2. Outline
Issues with research publications
management
Implementation of Converis for research
publications
Possibilities of ORCID for Converis
3. Existing / Previous Systems
Research Grants System
IRB (Institutional Review Board)
via email
RPS (Research Publications
System)
Faculty
CV
Publications on
SMU website
InK
(institutional
repository)
4. Issues with Data
Manual entry
Faculty not entering records
Incomplete / dirty data
Variations in journal names
Duplicate entries
Variations in non-SMU authors names
Reporting labour intensive and time consuming
5. Issues with Workflow/System
Records in RPS and InK start to diverge as changes to InK records not
reflected in RPS
New records or updates spike when School / Office of Research calls for
updates
RPS requires in-house man hours and knowledge to maintain
Some users found RPS not so user-friendly
6. Road to Integrated System
Desire to get integrated research management system
Quality Assessment Framework for Universities (QAFU) recommendation to
upgrade critical enterprise systems, including research management
Project Steering Committee appointed
Dedicated Project Manager appointed
7. Road to Integrated System
Open tender called September 2013
Awarded to CONVERIS from Avedas March 2014
(later acquired by Thomson Reuters)
Project kick off April 2014
IRIS Publications beta launch October 2015
Official go live January 2016
8. Implementation of IRIS Publications
Map fields in InK to IRIS
Trial load of data from InK into test version of IRIS
Specification of fields to display for different publication types
Specification of rights for different roles
Specification of email notifications
Specification of reports and analytics
Build integration for InK & SMU Publications website
9. Comparison
Incomplete information Complete information, checked by Library, able to send
record back to author for more information
OLD (RPS) NEW (IRIS)
Export record from RPS, update and metadata in InK Update and add metadata in IRIS then export for InK
Unable to add 2nd SMU author if 1st author did not 2nd author able to claim publication or Library can relate
publication to 2nd author
Variations of journal names crept in Journals list controlled by Library, must pick from list, info
consistent, ISSN, publisher
Records not checked Library validate publication records
10. Advantages
Update publications records in ONE place in IRIS
Import records from databases like Scopus, Web of Science, PubMed
Journal names are controlled and validated by the Library in IRIS to ensure
consistency and better reporting
Workflows put in place
Single sign on to IRIS with SMU ID
11. Issues Revisited
Manual entry
Faculty not entering records
Variations in journal names
Incomplete / dirty data
Duplicate entries
Variations in non-SMU authors names
Reporting labour intensive and time consuming (in-progress)
Solved some issues
Delay in publications being indexed in Scopus and WOS
Faculty know first when paper accepted, forthcoming
14. ORCID in IRIS: Person
Within IRIS, researchers can lookup
their ORCID or create one
With ORCID membership,
researchers grant permission for
institution to edit and update their
publications
15. ORCID in IRIS: Push to ORCID
With ORCID membership, there is the possibility of sending publication
records from IRIS to ORCID
No additional effort for faculty
16. Auto Update from Publishers
If researchers have provided their ORCID to publishers, when the paper is
published, details are auto pushed to their ORCID
Using APIs (application programming interfaces)