to Project Lifecycle © 2015 Planview, Inc. 9 • ldentll'y project c•ndldates • Define project requirements: and stakeholders • D•velop benefit and cost estimates • Select projects for funding Project Lifecycle: • Develop det.lled scope deftnltlons • Define time and resource estimates • Develop project work plans • Complete project charters • Validate budget with project work plans • Monitor project work plans • Monitor project status and budget • Conduct project reviews • Oversee change control procedur.. • Report on project performance and risks · Develop and execute transition plans • Documentlessons learned • Archive project records • Decommission ma.nejjement end execution teams View the On-Demand Webcast: Planview.info/PMOPrioritization

10. • • • • • View the On-Demand Webcast: Planview.info/PMOPrioritization

12. • • • • Planview Enterprise - Solution for Continuous Planning View the On-Demand Webcast: Planview.info/PMOPrioritization

13. • • • • • • Key Takeaways View the On-Demand Webcast: Planview.info/PMOPrioritization

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