What precisely is HRIS? HRIS stands for Human Resource Information System. It is a software solution for storing, managing, and processing detailed employee information as well as human resources policies and procedures.

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What is HRIS?
A Human Resource Information System(HRIS) is an information system that
stores, manages, and processes detailed employee information. Additionally, it
records and integrates human resource policies and procedures.

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HRIS also provides a centralized platform for processing various personnel
transactions such as payroll processing, benefits management, travel
authorizations, and leave management.
It is used by organizations to manage the entire employment life cycle – from
recruitment to retirement of employees. This includes managing employee data
such as payroll, performance reviews, benefits administration, employee self-
service portal, etc.
Some of the key functions of an HRIS are:
● To provide a structured way of storing employee information like
personal details, education, skills, etc.
● To manage employee records including their employment history, any

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disciplinary action taken against them, and their contact details.
● To manage all the company's employees in one place, thus saving time
and money.
● To provide employees with an easy way to access their own records at
anytime from anywhere in the world using any device that has internet
connectivity.
Why do you need an HRIS?
The biggest advantage of having an HRIS solution is that it helps you keep track
of all your employees’ records in one place. It also allows you to have complete
transparency over your workforce.
● Recruitment process: You can use an automated system that reduces the
time spent on managing recruitment processes like posting job vacancy
announcements, scheduling interviews, etc. This will help you save

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money and improve efficiency as compared to manual methods used by
most organizations today.
Learn more about the applicant tracking system
● Employee Data Management: The system stores all information related
to employees like their contact details, personal information like address,
etc., as well as their professional qualifications and skills that can be used
for recruitment purposes.
Learn more about employee database software
● Payroll Management: The system manages all salary payments made to
employees and it also generates reports on timesheets which are
submitted by the employees weekly. It maintains all records of
employment history like promotions or demotions etc. so that they can
be referred when needed.
Learn more about payroll management software

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● Time Management: This feature helps you manage holidays taken by
your employees along with sick leaves taken by them. Using this feature
you can easily generate reports on absenteeism among other things as
well.
Learn more about the timesheet management system
What are the benefits of using HRIS Software?
The benefits of using an HRIS software are many, but some of the most
important ones include:
Better employee performance:
An HRIS software will help you to see what your employees are doing on a day-
to-day basis. This can help you to identify the good workers from the bad ones,
and it can also give you insight into how well people are performing their tasks.

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You can also use this information to see whether there are any areas where
employees need more training or assistance.
Improved efficiency:
If your business uses multiple locations, an HRIS system will allow you to
manage them all with one central database. This means that you won't have to
send emails back and forth between different offices — everything can be done
through one central location!
Easier transfers from one office location to another:
If someone leaves one office and goes to another one (or if someone moves
from one department to another), having an HRIS system in place will make
transferring information much easier than it would otherwise be!
Faster hiring processes:
When it comes time for your business to hire new employees, having an HRIS

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system in place will make things run smoothly for both applicants and
employers alike!
Automated payroll processing:
Automated payroll processing, will save you time when it comes time to pay
your employees their wages because it reduces the number of steps needed for
this process.
What HRIS features should you look for?
The first thing to understand when looking for an HRIS is that not all systems
are created equal. The features available will vary from vendor to vendor and
from package to package. As a result, there is no one size fits all approach to
selecting an HRIS system.
Before you begin the process of evaluating HRIS systems, it's important to have
an idea of what you're looking for and what your business needs are.

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For example, if you need a system that can manage your employee benefits,
then this will be a requirement of any system you consider. It's also worth
noting that if there isn't a feature that exists today, you maybe able to have it
added later on through customization or integration with another application.
Once you've identified what features are most important to your business, it
makes sense to start looking at vendors who offer those capabilities within their
software products.
For example, if employee leave management is important but payroll is not
then this could eliminate some vendors from your list right away.
Check the functionality of the software first: Before buying any software make
sure that it has all the necessary functionalities that you need in order to run
your business efficiently. Make sure that this software provides all the necessary
functionalities like employee management, payroll management, claims

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management, etc.,
What reports does it generate? A good HRIS software should be able to generate
reports about various aspects of human resource management such as
attendance reports, payroll records, etc.,
A good HRIS software should allow easy integration with other systems.
How to implement an HRIS system?
The implementation of the HRIS system is the most important part of the
process. This is when you will get to know how effective your new software will
be in supporting your business goals.

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There are several ways to implement an HRIS system, but the best way to
ensure success is by following these steps:
Select a platform that aligns with your organization’s needs. You want to
choose a platform that aligns with your business goals and allows you to easily
customize it based on those goals. In addition, be sure to choose a platform that
has been tried and tested over time so that it will continue to meet those needs
in the future.
Create a high-level business plan. Create an outline of what you want out of
your HRIS system, including identifying which features are necessary or desired
for each department and how they would use them. Make sure that all
departments can see this document so they understand what’s expected from
them and from their fellow departments.
Set up testing groups within your organization. The testing groups should
include members from each department who can test out different aspects of
the HRIS system before it goes live for everyone else in the company. This gives

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them time to do some training on using it before everyone else starts using it.
Are you looking for the best and leading HR software in Singapore.
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Takeaway: This blog post helped you understand what HRIS is, its benefits, and
what you should consider when choosing an HRIS system.