1. North Comanche Street and West Sessom Drive
Expansion
Project Proposal
Team Members:
Joe Craig
Devyn Heslep
Grant Marumoto
Paola Montoya
Lauren Price
Kyle Zimmerman
2. I. Executive Summary
The traffic congestion at the intersection of Comanche Street and Sessom Drive
has been an ongoing problem for not only Texas State students but all San Marcos
residents for the past couple of years. University buses and vehicles pile up causing bus
routes to be off their normal schedules, affecting students getting to and from class on
time. The purpose of this project is to expand the intersection in order for better traffic
flow. The project construction will be executed between May 15th, 2017 and June 11th,
2017. Construction will only occur between 7:00 A.M. and 5:00 P.M. Monday through
Saturday. School will not be in session during this time so the construction won’t affect
classes. There were many options on who would complete the construction, but we
chose a local company, Hunter Industries. Using this local company, we kept equipment
and material costs low, allowing us to make the most out of the $600,000 budget for the
project.
II. General Project Description and Background Information:
This project is to expand both West Sessom Drive and North Comanche Street. There is a
high volume of traffic on North Comanche Street between West Sessom Drive and Student
Center Drive. Buses and cars back up quickly in the turning lane on this short section of road
and it blocks the rest of the vehicles trying to get through. Adding another turning lane on North
Comanche Street would alleviate the traffic flow. Traffic trying to turn right on North Comanche
Street from West Sessom Drive also builds up and blocks traffic trying to go straight through the
intersection. A right turn lane on West Sessom Drive would help alleviate traffic as well.
III. Purpose:
This project will solve the problem of car and bus traffic attempting to turn left onto
West Sessom Drive from North Comanche Street by expanding the lanes on both North
Comanche Street and West Sessom Drive during the summer of 2017.
IV. Scope, Objectives, Deliverables:
Objectives: Hunter Industries will begin constructing a design for the addition of an extra lane
to North Comanche Street as well as a right turn lane on West Sessom Drive. The main focuses
for this project will be the following:
● Construct the final project plan and submit to Texas State’s Transportation Services
Advisory Council by January 31st, 2017
● Maintain proper inspections and acquire all permits
● Complete construction during May 15th and June 11th, 2015
● Keep the project on schedule and within budget
V. Engineering Methodologies and Process:
3. Methodology:
● Surveys and statistical analysis from the feedback we received was used to help justify
extra lanes.
● To help San Marcos officials with project selection, traffic counters were used to assist in
determining the exact traffic flow of this area.
● A Work Breakdown Structure, was used to determine a timeline as well as the budget
needed to fulfill our project needs.
● A Gantt chart was created to visualize our project’s tasks and durations and show the
sequence in which they must be completed.
● A RACI matrix was developed to assist team members in understanding who was
accountable for each activity to complete the project.
Type of Project:
This project would be considered a derivative project. The intersection of North
Comanche Street and West Sessom Drive has been over whelmed with heavy traffic for years.
Everyday, University busses and commuting students are stuck wasting valuable time in one of
the most congested parts of campus. This project is intended to prevent traffic buildup by
allowing much better traffic flow turning left onto West Sessom Drive from North Comanche
Street and turning right onto North Comanche Street from West Sessom Drive. This change will
allow for safer travel through campus as well as a more efficient travel time to and from campus
for all University residents.
VI. Project Constraints:
The project construction needs to be completed between May 15th, 2017 and June 11th,
2017. There are 5 days of slack for this project in case there are bad weather days that will halt
construction. Delaying the project more than 5 days will not allow it be completed on time.
Another constraint on time is what hours of the day construction can occur. To avoid disturbing
the community, we will only do construction between the hours of 7:00 A.M. and 5:00 P.M.
Also, most of the people that will be hired for the project need to have an MBA and a minimum
of 5 years experience to be qualified. Hunter Industries was selected specifically for this project
for the purpose that most small projects are more expensive relative to larger projects and
Hunter Industries provided lower costs.
VII. Contractual Aspects:
i) Agreements made with clients
The City of San Marcos and Texas State University are clients of San Marcos Construction
Incorporated.
Agreements and contracts made with The City of San Marcos include completing the following
forms. These forms are to be completed by our team's Project Manager, Design Manager, and
4. Approved Inspector. Forms are to be submitted by January 31st 2017 for approval. These forms
will be provided in Appendix A.
1) Road Closure Application Short Term – This will notify San Marcos’ Transportation Board of
the road closure so that The City of San Marcos can notify its citizens of the specific road closure
through their website.
2) Traffic Impact Analysis Threshold Worksheet- This will allow San Marcos Construction
Incorporated to provide The City of San Marcos with an “update” on how changes may affect
traffic along with solutions to this problem.
3) Public Improvements Construction Application- This form explains why San Marcos
Construction Incorporated has chosen the project to be implemented and the expected benefits
of the project.
4) Right of Way (ROW) Permit Application- This is an application for a permit that will allow
San Marcos Construction Incorporated to proceed with the project affecting the citizens right of
way within our construction area.
5) Small Site Preparation Application Form- This application is necessary for the Comanche and
Sessom Expansion to begin by prepping the construction area. Preparation of the construction
area will be implemented by Hunter Industries.
Agreements and contracts made with Texas State are related to time. San Marcos Construction
Incorporated has agreed to work from May 15th
2017 through June 11th
2017 to avoid conflict
with the University’s schedule. The schedule will work around major University events such as
spring semester finals, commencement dates, and summer classes. Another agreement made
with both The City of San Marcos and Texas State University is related to time is the hours of
operation from 7am-5pm Monday- Saturday.
ii) Reporting Requirements
San Marcos Construction Incorporated is required to keep both The City of San Marcos and
Texas State University updated on progress by notification of anything that will conflict with
prior arrangements such as time and cost due to, for example, an unexpected occurrence.
Reports will be necessary in any unexpected occurrences as well as the beginning and end of the
project. With many projects, The City of San Marcos may want to be more involved in the
progress of a project, but since the Comanche and Sessom Expansion’s scope is significantly
smaller compared to the average project, the limited reports will suffice. These reports will be
delivered to The City of San Marcos’ Reports Division by San Marcos Construction
Incorporated’s Communication Manager.
iii) Technical Specifications of Deliverables
1) The design must be in accordance with the City of San Marcos drivable road requirements.
2) Comanche and Sessom Expansion must be implemented within specified dates of May 15th
2017 – June 11th
2017.
iv) Agreements on Delivery Date
5. San Marcos Construction Incorporated has agreed with both the City of San Marcos and Texas
State University that Comanche and Sessom Expansion will be completed, at latest, by June 11th
2017
v) Incentives for Performance and for Exceeding Contractual Requirements
The Comanche and Sessom Expansion has a slack time of 5 days. There are no specific
incentives for exceeding contractual requirements, for the project is only a month long, and
deliverables are reconstructing the lanes and adjusting traffic light timing. However, an
incentive could be seen as the project having an early finish, and our workers completing the job
5 days early but still acquiring the complete pay for the job.
vi) Penalties for Noncompliance
1) Penalties related to time include but are not limited to $5,000 for every week over schedule.
2) Penalties related to scope include but are not limited to $10,000. Penalties related to scope
are to be assessed at time of occurrence.
vii) Procedures for Making Changes in the deliverables
Processes for making changes to project deliverables include,
1) Complete pause for any and all work being done pertinent to the project
2) Re-submission of necessary forms. Necessary forms will be determined by The City of San
Marcos dependent on specific requested deliverable changes.
3) Expedited re- approval or rejection of all required forms.
viii) Project review dates and procedures
The overall scope of the project will be reviewed by representatives from San Marcos
Construction Incorporated, The City of San Marcos and Texas State University, a week before
the due date, on June 4th
2017. This will to assure that the project is on track, and as planned.
6. VIII. Schedule:
Condensed Gantt Chart:
Project Milestones:
1. Planning Phase Complete - 1/31/17
2. Procurement Phase Complete - 4/12/17
3. Construction Phase Complete - 6/6/17
4. Closure Phase Complete - 6/30/17
Slack Time:
There are 22 working days of slack time between the end of the Procurement Phase and
the beginning of the Construction Phase, in order to ensure the project remains on schedule. We
also gave 5 days of slack time during the Construction Phase to account for any weather delays.
An in-depth Gantt Chart can be found in Appendix - A
7. IX. Resource Requirements:
Estimates of the Project Expenses, Cost Associated with each task, and Overhead and Fixed
Charges.
Materials
Total Cost
Hot mix $820.00
Flex Base $1,700.00
Total Material cost $2,520.00
The materials were estimated separately from the labor and equipment when Hunter Industries
initially while still in the bid process. Seeing as that this project is relatively small compared to
some of the other larger projects currently going on in San Marcos, most companies tend to
charge more for smaller quantities of materials.
8. Hunter Industries totaled their Construction cost with the Labor, Equipment and materials to
give San Marcos Construction its final Construction bid. The cost was determined with the
calculated totals of how much flex base and hot mix were used we the labor and equipment to
get the final computed cost of the entire constructal cost of the project.
9. The total overall cost of the project that was provided by Hunter Industries to be the most
economical choice for San Marcos Construction Inc. Since Hunter Industries is located in San
Marcos it cut the construction cost down tremendously. Saving a sufficient amount of time that
ultimately saved more money. Cutting the cost down from the $4 charged per mile so much that
this made Hunter Industries a “no brainer” to contract for this job.
10. Profit:
The profit on the project we set to 8% of the total cost of the project. Which was
projected to be $40,000 for the entire project.
Overhead Cost.
The overhead expenses for this project are expected to be $60,000 entire project.
which is approximately 12% of the total cost of the project.
11. Cost Monitoring and Cost Control Procedures:
While the process of performing the design and construction of the addition and turning
lanes to North Comanche st. and West Sessom dr. has been carefully planned, there are
many ways for a project to get out of control. One way the project can start getting out of
hand would be an over estimated cost for the project. Also having an under estimated
the cost of the project could start to become a problem with lack of equipment or labor
that could delay the project and end up costing the company a substantial amount more
than it should originally be estimated to be. The Earned Value process will be used to
reduce the risk of budget when the project is over. Hunter Industries is a great company
that is proven in performance that San Marcos Construction Inc. have grown to trust
over the years of working with them on very successful and lucrative projects. Hunter
Industries will use Microsoft Project to generate Project Status Reports. Through the use
of these reports the Project Manager will be able to make judgments about the progress
of the project. The Project Manager will focus his/her attention on the entire project as a
whole to oversell The Project Manager will be responsible for producing the Project
Status Reports and notifying interested parties every other week to check in if
everything is going accordingly. One other useful tool that the Project Manager will use
is the Critical Ratio. This will let the PM know when a task or process is becoming
intolerable.
12. X. Personnel:
The following job functions will be required for this project:
o Design Manager
o Project Manager
o Cost consultant
o Civil Engineer
o Approved inspector
o Communication manager
o Structural engineer
o Construction manager
Following are special skills requirements, necessary raining, special legal arrangements
for this project
***Upon hiring, all clients are required to sign contracts with Hunter Co. stating
they MUST be involved with the project from start to finish. ***
Project Manager: She/he will develop the Project Plan with the team and manage the team’s
performance of project tasks. The Project Manager is responsible for status reporting, risk
management, escalation of issues that cannot be resolved in the team, and, in general, making
sure the project is delivered in budget, on schedule, and within scope.
Requirements: The Project manager will need a bachelor's degree program in project
management or organizational management. She/he is preferred to have PMI's Project
Management Professional® (PMP®) Certification. Desirable skills are an ability to solve
problems with intellectual accuracy, must have the confident leadership to inspire others,
excellent communication skills, and must also possess good negotiating skills.
Design Manager: She/he will establish a platform for good communication and collaboration
between relevant parties. The Design Manager needs to ensure the design process recognizes
current legislation, standards and codes of practice, where appropriate. Also checking design
information is of the right quality and keeps pace with project timescales
Requirements: A bachelor’s or master’s degree in business is preferred as well as background
in design in related field. They need to have good people skills, the ability to present their ideas
effectively and to be able to evaluate the ideas of others whilst in meetings. They need an
in-depth knowledge of all aspects of a construction project and be efficient document managers.
Civil Engineer: She/he will supervise project construction and maintenance. The Civil
Engineer will evaluate the work of others on the project and make sure they are in compliance
with applicable laws, regulations and standards
13. Requirements: She/he is required to have three-year BSc or Bachelor of Engineering (BEng)
degree or a four-year Masters (MEng) degree in civil engineering. They need to have ability to
explain and design ideas clearly, analyze large amounts of data, and project management skills.
Approval Inspector: An Approval Inspector makes the process of acquiring permits easier for
project managers. They provide the client with advice on the building regulations, and check
proposals for compliance with the building regulations. They inspect the project as it progresses
and issue a final certificate.
Requirements: They must be registered with the Construction Industry Council (CIC) and be
familiar with building permits specifically. Must be familiar with rules and regulations of the
state and county the project will take place in. Inspector will work close with the county council.
Cost Consultant: The cost consultant will work hand in hand with the project manager by
assessing and comparing options and helping define the project budget. They prepare cost plans,
estimates and cash flow projections before the construction begin. A cost consultant completes
the final report of overall cost and potential incomes.
Requirements: Cost Consultants must have a strong background in accounting or similar or
quantity surveyors. The cost consultant provides estimates, and advice regarding the cost of
construction works and works towards staying within budget during project.
Communication Manager: She/he will be responsible for conveying the projects internal
and external messages between the client and customer. Externally, they represent their
organization to stakeholders, interested parties, and the public. Communications managers
serve as the company spokesperson to the media and the general public.
Requirements: Must have bachelor’s degree with major in communications, public relations,
or even marketing. Advanced level jobs will require a master’s degree. 5 years of experience in
communications or public relations industry specifically.
Structural Engineering: She/he will help design, assess and inspect structures to ensure they
are efficient and stable. They are most commonly known to work hand-in-hand with civil
engineers in projects but can work independently.
Requirements: She/he is required to have a Bachelor of Science in Civil engineering for
entry-level. For senior level, must have Master of Science or MBA. The preferred skills are
detailed orientated, strong with computer software, and very familiar with codes and
regulations.
Construction Manager: She/he will be in charge of construction sites 24 hours a day.
Common duties will be planning, directing, and coordinating activity on construction sites,
overseeing project design, hiring and supervising workers, choosing contractors, and monitoring
supplies. They are also responsible for preparing budgets and estimates, reporting progress to
clients, and complying with legal requirements
14. Requirements: They will need a bachelor's degree in a field like building science or civil
engineering and relevant work experience. She/he must be able to easily give direction and
delegate tasks. Strong communication and interpersonal skills are also critical and exceptional
managerial skills are key.
Role
Deliverables
/Activities
Design
Manager
Project
Manager
Cost
Consultant
Civil
Engineer
Approval
Inspector
Communication
Manager
Structural
Engineer
Construction
Manager
Planning Phase
Define Scope R
Design Blueprint R A I
Define Budget C A R I C
Estimate Time C A I R
Address Benefits R
Identify Risks R
Conduct Surveys A R
Design Phase
Develop
Alternative
Routes
R A C C I
Review Previous
Projects
R A I C
Consult with City
of San Marcos
Transportation
Division
R A I
15. Procurement
Phase
Approval Phase
Road Closure
Permit
A C R C I
Construction
Permit
A C R C I
Demolition
Permit
A C R C I
University
Permit
A C R C I
Milestone-Permit
s Obtained
Hiring Phase C
Hire Labor A C R C I C
Purchase
Equipment
A C R C I C
Purchase
Materials
A C R C I C
Conduct
Interviews
R C
Civil Engineer R C
Structural
Engineer
R C
Approved
Inspector
R C
Contract
Hunter’s
Industry
R
16. Milestone-Team
Completed
Construction
Phase
A
Implement
Detour Route
C A R C I C
Excavate
Construction
Zone
A R C I C
Mount
Construction
Zone
A R C I C
Fine Grade
Construction
Phase
A R C I C
Monitor Progress
and Performance
A R C C I
Build Flex Base C R C C I
Pave Asphalt C R C C I
Milestone-Constr
uction Complete
Closure Phase
Site Cleanup A I C R
Landscape
Surrounding
Area
A I C R
Setup Traffic
Recording
Devices
A I C R
Conduct Post
Survey
A R
17. Project
Reflection
R
XI. Risk Management:
For risk management, San Marcos Construction Incorporated is using FMEA to identify and
prioritize risks that must be managed in order for the project to be successful. Risk Priority
Number (RPN) was calculated for each risk identified, using:
S= severity
L= likelihood of occurrence
D= detectability of failures
a. Running over on budget:
S=7 L=3 D=3
RPN= (5)(3)(3)= 45
Problem: Running over budget will lead to fees, sponsorship discouragement, and
reassessment of the project.
Solution: No project manager can be 100% sure that a project will stay within the budget,
however San Marcos Construction Incorporated will work hard to prevent this with plans for
allocating resources as well as keeping track of resources within the team.
b. Bad weather delaying project:
S=10 L=3 D=1
RPN= (10)(3)(1)= 30
Problem: Risks associated with bad weather includes possible rain, thunderstorms, flooding,
and extreme heat. All of these factors could seriously delay the project and/or cause workers
fatigue.
Solution: To minimize the associated risks with bad weather, we plan to monitor weather as
closely as possible. No one is able to fully predict weather, but closely monitoring weather
will help us become better prepared. As for extreme heat, Hunter Industries will provide its
workers with an air-conditioned trailer and a cooler for lunch breaks and over exhaustion
due to probable heat.
c. Running over schedule:
S=8 L=3 D=1
RPN= (8)(3)(1)= 24
Problem: Running late on schedule is a huge risk. This would cause major conflict with the
University due to resuming regular university activity. These conflicts include traffic, and
safety hazards to students. Also, running over on schedule has a direct correlation to going
over on budget due to time and fees.
18. Solution: No project manager can be 100% sure that a project will complete on time due to
uncertainties, but with our detailed project schedule and 5 days of slack time as well as
constant communication with the University and Hunter Industries, we can feel confident in
completing our project in time.
d. Incorrect layout plan/ measurements:
S=10 L=2 D=2
RPN= (6)(2)(2)= 24
Problem: An incorrect layout plan could potentially cause the whole project to fail. If roads
widths are not drivable or not within city standards the project would have wasted time,
money, and other resources.
Solution: The construction company, Hunter Industries, will confirm all measurements prior
to taking action. San Marcos Construction Incorporated will also have a contractual
agreement with Hunter Industries that holds them liable in the case of incorrect
construction.
e. Incorrect traffic light timing:
S=10 L=1 D=2
RPN= (10)(1)(2)= 20
Problem: The risks associated with incorrect traffic light timing are safety concerns for
traffic accidents. Although a quick fix, even an hour of incorrect traffic light timing could
lead to serious damage, injuries, or even death.
Solution: As a solution, we will have University police direct traffic for a small amount of
time while the traffic lights are tested put on a systematic schedule.
f. Student, staff, and pedestrian Injuries:
S=9 L=2 D=1
RPN= (9)(2)(1)= 18
Problem: While working on this project, there will be students still using this part of campus
due to summer classes and the nearby dorm. Students who don’t avoid the construction site
could be faced with many unexpected hazards.
Solution: Active communication with the University will result in the University sending out
a newsletter to students making them aware of the construction site as well as safety tips.
Along with written communication to students and staff, we will also have many warning
signs, barriers, and safety equipment posted along the site to warn pedestrians.
g. Construction worker injuries:
S=5 L=2 D=1
RPN= (2)(2)(1)= 10
Problem: Construction worker injuries is a serious concern, however, since we are hiring
Hunter Industries, we are not liable nor are we responsible for worker injuries.
Solution: Certain injury prevention methods will include keeping labor hours reasonable,
avoiding overtime, as well as air conditioned breaks. Hunter industries has contractual
19. agreements with its workers to cover liability, and will be able to replace the injured worker
with a healthy worker to continue the project as scheduled.
Failure Severity Likelihood Detectability RPN
Running over budget 5 3 3 45
Bad weather 10 3 1 30
Running over schedule 8 3 1 24
Incorrect layout plan 6 2 2 24
Incorrect traffic light timing 10 1 2 20
Student/ Pedestrian injuries 9 2 1 18
Construction worker injuries 5 2 1 10
The above table describes a detailed and organized result of the FMEA evaluation. As seen in the
table, running over budget is San Marcos Construction Incorporated’s main concern with a RPN
of 45.
The prioritized concerns that San Marcos Construction Incorporated will monitor closely will be
1) Running over budget
2) Bad weather
3) Running over schedule
4) Incorrect layout plan
The concerns that have lower risk priority numbers are low due to their likelihood of occurring
and detectability number. Due to this, San Marcos Construction Incorporated will make sure to
have consistent considerations to the following risks:
1) Incorrect traffic light timing
2) Student/ Pedestrian injuries
3) Construction worker injuries
XII. Evaluation Methods:
The project’s success will be evaluated using surveys to obtain the public’s opinion and
using traffic recording devices to observe whether traffic was alleviated. The success of the
project will also be based on whether the project stayed on schedule and within budget.
XIII. Administrative Performance:
Our team met every Sunday for a couple hours or more to discuss the project. This was
the only time during the week when everyone was most available. We completed the majority of
our project during these Sunday meetings because we had lots of free time and no distractions.
We didn’t utilize the free time during class to work on our project because we all had other
priorities during these weeknights.
20. We split the work up amongst the team members by sections of the outline. This worked
well because we could really focus on our individual parts. Once we finished our parts, we were
able to compose the project.
Appendix - A:
-Contracts
a) Road Closure Application Short Term- 1 page:
b) Traffic Impact Analysis Threshold Worksheet- 2 pages:
