2017 12-01 aOS Aachen - Biggest fails and best practices using Office 365

1. aOS Aachen
December 1st 2017
Best practices and biggest fails
using Office 365 toolset
patricg

2. aOS Aachen
December 1st 2017
@patricg
aOS Community
Founder and member
Enterprise Solutions
Architect - AbalonGreater Paris, France
Who am I? Patrick Guimonet
7 times MVP
Office Servers and Services
2 times MS RD
International speaker and
events organizer

3. aOS Aachen
December 1st 2017
Who are you?
Business usersArchitects
Developers IT Administrators
Executive sponsors
Service
Administrators
Champions
End-users
Consultants
Business owners

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December 1st 2017
What about Microsoft?
patricg

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December 1st 2017
SharePoint latest figures are
impressive

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December 1st 2017
Microsoft is on mission
Satya Nadella
June 25, 2015

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December 1st 2017

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December 1st 2017
Microsoft 365
Office 365
SharePoint
Teams
OneDrive

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December 1st 2017
#1 Master the basics

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December 1st 2017
To go further on Office
365 service understanding
• System requirements for Office
• https://products.office.com/en-us/office-system-requirements/#Browsers-section
• https://products.office.com/fr-FR/office-system-requirements/#Browsers-section
• https://products.office.com/de-de/office-system-requirements/#Browsers-section
• Office 365 Service Descriptions
• https://technet.microsoft.com/en-us/library/office-365-service-descriptions.aspx
• https://technet.microsoft.com/fr-fr/library/office-365-service-descriptions.aspx
• https://technet.microsoft.com/de-de/library/office-365-service-descriptions.aspx
• Office 365 help & training
• https://support.office.com

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December 1st 2017
#2 Master the offering

12. aOS Aachen
December 1st 2017
Typical usages in the Digital Workplace
Mobility
Business appsCommunication
Store, Find,
Share
Personal
productivity
Collaboration

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December 1st 2017
Personal
Productivity
To-Do
StaffHub
…
credits @patricg
Collaboration
Business Apps
Communication
Store, Find
and Share

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December 1st 2017
Personal
Productivity
To-Do
StaffHub
…
credits @patricg
Collaboration
Business Apps
Communication
Store, Find
and Share

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December 1st 2017
#3 Choose the correct tool

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December 1st 2017
This is one of the BBP…
https://www.clearbox.co.uk/digital-workplace-manifesto

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December 1st 2017
From https://dionhinchcliffe.com/2016/09/12/seeking-a-modern-foundation-for-the-digital-workplace
It’s not so easy…

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December 1st 2017
The Task EcosystemTeam/OrgIndividual
BRK2071

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December 1st 2017
The Task EcosystemTeam/OrgIndividual
BRK2071

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December 1st 2017
The Task EcosystemTeam/OrgIndividual
BRK2071

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December 1st 2017
The Task EcosystemTeam/OrgIndividual
BRK2071

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December 1st 2017
The Task EcosystemTeam/OrgIndividual
BRK2071

23. BRK2103

24. Office 365 Groups
Outer LoopInner Loop
Files
Sites
Content
SharePoint
GS09
For brainstorming
and discussion
oriented job
For a production
oriented job

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December 1st 2017
#4 Master your mails
• Detoxification cures for Mail
addicts!

26. aOS Aachen
December 1st 2017
How to master your mails
➢The Three Most Important Outlook Rules for Processing Mail
SCOTT HANSELMAN
• Prohibit “reply all”
• Use your phone, Skype, Teams, Yammer

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December 1st 2017
#5 Master Office 365 groups!

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December 1st 2017
Key groups scenarios
Office 365 Groups is not a tool, it is a membership service
#Office365Groups MS Ignite 2016 BRK2033
MS Ignite 2017 BRK2047

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December 1st 2017
#6 Master adoption

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December 1st 2017

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December 1st 2017

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December 1st 2017
Each use case needs
an appropriate follow-up
AdoptionPlanification
1 2 3
Use cases
& Governance

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December 1st 2017
#7 Build your team

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December 1st 2017
Identify Key roles
Executive sponsors
Service
Administrators
Champions
End-users Business owners

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December 1st 2017
Not all users are equals
• Not all individuals will accept
Innovation the same way, at the
same pace
• Innovators (2.5%)
• Early Adopters (13.5%)
• Early Majority (34%)
• Late Majority (34%)
• Laggards (16%)
https://ondigitalmarketing.com/learn/odm/foundations/5-customer-segments-technology-adoption

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December 1st 2017
Why Champions are key ?
Me, my trails and errors

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December 1st 2017
#8 Master governance

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December 1st 2017
A concrete example of governance link
with adoption
➢Managing Adoption of Office 365 by Controlling Access to Apps
https://practical365.com/blog/managing-adoption-of-office-365-by-controlling-access-to-apps

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December 1st 2017
#9 Master storage

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December 1st 2017
Choose between the three level of storage
Personal files
And manage your
data by YEARS
Global repository for business
Team work files

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December 1st 2017
Real experience with Office 365

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December 1st 2017
The good…

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December 1st 2017
Real experience with Office 365

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December 1st 2017
The bad…

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December 1st 2017
Real experience with Office 365

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December 1st 2017
The ugly…

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December 1st 2017
Real experience with Office 365

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December 1st 2017

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December 1st 2017
Real experience with Office 365

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December 1st 2017
Conclusion

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December 1st 2017
“I never lose.
I either win or learn”
- Nelson Mandela
Ignite 2017 THR3026

52. aOS Aachen
December 1st 2017
Thanks to our sponsors!
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