Compensation is one of the many critical areas of responsibility for most HR teams, and having a well-planned compensation calendar is a key component to your talent strategy.
This webinar will guide you through a typical compensation calendar so you can determine:
The best time to create a comp calendar
How to improve upon your talent planning processes for the coming year
How to integrate your compensation calendar with other responsibilities such as recruitment and benefits
This webinar is approved for 1.0 HRCI re-certification credit.
1. Creating a Compensation
Calendar Everyone Loves
We will be sending out slides and accreditation information following the presentation.
Mykkah Herner, MA, CCP
Head of Expert Services
Ian Englund, CCP
Senior Compensation Professional
www.payscale.com
3. www.payscale.com
Agenda
Why do you need a compensation calendar?
Developing your compensation calendar
o Market Analysis
o Handling Ad-hoc questions
o Budgeting
o Determining Increases & Calculating Increases
o Developing Incentive or Variable Program & Calculating Payouts
o Putting it all together
Communicating your compensation calendar
Immediate Actions
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Some questions before we get started
• Do you have a comp plan in place?
• How inclusive is your org? Will managers…
– Have input?
– Make recommendations?
– Have partial discretion?
– Full discretion?
• How transparent?
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o Org Level Inequities– Range Adjustments
• Cost of changing ranges (adjusting green outliers)
o Position Level Inequities– Market Adjustments
• Cost of adjusting positions or adding temporary
position premiums
o Employee Level Inequities– Equity Adjustments
• Cost of correcting individual pay inequities
Identifying and budgeting inequities
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Summary Comp Budget Request
2015 Compensation Budget Request
Total Salary Budget: $15,000,000
Percent Dollar Amount
2015 Range Adjustments 0.06% $9,200
2015 Market Adjustments 0.14% $21,500
2015 Equity Adjustments 0.02% $3,700
2015 Pay Increase Adjustments 3% $450,000
Total Increase $484,400
2015 Salary Budget $15,484,400
Detail for comp budget request is in the following attachments
Costing for Range Adjustments
Costing for Market Adjustments
Costing for Equity Adjustments
2015 Pay Increases
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Using a Matrix (Merit or Proficiency)
Tier increases by position in range & performance
o Start with a budget increase %
o Allocate increases to EEs based on range penetration
and performance
o Create spreadsheet
o Note: Proficiency, or another factor, can work like
performance in this example
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Increase Spreadsheet
Name Job Title
Current
Annual
Base
Performance
Rating
Range
Min
Range
Mid
Range
Max
Range
Penetration
Increase
%
Annualized
Increase
New
Annual
Base
New Range
Penetration
Adams, Christina Account Manager $63,800Meets $46,300 $57,100 $67,900 81% 1.70% $1,085 $64,885 86%
Alexander, Maria Account Manager $45,900Meets $46,300 $57,100 $67,900 -2% 3.90% $1,790 $47,690 6%
Allen, Ryan Program Manager $86,700Meets $73,600 $93,300 $113,000 33% 3.90% $3,381 $90,081 42%
Anderson, James Customer Service Rep $45,500Meets $34,900 $42,500 $50,100 70% 1.70% $774 $46,274 75%
Andrews, Vincent Senior Account Executive $76,700Meets $54,700 $68,400 $82,100 80% 1.70% $1,304 $78,004 85%
Arnold, Alexandra Driver I $29,600Meets $29,300 $35,700 $42,100 2% 3.90% $1,154 $30,754 11%
Bailey, Sara Senior Account Executive $64,000Does not meet $54,700 $68,400 $82,100 34% 0% $0 $64,000 34%
Baker, Nicholas Account Executive $46,500Does not meet $40,400 $49,800 $59,200 32% 0.90% $419 $46,919 35%
Barnes, Paul Customer Service Rep $38,600Exceeds $34,900 $42,500 $50,100 24% 7% $2,702 $41,302 42%
Totals/Averages $497,300 39% 2.74% $12,608 $509,908 46%
• Range Penetration = (Current Annual Base – Range Min) / (Range Max – Range Min)
• Annualized Increase = Increase % * Current Annual Base
• New Annual Base = Annualized Increase + Current Annual Base
• New Range Penetration = (New Annual Base – Range Min) / (Range Max – Range Min)
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Calculating Pay Increases
Timing depends on:
• Market study & current plan
• Basis for increases
• Performance (process)
• Position in range / pay to market
• COLA / Step
• Inclusive process – Manager Training
• Systems
• Payroll Date
• Transparency – Manager Training
7-30+ days
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Calculating Incentive or Variable
Program Payouts
Determining appropriate
• Bonus
• Incentive
• Commissions
• Profit Sharing
Organization
Team
Individual
Sales
Other
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Calculating Incentive or
Variable Program Payouts
Timing depends on:
• Complexity of Program
• Timing of payouts @month @qtr @year
• Inclusive process, manager input
• Transparency
• Available budget and budget process
• Market study & current plan
1-14+ days
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Putting it all together
• What comp elements do you need
to include in your planning?
• When does your fiscal year start?
• How inclusive is your process?
• What training do you need in
place?
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Immediate Actions
• Assess any existing comp calendar
• Draft the rest of your comp calendar
• Identify market resources
• Familiarize yourself with the budget cycle
• Review performance management process for
effectiveness
• Assess organizational readiness for transparency &
inclusiveness
• Include appropriate parties in setting an org-wide
comp calendar
27. PayScale Delivers Where Other Compensation Providers Fall Short
PayScale leads the world in compensation knowledge with the freshest and
most detailed data from over 40 million salary profiles. More than 3000
organizations use PayScale’s software and intelligence to get the greatest
return on their talent. Smart businesses use PayScale Insight to recruit, retain
and motivate their people.
Visit our blog: www.payscale.com/compensation-today
Join our Group on LinkedIn: Compensation Today: HR Best Practices
Mykkah Herner, MA, CCP
Head of Expert Services
Ian Englund, CCP
Senior Compensation Professional
www.payscale.com