A strategy document to create an inclusive environment while organizing community events in the Park Place Community

1. Christmas / New Years Carnival
Park Place Event Operating Manual

2. Mission
• To involve 50 residents in the organizing of the
event
• To demonstrate a community building exercise
where each and every resident has a place

3. Core team
• A 10 member team which takes complete
ownership of the event with decision making,
funds collection as well as expenses.
1. 5 owners
2. 3 tenants
3. 2 foreign national

4. Core team responsibilities
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Idea collection from facebook page
Updating the page with all decisions
Collection of funds from residents as well as vendors
Handling all expenditures
Reporting the accounts on facebook at the end of the event
Working with the volunteer residents in distribution and
accountability of responsibilities
To cheer the weekly event meeting on sundays at 10 am in
the lawns during the run up of the event
Including the max families in the organization of the event
Monitoring the over all sensibility of the event
Collection of Feedback from all residents regarding event.

5. Resident Volunteers
• Will be divided into 4 groups
– A : Want to actively be involved, take responsibilities
for small portions and work closely with the core
group in organizing the event
– B : Want to work with the A group volunteers to assist
and help out
– C : Want to come and enjoy the event and participate
through their participation in the event….. Shop eat
and make merry
– D : Do not want any involvement financial or
otherwise DND

6. Volunteer Residents responsibilities
• A – Come for the CORE meeting, take up
ownership of the parts that interest them , work
closely with the core group as well as the B group
in getting things done.
• B – Meet in the A group volunteer meetings if
needed and assist in getting things done.
• C – support by paying for the events the min fees
and turn up at the events to enjoy and give
feedback
• D – Leave them alone

7. DND

8. Common Responsibility
Each one get one.
Enjoy the process and the event.

9. Event Parameters
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Date
Venue
Timings
General style of event
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Food availability
Drinks availability and Licencing
Décor need
Amount of Funds Collection per resident for the corpus
Whether Vendors should be invited, what numbers and at what
cost
– Should retail be a part of it or not
– Entertainment for both kids, young adults, adults and seniors
– CC facility needed

10. Other Housekeeping issues
– Lighting
– Furniture and equipment and Electricity
– Security
– Garbage disposal and afterwards cleaning up
– Guests and Vendor Parking
– Credit Card Facility
– Vendor Passes Management
– Printing Management
– Photography

11. THINK COMMUNITY

12. 17the Nov Meeting Agenda
• Present the overall agenda
• Decide the Christmas Carnival event
Parameters
• Select the Core team as well as the A Team for
this event
• Introductions within the group
• Disperse in one hr