Open Source Cloud Ready ERP deployment by KAILAO Consulting

KAILAO AND
OPENBRAVO
Openbravo 3 The Agile ERP
« When you have nothing to hide, you have nothing to fear »

visit us at: http://www.kailao.co.uk

1

Our philosophy of ERP
Internet has completely changed the way of doing business. Markets that have been for so long the “private ground” of big businesses, are now seeing new small
players tackling them.

There is no difference between a small retail company with 20 employees than with a much bigger one. They both has to buy, manage their stock, edit invoices,
enter posting.
The only thing that distinguish them is how do they manage their resources?
In most small and medium sized companies, we will see a lot of different softwares cohabiting, usually one for accounts, another one for sales and purchases,
another one for logistics. Whereas in bigger ones you will see a single software being used to manage all the different cost centres.
This is very comprehensible why small and medium sized firms use different applications to handle their business.
The answer is the lack of resources, financial resources and human resources.
For so long, ERP has been “reserved” for the “big cats”, because they had the money and the human capital to implement an Enterprise Resource Planning.
But tables have turned. New ERP editors mainly Opensource editors, such as Openbravo are challenging those who once targeted big companies. Those new
challengers are targeting all sizes companies.
Those “low cost” ERP editors have nothing to envy to the old ones. Their product has a large functional footprint and the price is very attractive, because choices
are given on how you want to acquire the software, it could be to pay as you go, on demand, Saas.
Having one information system, means having one single data base, so less time is been spent in entering, updating data. There is no data duplication, the
information flow is much smoother between services, and collaborators have access to the information in one single point, less errors occurs.


2

Why the choice of Openbravo?
Openbravo 3, the multi awarded ERP, is tailored to adapt itself to small and medium sized businesses and also to big firms. The goal of
Openbravo as all ERP, is to have a fully integrated system, with real-time accurate information and completely automate business processes. By
doing so, Openbravo gives you a competitive advantage.
Though Openbravo is a low cost open source ERP, the application itself has a large functional footprint with a powerful interface. Low cost
doesn’t necessary mean low quality.
Openbravo is an agile ERP, it is web based and could ready. This means that the implementation time is very low and it allows you to focus on
your business and not on implementing the ERP, you do not need IT professionals, so, save money and time
Being Opensource, means that everyone can see how Openbravo is built, is the coding has been done properly or not. When you’ve got nothing to
hide, you’ve got nothing to fear.
The way Openbravo is very user friendly and very easy to use, even for first time users.


3

Openbravo Platform


4

Openbravo Package


5

Functional Modules
Openbravo offers a large functional footprint. With rich functionalities and very flexible,
Openbravo will help you increase your productivity and gain competitive advantage


6

Master Data Management
Openbravo enables you to centralize and
organize all your key data in a single data base.
By doing so, you will reduce the risk of error.
Having one repository:
- Avoids data duplication,
- Allows to share and facilitate the transmission
of data through all your cost centres,
- Optimizes time in coding and entering data


7

Procurement Management
(Procure To Pay)
Openbravo manages the complete purchase
process, from buying to posting of documents. This
automatic process allows you to:
- Track the life cycle of any order, invoice
- Reduce error
- Access all documents related to the order (goods
receipt, accounting…)

- Have purchase suggestions


8

Sales Management
Openbravo Sales Management is very flexible
and easy to manage. Though it impacts
different departments within your
organization, you can:
- Access to all documents related to sales
orders and track them
- Automatic posting of documents
- Managing different price lists
- Returns policy

- Multi currencies


9

Financial Management
Openbravo Financial Module integrates all
accounting activities (accounts payable and
receivable, general ledger, budgeting, assets
amortization, and the management of fiscal
periods). Most of the accounting entries are
automatically created within the application.
- Access to all related documents at any
moment
- Minimize risk of errors (automatic entries)
- Track at any moment the assets, debts,
income and expenses.


10

Warehouse Management
Openbravo manages all the logistic flow
within a warehouse (physical inventory, goods
movements and their tracking and inventory
valuation). Complex products having
attribute set values, lot number, serial
number, expiry date, are easily manage within
the application.
• Track at any time any product, any
movement
• Accurate stock and valued stock
• Complete traceability report
• Exact location of a product


11

Production Management
In Production Management the process of
producing products from raw material is
managed. The production process itself, as
well as monitoring the quality of produced
products, the maintenance of the machine
used in production and the cost management
for raw material and end products in
managed.
- Track at any time the production cost
- Control work requirement and work effort
- Manages internal costs and maintenance


12

Material Requirement Planning
Openbravo MRP is used to automatically
review the demand and display suggestions
concerning required materials.
- Manage your work requirement and
requisition through the Manufacturing plan
- Automatic purchase orders are display
- Complete plan order date so as to prevent
stock shortages


13

Business Intelligence
Openbravo BI gives to decision makers in one
view the global situation of his business, this
through KPIs and actions and decisions can
be taken.
- Support internal enterprise users in the
assessment, enhancement and optimization
of organizational performance & operation.
- Deliver critical business information to endusers about value chain constituencies such
as customers and supply-chain partners.
- Creating a vision for financial leadership.
- Coaching the organization to set realistic
goals.
- Supporting optimal decision making.


14

POS: Point Of Sale
More than a simple cash register, Openbravo
POS covers all the functionalities of modules
from, cash register to warehouse
management, refund and reports.
Opensource, Openbravo WebPOS can be
plug in to any other system. The
functionalities found are:
- Sales, Refunds & Cash Management
- Bar Code Scanner Integration
- Scale integration for calculating product
weights

- Inventory
- KPIs


15

How can KAILAO help you?
Kailao is a multi-cultural company, with offices in France and in the UK. The company is
specialized in implementing ERP.
With more than 20 years in this field, we have acquired a strong experience in multi-countries
projects.

Our goal is: Low cost for quality and high value projects.


16

Our implementation methodology
The implementation project is divided into five steps
1. Preparation
step

2. Definition
step

3. Interative
prototyping step


4. Final
preparation step

5. Go live and
support step

17

1. Preparation
step
- Staffing and detailed planning
- Kick-off
- Initial training


18

2. Definition step
-

Detailed requirements definition
Functional design
Data-migration strategy
Interfaces definition and design


19

3. Interative
prototyping step
-

Activation
Initial configuration and customization
Technical design
Development of interfaces, data load programs and non standard
functionalities
- Unit testing
- Test prototypes

20

4. Final
preparation step
- Integrated testing
- Final data load
- End-user training


21

5. Go live and
support step
- Go live
- Guarantee
- Support and maintenance


22

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