The document discusses best practices and lessons learned from real-life projects using Office 365 tools. It describes experiences organizing two large community events using SharePoint, OneDrive, Skype, and other Office 365 tools. It provides tips for using these tools effectively such as setting up rules to manage email inboxes, choosing the right collaboration tool based on group size, and the importance of support for adoption. Key lessons are that OneDrive sync works well now for file sharing, Skype is good for meetings up to 250 people, and Office 365 groups help structure collaboration within and between teams.

1. Biggest fails and Best practices using
Office 365 toolset for real life projects
Patrick Guimonet
Office Servers and services MVP

2. aOS Dublin
March 15th 2017
Designed by Gokan Ozcifci
7 times MVP
Office Servers and Services@patricg
aOS Community
Founder
Blogger
https://yos365. wordpress.com
Enterprise Solutions
Architect - AbalonParis, France
Patrick Guimonet

3. aOS Dublin March 15th 2017
Our experiences
http://mscloudsummmit.fr
• Biggest community event ever organized in France
• January 23rd to 25th, 2017
• In Paris
• Budget 100 K€
• 20+ volunteers
• 30+ sponsors
• 120 speakers
• 800 attendees !
• 4 cities
• February 6th to 10th
• Budget 35 K $CAN
• 4 volunteers
• 13 sponsors
• 30 speakers
• 500 attendees !
http://canada.aos.community

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The ugly part!

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Too much mails?
Detoxification cures

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MS Cloud Summit mails

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External sharing
• One of the best Office365
advantage
• Used for exchanges with other
organizations
• We push it to extreme case
when we organize an event

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Our experience with MSCS
• Planner with external
users is coming
• Teams with external
users is coming
• OneDrive for Business
sharing, ugh…

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Presentation template sharing
HERE

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Slack for #aOSCanadianTour

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Too bad…

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Positive point:
Breadth of offering

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Negative point:
Breadth of offering

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The good!

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Office 365
the new
landscape
https://yos365.wordpress.com/2016/08/29/office365-
sharepoint-the-new-landscape

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5 key
components
Store, Find and Share Communicate Collaborate
MobilityBusiness Applications

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OneDrive for Business

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Should be activated in SharePoint
Admin center
OneDrive for Business Pro Tips
The new OneDrive sync client must be version
17.3.6743.1212 or higher.

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MS Cloud Summit files
At last a SharePoint synchronization
that works !

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Skype for business
Up to 250 participants in a SkypeFB
meeting, to go beyond, use
➢ Skype Meeting Broadcast

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• PSTN Calling
Fully understand Skype
for business
• PSTN Conferencing

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MS Cloud Summit follow up meetings
All meetings done with Skype

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Office 365 groups
Before After

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Office 365 groups

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Power BI

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Non routine work
Source: http://www.gartner.com/newsroom/id/1416513
2010 20151900
25%
40%

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Tools trends…

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Office 365
it’s a little bit like…

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Tips for mails
• Rules for your inbox
➢The Three Most Important Outlook Rules for Processing Mail
• Prohibit “reply all”
• Use Skype, your phone, Yammer

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Tips for sharing
• Use One Drive for external sharing, seamlessly
Shamelessly ☺

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• The best tool is the one the team will
use!
• Use Office 365 groups to structure your
collaboration
• Use naming rules for Office 365 groups
• Less than 100 person groups
 Use Teams
• More than 100 people  Yammer
Tips for choosing the right tool
The digital workplace manifesto

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Yammer versus Teams

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These are efficient tools
• OneDrive (with synchronization)
• Skype
• Office 365 Groups
• Power BI
• Excel with several people updating
• Link with business apps
• MS Flow
• PowerApps

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Some improvements are on going

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Teams is here! GA March 14th

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A proper support is key!
Governance Adoption
Strategic
Planning

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We did it!

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April 6th, 2017
aOSDay Bangalore

49. Thanks to our sponsor!