1. P A U L F A B A L O N A , C A , M B A
H E A D O F C O R P O R A T E F I N A N C E
COUNCIL FOR SCIENTIFIC
AND INDUSTRIAL
RESEARCH
ACCOUNTING FOR IMPREST
26TH JULY, 2016

2. INTRODUCTION
• Imprest is a sum of cash advanced
to a public officer to meet payments
which are otherwise inconvenience
to disburse from public funds
through the normal payment
procedures (FAR 2004 ,Sec. 282)

3. PUBLIC FUNDS

4. ACCOUNTING FOR IMPREST
• An officer shall apply imprest through his or
her HOD and requires approval from
Director to operate an imprest.
• Accountable imprest should be requested in
time since the Finance Division is required
by law to banked all cash received within
24Hrs or the next working day.

5. TYPES OF IMPREST
 There are two types of imprest:
 •Standing imprest- imprest held throughout the
financial year and replenished as necessary by
presentation of paid payment vouchers to the HOD.
 •Special Imprest- issued for making particular
payments which must be fully retired by the date
specified in the approval to operate the imprest.

6. UNAUTHORISED USE OF IMPRESTS
 Imprests shall be used only for the specific purposes
for which they are issued.
 The application of imprest moneys for purposes
other than those authorised is a breach of financial
discipline as defined in regulation 8 (1). (FAR 2004
,Sec. 288)

7. RETIREMENT OF IMPREST
• Any unretired imprest should treated as a personal
advance (i.e. personal loan) to the imprest holder.
• Failure to retire imprest is financial indiscipline,
unless occasioned by death or invalidity.
• Unretired imprest should be reported to CAG and
AG . (FAR 2004 ,sec. 289(1,2&3)
• A new imprest is granted to an officer only
after rendering the account of the previous
imprest

8. Financial Disclosure
Personal effects of unaccountable imprest:
 Names/List of imprest holders are published with
there are balances.
 Your name can be Mentioned on TV’s (i.e. PUBLIC
ACCOUNTS COMMITTEE) for holding or owing
public monies.
 Holding of certain public office becomes
questionable.

9. REPORT OF IMPREST BALANCES
 The Controller and Accountant General shall report
balances in the hands of imprest holders in the
statement of Public Accounts required under section
41 of the Financial Administration Act 2003, (Act
654).FAR, 2004(sec. 290)

10. END OF PRESENTATION
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