lecture presented by Carina C. Samaniego at PAARL’s Seminar /Parallel Session-workshop on Library and Web 2011 (Holy Angel University, Angeles City, Pampanga, 19-20 August 2010)
1. “C Archiving”
I
Carina C. Samaniego
Manila Observatory
Philippine Association of Academic and Research Librarians, Inc. (PAARL)
“LIBRARY AND WEB 2011 for READERS, TECHNICAL & ARCHIVES SERVICES”
August 19, 2010, Holy Angel University, Angeles City, Pampanga
2. Archival l
A hi l values
Administrative value: usefulness of the records for
the conduct of its day-to-day business
Evidential value: worth of the records in providing
adequate and authentic documentation
Informational value: worth of the records on the
f i l l h f h d h
information they contain about the creating agency or
other people, subject, places, times, or events and
activities.
activities
Legal value: worth of the records for legal purposes,
such as to prove ownership custody or legal rights and
ownership, custody,
responsibilities
3. Issues in Archiving
I i A hi i
Increasing volume and differences in types/media
g yp /
of archival collection
Constraints in resources (budget, personnel,
technical)
4. Technology and Archiving
T h l d A hi i
(+) Good venue for preserving and disseminating
archival information
(+) Availability various technologies (hardware &
software)
(-) Requires technical knowledge to use and manage
technologies
(-) Cost
5. Digital A hi i
Di it l Archiving
Digitization of archival materials (scanning, microfilming)
Availability of digital archival materials can be either
internal and/or online (websites, portals)
Preservation and management of b h original
d f both l
materials and digital files
6.
7.
8.
9. Self-archiving
S lf hi i
Open-access archives
“To deposit a digital document in a publicly accessible
To
website”
To promote open access to the full text content of
full-text
publications (pre-peered or peered-reviewed)
Part of the Open Archive Initiative (OAI) – making
shared documents interoperable between different online
portals/archives
37. Strategies for effective
archiving
hi i
Ensure that archival collection is organized and accessible
Identify the purpose why adapt or use a certain type of
technology
t h l
Be aware of copyright issues and establish access restrictions
Think of sustainability (cost technical people, etc )
(cost, people etc.)
Explore collaboration and other funding opportunities
Start ith
St t with small project/initiatives
ll j t/i iti ti
Keep updated with the latest technologies available
Determine how much information is made available online