OpenAIRE webinar, March 29, 2019, by the OpenAIRE support team: Thomas Margoni, University of Glasgow, Prodromos Tsiavos, ATHENA, Pedro Principe, University of Minho.

1. Legal issues in dealing with
Research Data
Guides for researchers and project coordinators
PedroPríncipe
UniversityofMinho
WEBINAR | March 29, 2019
ThomasMargoni
CREATe,GlasgowUniversity
ProdromosTsiavos
AthenaResearch&InnovationCenter
@openaire_eu

2. 1. Overview of the OpenAIRE support materials
Newguidesandsupportmaterialsrelatedwithlegalissues
2. Copyright, licensing and research databy Thomas Margoni
CanIreusesomeoneelse’sresearchdata?HowdoIknowifmyresearchdataisprotected?
WEBINAR | March 29, 2019 2
AGENDA
3. Personal data and Open Science by Prodromos Tsiavos
GeneralDataProtectionRegulation andhowtodealwithsensitivedata
4. Q & A

3. SUPPORTMATERIALS&HELPDESK
Helpdesk resources (guides,
faqs, fact sheets…)
Ticketing system (ask a
question)
Support activities (by NOADs)
OPENSCIENCE&RDMTRAINING
Open Access, RDM and Open
Science Training
Practical, how-to style
resources that set OS principles
into practice
National training programmes
OPENAIRESERVICESTRAINING
Support materials and training
activities on OpenAIRE's
services and products
OpenAIRE Open Science Helpdesk

4. OpenAIRESupportandTrainingmaterialsandactivities
Open Access basics
RDM handbook
Primers
Open Access, RDM, Open
Science, Services and tools
Webinars
H2020 OS factsheets
OpenAIRE services factsheets
Fact sheets
Open Science guides
OpenAIRE Service guides
Guides
FAIR data, Funder monitor
services, Repositories
Workshops
About OpenAIRE,
Open Access publishing,
Manage and sharing research data,
Reporting and statistics
FAQs
4www.openaire.eu/support

5. Building capacity
TOOLS – TRAINING - SUPPORT
OpenAIRE task forces

6. https://www.openaire.eu/guides

7. 2. Copyright, licensing and
research data
WEBINAR | March 29, 2019

8. Legal issues in Dealing with Research Data
OpenAIRE Webinar
29 March 2019
Copyright, licensing and research data
 Dr. Thomas Margoni
 Senior Lecturer in Intellectual Property and Internet Law
 Director of the IP LLM Programme
 School of Law – CREATe
 University of Glasgow
 www.create.ac.uk
thomas.margoni@glasgow.ac.uk

9.  Example: OpenMinTeD
1)Research data: No legal definition as such
2)Data: may refer to many different legal types such as copyright and related
rights; other IP rights (trade secrets, contractual agreements, etc.) personal
data, etc.
3)What is important to understand: What researchers call data and what the
law calls data may be very different things.
4)In the rest of this presentation focus will be on: copyright and related rights
(e.g. databases), licensing and reuse.
thomas.margoni@glasgow.ac.uk
 Research data
thomas.margoni@glasgow.ac.ukthomas.margoni@glasgow.ac.uk

10.  Example: OpenMinTeD
1)OpenAIRE has 3 published guides for researchers at the moment:
 How do I know if my research data is protected?
 https://www.openaire.eu/how-do-i-know-if-my-research-data-is-protected
 How do I license my research data?
 https://www.openaire.eu/how-do-i-license-my-research-data
 Can I reuse someone else’s research data?
 https://www.openaire.eu/can-i-reuse-someone-else-research-data
And a companion guide to help address open science issue for repositories:
 Making your repository Open
 https://www.openaire.eu/making-your-repository-open
thomas.margoni@glasgow.ac.uk
 Guides
thomas.margoni@glasgow.ac.ukthomas.margoni@glasgow.ac.uk

11.  Example: OpenMinTeD
Thank you!
Questions?
thomas.margoni@gla.ac.uk
thomas.margoni@glasgow.ac.uk

Additional sources:
thomas.margoni@glasgow.ac.ukthomas.margoni@glasgow.ac.uk

12. HowdoIknowifmy
researchdataisprotected?
www.openaire.eu/how-do-i-know-if-my-research-data-is-protected
What is Research Data?
Protection of Research Data
When is research data protected?
How do rules on research data impact on use?
Sui Generis Database Right (SGDR)
Copyright
What is Copyright law?
How can copyright protected works be used?

13. How do I license my
research data?
www.openaire.eu/how-do-i-license-my-research-data
Licenses for Research Data
What licence should be applied to the research data?
What is a Creative Commons licence?
How to apply licenses for Research Data
How are licences applied to research data?
How can I make sure others cite me as the source for my research?
Specifications of licensing Research Data
Is there any part of the research data that cannot be made
available?
How should I licence my data for the purposes of Open Science?

14. Can I reuse someone
else’s research data?
How can a protected dataset be used?
Where are licenses found?
Interoperability and stacking
What happens if I use ‘Share Alike’ (SA) licensed material in
my work? Does that mean I have to make my work available
under the same SA license?
Can a dataset be used if there is no licence?
What are the risks of using a dataset without a license?
www.openaire.eu/can-i-reuse-someone-else-research-data

15. • How do I know if my research data is protected?
• Learnmoreaboutwhatisresearchdataandtheirprotectionbyintellectualpropertyrights
https://www.openaire.eu/how-do-i-know-if-my-research-data-is-protected
• How do I license my research data?
• Learnmoreaboutlicensesforresearchdataandhowtoapplyit
https://www.openaire.eu/how-do-i-license-my-research-data
• Can I reuse someone else’s research data?
• Learnmoreonhowtoreuseresearchdata
https://www.openaire.eu/can-i-reuse-someone-else-research-data
Copyright, licensing and research data guides
WEBINAR | March 29, 2019 15

16. MAKINGYOUR
REPOSITORYOPEN
www.openaire.eu/guides
Apply the right license to your repository.
Content should also be licensed. Repositories
should recommend the best OS licenses but…
NEW GUIDE FOR
REPOSITORY MANAGERS

17. 3. Personal data and Open Science
WEBINAR | March 29, 2019

18. Research Data & the GDPR
How Open is Open?
Dr. Prodromos Tsiavos
ARC/ ΟpenAIRE
https://www.athena-innovation.gr/ptsiavos@imis.athena-innovation.gr

19. What is it that we are talking about?
Regulation (EU) 2016/679 of the European Parliament and of the
Council of 27 April 2016 on the protection of natural persons with
regard to the processing of personal data and on the free movement of
such data, and repealing Directive 95/46/EC (General Data Protection
Regulation) (Text with EEA relevance)

20. Open Science and GDPR
1. Understanding the setting
2. Identifying Purpose
3. Identifying legal basis
4. Tracing the life-cycle (DMP)
5. Exercising Rights

21. Open Science and GDPR
1. Understanding the setting
2. Identifying Purpose
3. Identifying legal basis
4. Tracing the life-cycle (DMP)
5. Exercising Rights

22. The setting
Research within an RPO: check legal and ethics framework
EU or other collaborative projects:
Ethics and Data Protection Requirements
National Law
4rd countries
Call conditions
Tenders
Are you a data processor or (co)controller)?
Who is the DPO?
Which Ethics Committee?

23. The purpose
Possible purposes:
Overall: scientific research (art. 89 GDPR)
Specific type of research
Further use/ exploitation
What happens when the purpose changes over time?
Legal basis?
Am I covered by the legal basis?

24. Legal Basis
Mostly forms of public interest (regular research)
Contract (tender)
Consent (specific research)

25. • Vital Interest
• Public Interest
• Legal Obligation
• Contract
• Consent
• Legitimate Interest
No discretion
discretion
Decision: both parties
Decision: data controller

26. Trace the life cycle
Follow the data
Different types of data processing may have different purposes and legal bases
Always stay within the legal basis

27. Data management plan (processing/
purposes/ legal basis)
Data collection
- From the data
subject
- From 3rd party
- From publicly
available sources
Data Management
- Read
- Write (update/
improve/ enrich)
- Preservation
- Erasure
- Access
Data Sharing
- 3rd Parties
- Data processor
- Further use
- Subject
Purpose Α
Legal Basis Α
Purpose C
Legal Basis C
Purpose D
Legal Basis D
Purpose Β
Legal basis Β

28. Exercising rights
Limitation of rights of the data subject (arts. 14(5)/17(3)/ 21(6) GDPR)
Scientific research/ statistical purposes/ archiving
Public interest
Technical and organizational measures (mostly pseudonymization)
Condition: “it is likely to render impossible or seriously impair the achievement of
the objectives of that processing”
Notices (proactive data subject information)

29. Howtodealwith
sensitivedata
NEW GUIDE FOR RESEARCHERS
What is Sensitive data
How to prepare sensitive data for storage and sharing?
Storing sensitive data
www.openaire.eu/sensitive-data-guide

30. Q & A
WEBINAR | March 29, 2019

31. Questions…
Weknowrawresearchdatacannotbe
associatedwithanowner(andlicensed).
Howaboutresearchdataderivingfrom
particulardataprocessingofrawdata?can
theybelicensed?
Opinion on associating a CC BY-NC-
ND 4.0 to a database that costed a lot
(public funding) and CC BY 4.0 to
inner data that have an high level of
complex scientific analysis (no raw
data).
In the UK and EU, is there copyright in a
spreadsheet of raw data (e.g.
observational measurements), or does
the researcher have to process/structure
the data in some way in order to claim
copyright?
+ Legalissuesvsopeningupdata.Researchdata
arepublicproperty?Patentsandopendata.
Doestherawdatasetsbelongtothecollector
(contractor)orareownedfurtherbythecontracting
authoritywithinaprojectfundedwithpublicmoney
(nationalo/andinternational)?
Ifweusedadataset(eg.geneticsamples)inacommon
publicationwithsomecollaboratorsandthenthe
collaboratorisusingthegeneticsamplesforgenerating
anewdatasetwithoutaskingpriorapproval,and
moreoverthecollaboratorispublishinganotherpaper
withoutincludingus,isthisviolatingtheethical
publishingrules??
WEBINAR | March 29, 2019copyright & license research

32. Questions…
I am interested in privacy issues when
collecting and managing personal
data in social science research.
Can you briefly analyze the issue related
with the patients data? what can we do to
anonymize them? and what if the
pharmacological company that supports
the project doesn't allow to share/archive
the data? and if the data produced come
from many different institutions how can
we manage to share the data?
When people talk about 'ownership' of research
data, what does this actually mean? It could
mean ownership of any intellectual property
rights in the data (broadly defined, including e.g.
textual & visual data). But the notion of 'data
ownership' also seems to be often used as if
research data were a material object that you
can exclusively possess (like you would possess a
house, a car, or a copy of a book etc.)? Does it
make sense to think of data ownership in this
way, when in fact multiple copies of digital data
could exist? And what about personal data,
which are often said to be 'owned' by the
individuals involved?
+
WEBINAR | March 29, 2019Personal data & sensitive data

33. Thank you!
Pedro, Thomas &Prodromos
info@openaire.eu