The document discusses how persistent identifiers like ORCID iDs can be integrated into the authoring and publishing process. It provides examples of how identifiers could be included at various stages from manuscript submission to published article. ORCID aims to be a central hub that connects different identifier systems and allows for interoperability between research organizations and systems. The document outlines how various stakeholders like publishers, funders, universities and repositories are integrating ORCID iDs to uniquely identify contributors and their works.

1. orcid.org
Contact Info: p. +1-301-922-9062 a. 10411 Motor City Drive, Suite 750, Bethesda, MD 20817 USA
Persistent Identifiers in the
Authoring Process
COPE Seminar, Philadelphia, 13 August 2014
Laurel L. Haak, PhD
Executive Director, ORCID
L.Haak@orcid.org
ISNI 0000000138352317
http://orcid.org/0000-0001-5109-3700

2. Authoring workflow
13 August 2014 orcid.org
2
Manuscript
Submission
Manuscript
Acceptance
Published
Article
…where do identifiers fit in?

3. Authoring with IDs
13 August 2014 orcid.org
3
Manuscript
Submission
Manuscript
Acceptance
Published
Article
Contributor type?
ORCID iD?
Dataset?
Organization ID?
Funder ID?
Grant ID?
Sample ID?
Resource ID? Co-Author information
Reviewer vetting
Reviewer information
Reviewer acknowledgement
Article metadata
submitted to CrossRef
(including all identifiers)
Update ORCID record
Update institutional
repositories (via ORCID)
OA/Rights management
Research
activity
Grant
Dataset
Meeting
Presentation
Collaboration
…

4. What are standard identifiers?
• Numeric or alpha-numeric persistent designations associated
with a single entity
• Entities can be an institution, person, or piece of content

5. What do IDs do, exactly?
Disambiguate and enforce uniqueness
Enable linking and data integration
In other words, persistent identifiers provide a
simple basis for data governance

6. Name Ambiguity Is a Problem
J. Å. S. Sørensen
J.Aa. S. Sørensen
J. Åge S. Sørensen
J.Aage S. Sørensen
J. Åge Smærup Sørensen
J.Aage Smaerup Sørensen
http://ands.org.au/newsletters/share_issue18.pdf

7. Guess what? There are ambiguity issues
with content and organizations, too.
A rose by any other name...
13 August 2014 orcid.org
7

8. Wellcome Trust OA Study
“No naming authority was imposed on the file, so entities have a variety of names.
For instance, the American Chemical Society is referred to in a number of ways —
ACS,ACS Publications,American Chemical Society, and The American Chemical
Society, among others. PLOS ONE is listed in a similar variety of ways, as are most
of the publishers and journals with multiple entries…..By allowing authors to
freestyle the name of the payee, we are creating a very loose data source for
analysis.”
http://scholarlykitchen.sspnet.org/2014/03/21/wellcome-money-in-this-example-of-open-access-funding-the-
matthew-effect-dominates/

9. 9
Repositories
Funders
Higher
Education
and
Employers
Professional
Associations
Other
person
identifiers
Publishers
ORCID is a hub
ORCID APIs enable
exchange between
research data systems
to enable connections
between researchers,
their works (papers,
grants, datasets, and
more), organizations,
and other identifiers
ISNI
Researcher ID
Scopus Author ID
Internal identifiers
FundRef
GrantID
ISNI
Ringgold ID
Member ID
Abstract ID
DOI
ISBN
Thesis ID
DOI

10. v ORCID provides a free, non-proprietary registry of persistent
unique identifiers for researchers, scholars, and analysts
v ORCID iDs are embedded in research systems and ORCID
provides APIs that enable the interoperable exchange of
information between systems
v ORCID code is open source and we support community efforts to
develop tools and services
v ORCID iDs link to other research information identifiers
v ORCID is an independent non-profit organization supported by
member fees
ORCID
13 August 2014 orcid.org
10
v ORCID record data marked
public by researchers is
published annually

11. v Data Governance: ORCID is
committed to maintaining persistence of the ORCID
identifier Registry and data in its charge.
v Organization Governance: ORCID is governed by an
elected Board of Directors, majority non-profit, drawn from
and representative of ORCID member organizations.
Governance documents are posted online.
v In addition to the Board of Directors, ORCID has
Steering and Working Groups and an
Ambassador program open to the research community.
v Staff: ORCID operations are managed by a full time staff.
ORCID Governance
13 August 2014 orcid.org
11

12. Adoption and Integration
13 August 2014 orcid.org
12
ORCID has issued over 820,000 iDs
since our launch in October 2012.
Integration and use is international.
EMEA
35%
Americas
50%
AsiaPac
15%
Over 140 members, from every
sector of the international
research community
-
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
Jun
Jul
Aug
Sep
Oct
Nov
Dec
Jan
Feb
Mar
Apr
May
June
Creator
Website
Trusted Party
Publishing
25%
Universities
& Research
Orgs
45%
Funders
7%
Associations
12%
Repositories
& Profile Sys
11%

13. Authoring with IDs
13 August 2014 orcid.org
13
Manuscript
Submission
Manuscript
Acceptance
Published
Article
Contributor type?
ORCID iD?
Dataset?
Organization ID?
Funder ID?
Grant ID?
Sample ID?
Resource ID? Co-Author information
Reviewer vetting
Reviewer information
Reviewer acknowledgement
Article metadata
submitted to CrossRef
(including all identifiers)
Update ORCID record
Update institutional
repositories (via ORCID)
OA/Rights management
Research
activity
Grant
Dataset
Meeting
Presentation
Collaboration
…

14. 13 August 2014 orcid.org
14
Interoperability
Interoperability requires intentional collaboration

15. Link to works
13 August 2014 orcid.org
15
Link to existing works
through self-claim search
wizards and embedded in
new works through
integration by publishers in
manuscript submission
systems

16. Leveraging FundRef
13 August 2014 orcid.org
16
Classifications & metadata
fields consistent w/CASRAI Link to
existing
funding
Funding organization list
coordinated with FundRef
Embed during grant
application workflow

17. Leveraging Ringgold and ISNI
13 August 2014 orcid.org
17
Organization
list from è
Ringgold
(an ISNI Registrar)

18. ORCID co-chairs the Persistent Identifier Interest Group
of the Research Data Alliance. This IG is charged with
coordinating persistent identifier initiatives, and will be
reviewing progress on resource and sample identifiers,
issues of governance for organizational identifiers and
standards for grant identifiers in the coming plenary.
Additional efforts
13 August 2014 orcid.org
18

19. Who is
Integrating
and How?
19
• Publishers
• Research Funders
• Professional Associations
• Universities and Research Orgs
• Repositories, CRIS, Metrics Sites
For a list of organizations and integrations see
http://orcid.org/organizations/integrators

20. • Integrate persistent identifiers for people,
places, and things into your systems
• Support your users: collect persistent
identifiers from them (using authenticated
login, not typing!) AND use APIs to help
autofill forms
• Incorporate identifiers into manuscripts,
reviews, meetings
• Publish the identifiers with the works!
13 August 2014 orcid.org
20
The Publisher To-Do List

21. Publishing
13 August 2014 orcid.org
21

22. 13 August 2014 orcid.org
22
Acknowledge Reviewers

23. 23
“Where possible, it is also
recommended that contributors be
uniquely identifiable, and data uniquely
attributable, through identifiers which
are persistent, non-proprietary, open
and interoperable (e.g. through
leveraging existing sustainable initiatives
such as ORCID for contributor
identifiers and DataCite for data
identifiers).”
European Commission H2020 Grantee Guidelines
http://biomedicalresearchworkforce.nih.gov/tracking-system.htm#d
Funding Policy

24. Case Study: Grant Applications
Add your ORCID
identifier during the grant
application process
Wellcome Trust has
integrated ORCID
iDs into its eGrants
application system.

25. “AGU is implementing ORCIDs in
our member records, editorial
databases, and papers. Having
the ability to uniquely identify
scientists helps the society,
editors, authors, and members in
many ways, from improving
efficiency to providing services
and support.”
Brooks Hanson, Director of Publications,
American Geophysical Union
http://orcid.org/0000-0001-6230-7145
13 August 2014 orcid.org
25
Professional Associations
http://www.slideshare.net/ORCIDSlides/20131029-mcentee

26. “We want to use ORCIDs to simplify
the life of Oxford’s researchers for
working with institutional systems and
publishers’ systems by re-using already
available information for publication
data management and reporting.
The motto is: Input once – re-use
often.”
Wolfram Horstmann,Assoc. Director, Bodleian Libraries,
University of Oxford
http://orcid.org/0000-0001-8673-6104
13 August 2014 orcid.org
26
Universities

27. Repository Integration
• DataCite
• DSpace (UMissouri)
• ePrints (UBern)
• EThOS (British Library)
• HUBzero (U Notre Dame)
• Hydra/Fedora (Purdue)
• InSPIRE (CERN)
• Vireo (Texas A&M)
• Reactome
More at
http://orcid.org/blog/2014/03/10/orcid-
repositories-and-researchers
27

28. 2813 August 2014 orcid.org
Thank you!