Building a library disaster preparedness plan
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This document outlines the stages of developing a disaster preparedness plan for a university library. It begins with forming a committee to oversee the project. A risk analysis survey and capability assessment are then conducted. A revised action plan is created along with a disaster preparedness manual covering protocols. A training program is developed and a budget proposed. The plan is presented for final defense before implementation. The goal is to enhance the library's preparedness through strategic planning and community involvement.
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Building a library disaster preparedness plan
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- 2. By Jonathan A. Pantaleon Reference: http://nationaldisasterrecovery.org/images/plan-1- 1000x600.jpg 2
- 3. Pedro E. Candido Memorial National Library destroyed by typhoon Haiyan's winds and storm surge. Reference: http://tinyurl.com/zrk2rzr 3
- 4. Central Public Library at Christchurch City, New Zealand Reference: http://tinyurl.com/jxrvq3y 4
- 5. Over 100,000 books burnt by ISIS in Anbar, Iraq Reference: http://tinyurl.com/hq83rbf 5
- 6. Reference: http://tinyurl.com/haf3jfs Reference: http://tinyurl.com/hmov 6
- 8. OUTLINE: I. Hindrances II. Stages III. Workshop II. I. HINDRANCES II. STAGES III.WORKSHOP 8
- 16. 5.4.5 and 7.5.3 provisions of the 2010 PAARL Standards for Academic Libraries, encourages all academic libraries to prepare for Natural and man-made disasters.. 16
- 17. 5.4 Organization and Care of Materials 5.4.5 The library should have a counter-disaster plan to cover minor and major disasters to include both damage prevention and damage recovery. 7.5 Control and Security Measures 7.5.3 Guidelines on safety and disaster preparedness should be established and implemented. 17
- 18. Republic Act No. 10066 : National Heritage Act of 2009 Article III, Section 7, Item (d) of the Act: In times of armed conflict, natural disasters, and other exceptional events that endanger the cultural heritage of the country, all National Cultural Treasures or national historical landmarks, sites or monuments shall be given priority protection by the Government. 18
- 19. Expose staff to trainings related to disaster management. Set-up realistic expectations Be a role model. Be A catalyst of change! 19
- 20. Facilities Department Emergency and Disaster Management Office School Clinic HR Office Purchasing Office 20
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- 25. Project Committee Library Disaster Management Committee 25
- 26. Project Committee Planning and building the disaster management plan. 26
- 27. Seniority is not the Basis in choosing team members and leaders 27
- 29. Project secretary Reference: http://tinyurl.com/jm6d4bw 29
- 31. Recovery specialists Archives Librarian Book Binder catalogers acquisition librarian systems administrator Reference: http://tinyurl.com/j7lolmp 31
- 32. Grammar Natzi (someone who is really good in creative writing) Reference: http://tinyurl.com/hp8bl4l 32
- 33. Researchers(Representatives from each section ) Reference : http://tinyurl.com/gptsfec 33
- 34. Evacuation and Security experts (Representatives from the security office) Reference: http://tinyurl.com/hphdnln 34
- 35. First Aid Specialist ( Representatives from the school clinic) Reference: http://tinyurl.com/hwpw5sw 35
- 36. Representatives from the facilities Office ( Structural Engineer, Electricians) Reference: http://tinyurl.com/zvaejzt 36
- 37. Library Disaster Management Committee Oversees the implementation of the plan. Library Communications Team Library Evacuation Team Library Medical Team Library Recovery Team 37
- 38. Library Communications Team Coordinates with the Disaster Incident Command Post and Security Office regarding evacuation logistics, emergency announcements, and missing and injured employees. Monitors the status of facilities during calamities Reference: http://www.foresolutions.co.uk/wp- content/uploads/2013/04/forecomms-sidebar-logo.jpg 38
- 39. Library Evacuation Team Assists Security Personnel in carrying- out evacuation procedures. reference: http://i.stack.imgur.com/fr662.jpg 39
- 40. Library Medical Team Provides first-aid to injured personnel Figure reference: http://orilliafirstaid.com/uploads/logo.jpg 40
- 41. Library Recovery Team Guides library personnel on the resources and facilities that needs to be prioritized during salvage and retrieval operations. Distribute the gears/ supplies needed for salvage and retrieval operations. reference: http://cliparts.co/cliparts/riL/xGp/riLxGpjrT.gif41
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- 43. To be presented to the VPAA/ President Long term benefits: Further enhance the preparedness efforts of the institution. Preservation of cultural heritage 43
- 44. Initial Proposed Action Plan ACTIVITIES OBJECTIVES TIME FRAME RESPONSIBILTY Risk Analysis Survey Library Personnel Facilities Office Capability Assessment Survey Library Personnel Revised Action Plan Library Personnel Purchasing office Facilities Office 44
- 45. Highlight the importance of community participation 45
- 46. Secure the ff. documents: Disaster management protocols of the institution City disaster management protocols Local and international disaster preparedness studies and reports International Standards 46
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- 48. Eastern Visayas State University – Tanauan Campus Library 48
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- 52. Project Defense Team Recognize the disaster preparedness program of the institution 52
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- 54. Physical surveys of the institution’s potential vulnerability to various risks. Categories: External Internal 54
- 55. Conduct Risk analysis studies under the supervision of a licensed Civil Engineer Photo and video documentation is a must! 55
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- 65. Casualties (7.2 Magnitude Earthquake) Dead : 33,500 Injured : 113,00 65
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- 71. Internal Risks: Furniture and fixture Shelves Windows and Glass Walls Asbestos ceilings tiles Locked fire exits Electrical Wirings Cracks and leaks on the walls 71
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- 77. Personnel: First-aid: Respiratory and cardiac arrest (with AED training) Victim transport Trauma care Bandaging Techniques Use of firefighting equipments Two-way/ Ham radio operation Preservation and conservation skills Institutional and regional disaster preparedness protocols 77
- 78. Facilities: Sprinkler system, fire hydrants, fire extinguishers Automatic & manually operated fire alarm activation system Smoke detectors Emergency exits Emergency lights Evacuation Route Maps Spacious hallways Evacuation Building Maps Reinforced beams and pillars Anchored bookshelves 78
- 79. Supplies: Rescue and retrieval tools Salvage and preservation Disaster Kit 79
- 80. Reference:s http://tinyurl.com/h9fjk2p Rescue and retrieval tools: Craw bar / hammer Repelling rope 3M Respirators (N95) Leather work gloves AED Spine board Neck brace Life Jacket Emergency reflector vests Etc. http://tinyurl.com/zgvwjj4 80
- 81. Supplies for salvage and retrieval: Trash bags Balikbayan boxes and archival boxes Plastic twines Clothes line Water buckets Supplies for preservation and treatment of wet and partially burned paper based resources 81
- 82. Disaster Kit: Rule of 3 82 3 minutes without air 3 days without water 3 weeks without Food RIP=
- 83. N95 respirators Whistle (pealess) Emergency Radio Flashlight (head lamp) Extra batteries Emergency Blanket Hard hat Life jacket Utility Cutter 2 way Radio Food (crackers, chocolate bars) Aquatabs Medical Kit http://tinyurl.com/jqwegjd 83
- 84. Medical Kit: ( survey the special needs of personnel) Bandages Elastic Bandages Micropore tape Sponge Guaze Tourniquet CPR mask Medical Gloves Medications Others (Nebulizer, etc.) http://tinyurl.com/j857zc6 84
- 85. Do you have Written Protocols on the following: Minor Emergencies Major Disasters Preservation and conservation 85
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- 87. ACTIVITIES TIME FRAME RESPONSIBILTY Library Disaster Preparedness Manual Development Training Program Proposed budget 87
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- 89. I. Introduction II. Committee Responsibilities III. Emergency Contact Numbers Library personnel Key departments Government/ NGO Offices 89
- 90. IV. Protocols: A. Minor Emergencies B. Major Disasters: 1. Earthquake/ Tsunami 2. Fire 3. Storms 90
- 91. 4. Terrorism Bomb Treats (thru Phone, Email, Written Letter) Armed intrusion/ Invasion 91
- 92. C. Salvage and Recovery Salvage Priorities Water damaged collection Burned collection 92
- 93. D. Inventory and refurbish of supplies 93
- 94. V. Supplies and Equipment A. Conservation tools, equipment and supplies B. Emergency Survival Kit VI. Maps A. Library Evacuation Route Plan B. Location of Fire Extinguishers and Fire Alarm Device C. Institutional Evacuation Map 94
- 95. Appendices: PHIVOLCS Earthquake Intensity Scale (PEIS) PAGASA Weather Warning Signals PAGASA Color Coded Rainfall Advisories Inventory of facilities/ equipment Supplies and Equipment Inventory Forms 95
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- 97. Competencies: First-aid Use of firefighting equipments Two-way/ Amateur Radio operation Preservation and conservation skills Implementation Plan: Training of library staff on the protocols of the disaster preparedness plan. 97
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- 99. Coordinate with the Purchasing Office NGO’s (Red Cross, WISAR, etc.) Use the budget format of your institution 99
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- 101. Documents to be presented: Risk and Capability Analysis Study Proposed Library Disaster Manual Proposed Training Program 10 1
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- 103. A. Acquisition of supplies and equipment B. Training Program C. Plan Simulation every sembreak Grading system Special award/ incentives to the best performing team Evaluation of the Plan 10 3
- 104. Stages in building a Modern Day Ark : Stage 1: Committee Stage 2: Project Proposal Development Stage 3: Initial project defense Stage 4: Risk Analysis Survey Stage 5: Capability Assessment Survey Stage 6: Revised Action Plan Stage 7: Library Disaster Preparedness Plan Development Stage 8: Training Program Development Stage 9: Budget Proposal Development Stage 10: Final Project Defense Stage 11: Implementation 10 4