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How can I fund my
Brilliant Ideas!
1	
Martina Newell-McGloughlin
Research Division
Higher Education Sector
Abu Dhabi Education Council
(ADEC)
Grantsmanship Workshops
Session	1.	Introduc0on,	Research	Ideas;	Sources,	Review	Process		
•  Introduc+on;	Background,	What	can	you	get	from	a	workshop	on	grant	wri+ng?			
•  Where	do	good	ideas	come	from/what	makes	a	good	research	idea			
•  How	to	target	funding	sources-	responding	to	RFPs	best	matched;	responding	to	the	funders	needs;	
designing	a	project	around	the	RFP;	and	ar+cula+ng	the	project	for	the	sponsor.	
•  Short	feedback	session:	Where	do	you	get	ideas	from?		What	techniques	do	you	use	to	archive	good	
ideas?		What	might	be	unique	in	Abu	Dhabi?		What	are	funders	looking	for?		
•  Reviewers/review	process/			
Session	2:		Dra?ing	the	proposal		
•  Preliminaries:		Read	the	RFP;	deadlines;	page	limits;	+ming	start	early;	processing		
•  Introduc+on/abstract	/	Remember	what,	why,	how	
•  Breakout	session:		cri+que	abstracts	provided		
•  Literature	review/Placing	proposal	in	context/	hypothesis	driven/.	
•  Methodology:		Detail,	dealing	with	problems;	special	context,	conflict	of	interest/consequences.	Etc.	
•  Partnerships/collabora+ons		
•  Budgets,	tables,	figures,	appendices,	References	
Session	3:		Grant	Management		
•  LeRer	of	Offer,	submiUng	modified	workplans,	Terms	and	condi+ons,	Research	Agreement	
•  Managing	a	grant	v.	contract,	funds,	annual	programma+c/financial	reports,	audi+ng	etc.	
•  Capturing	Intellectual	property,	Tech	Transfer		
•  General	ques+ons,	Comments/Feedback
What makes for a successful proposal
writer as opposed to a successful
proposal?
“It’s a foolproof formula for writing grant applications.”
•  Research	skills		
•  Sales	capabili+es	
•  WriRen	and	oral	communica+on	skills	
•  Ingenuity	and	flexibility	
•  Administra+ve	capabili+es	(from	leadership	to	accoun+ng)	
•  Human	rela+ons	skills	
•  Persistence,	dedica+on,	pa+ence,	and	the	capacity	for	hard	
work	
•  Poli+cal	acumen	
•  Integrity	
Model of a Successful Writer
“A	successful	grant	proposal	is	one	that	is	well-
prepared,	though]ully	planned	and	concisely	
packaged”	
			CFDA	
hRp://njms.rutgers.edu/research/orsp/DevelopingAndWri+ngGrantProposals.htm	
“Seasoned	grant	reviewers	will	admit	to	making	up	
their	minds	on	the	very	first	page	of	the	proposal,	and	
rarely	change	their	posture	as	they	read	the	rest	of	
the	document.”		
Porter,	R.	(2007).	Why	academics	have	a	hard	+me	wri+ng	good	grant	proposals.		The	Journal	
of	Research	Administra+on,	38,	161-167.		
What Makes for a Good
Proposal (& hopefully a
successful one!)
The Basic Elements of Successful
Grant Writing
•  Do	your	homework	
•  Follow	instruc+ons	
•  Use	Common	Sense
A grant proposal is a sales pitch
written to:Influence	Decision	makers	
A	winning	proposal		
•  addresses	an	important	ques+on	with		
•  an	innova+ve	idea,		
•  well	expressed,		
•  with	a	clear	indica+on	of	methods		
•  for	pursuing	the	idea,		
•  evalua+ng	the	findings,	and	making	them	known	to	all	who	need	to	
know		
•  If	you	can’t	state	it	well,	you	probably	can’t	do	the	project!
Know your Sources
Grants	 Founda0ons	
•  Sponsor	requires	
progress	reports	
•  Sponsor	expects	
deliverables	(technical	
report,	evalua+on)	
•  Award	restricts	use	of	
results	or	publica+ons	
•  Sponsor	includes	“Terms	
&	Condi+ons”	of	award	
	
•  Dona+ons	
•  Gijs	
•  Support	for	a	par+cular	
ac+vity,	program	area	or	
purpose.		
•  May	have	different	
expecta+on	of	outcome	
or	deliverable.
The Process
The 90% Rule of Grant-writing
•  Understanding	the	guidelines,	
instruc+ons	and	requirements	
•  Contac+ng	the	sponsor,	whenever	
appropriate	
•  Developing	a	sound	project	concept,		
including	data	
•  Iden+fying	and	correc+ng	the	gaps	in	
required	informa+on	
•  Expanding	the	concept	to	match	the	
guidelines	
•  Iden+fying	costs	
•  Wri+ng/submiUng	the	proposal	
	
90%
10%
You	have	to	play	by	the	Rules	
•  	Get	the	(most	up	to	date)	guidelines	
•  	Read	the	guidelines	
•  	Follow	the	guidelines	
You think this is grantsmanship – it is
gamesmanship
•  They	indicate	how	the	agency	want	
to	see	the	finished	proposal	arrive	at	
their	door.		
•  May	be	short,	1	page	or	so.	Or	might	
be	10	pages.		(Some	federal	
programs	have	almost	100	pages!)		
•  Access	the	agency	guidelines	and	
follow	them	to	the	leRer!			
What are “Guidelines”?
•  Agency	priori%es/themes—what	areas	they	are	
interested	in	funding	
•  Required	components	in	the	submission	
•  Format	issues:	Page	limits,	word	count	limits,	margin	
&	font	size	limita+ons	
•  Budget	informa+on	(more	on	that	later)	
•  Deadlines		and	format	–	Is	a	leRer	of	intent	(LOI),	or	a	
preproposal	required,	is	it	limited	submission	-	are	
they	selec+ve,	binding-		
•  Online,	hard	copy	or	email;	postmark	or	receipt;	
(don’t	forget	+me	zones!)	
Guidelines usually include:
Nuts and Bolts of a typical proposal
Component	 Answers	the	Ques0on	
Cover	Sheet	 Who	are	we?	
Table	of	Contents	 What’s	in	the	proposal?	
Abstract	 What’s	the	big	picture?	
Problem/Challenge	Statement	 Why	should	we	do	this	now?	
Goals/Aims	 What	are	we	trying	to	accomplish?	
Measurable	Objec+ves	 What	will	be	different?	
Procedures/ac+vi+es/workplans	 What	exactly	are	we	going	to	do,	when	and	how?	
Evalua+on	 How	will	we	know	if	our	idea	works?	
Dissemina+on	 Who	else	will	benefit?	How	will	we	share	data?	
Facili+es	 Do	we	have	the	necessary	tools/resources/capacity?	
Personnel	 Who	are	the	players	and	what	are	their	roles?	
Biographical	Sketch		 S+ck	to	the	required	format		
Budget	 What	does	it	actually	cost	and	can	it	be	jus+fied?		
References	 What	is	the	prior	art?	
Appendices	 Make	sure	allowed	and	add	not	distract	from	the	case?
Getting started!
•  Needs,	significance	
•  Problem	statement/Hypotheses	
•  Objec+ves	
•  Methods,	work	plan,	ac+vi+es	
•  Evalua+on	
•  Dissemina+on	
•  Budget,	then	budget	jus+fica+on	
•  Introduc+on	
•  Literature	cited	
•  Forms	
•  Summary/Abstract	
•  ARachments,	Biosketch/Vita	–	if	allowed	
Sequence for Proposal Development
•  Copy/paste	the	agency’s	heading	into	your	Word	doc	to	guide	your	
work.	
•  Start	with	describing	your	need,	the	significance	of	the	problem,	
issue,	project	
•  A	project	is	significant	if	it,	for	example,:		
•  Solves	a	problem/challenge	
•  Creates	new	and	important	knowledge	
•  Creates	a	model	
•  Improves	the	human	condi+on	
•  Improves	a	scien+fic	technique	
Create a template
Keep in Mind
•  Establish	a	+meline	for	comple+on	of	the	proposal	-	Be	realis+c	about	the	work	
involved	and	the	+me	you	have	to	complete	the	work	-Work	backwards	from	the	
due	date,	being	sure	to	include	+me	to	get	all	the	approvals	you’ll	need	
•  Iden+fy	the	primary	writer	and	the	role	of	the	other	colleagues,	partners,	and	
collaborators	
•  You	are	wri+ng	for	the	reviewers,	not	for	a	journal	
•  Write	to	the	guidelines,	don’t	leave	out	anything	even	if	you	think	it	is	irrelevant	
•  Follow	the	guidelines	even	if	they	don’t	“flow”	as	you	would	like	
•  Page	limits	and	deadlines	are	“set	in	stone”	
•  Iden+fy	the	suppor+ng	data	you	will	need	
•  Get	to	know	the	funding	team	and	always	ask	for	help,	clarifica+on
•  Take	sufficient	+me	to	prepare	a	good	abstract,	LOI,	or	pre-	proposal	
•  Must	be	interes+ng	and	understandable	to	a	broadly-trained	audience	
•  Clear	communica+on	-	don’t	get	lost	in	the	details	
•  Avoid	the	use	of	jargon	and	acronyms	
•  Include	flow	charts/	diagrams/GANTT	charts/models/figures	to	illustrate	
the	problem,	aims,	process	–	a	picture	paints	(10)3words!		
•  Always	include	a	budget	and	budget	jus+fica+on	
•  Be	careful	when/where	you	cut	and	paste:	assure	uniformity	of	font	size	
and	type	
•  ALWAYS	use	a	reviewer	and	get	editorial	assistance	
Keep in Mind
• Clear	communica+on	
• Concisely	worded	
• Easy	and	interes+ng	to	read	
• Avoid	fuzzy	or	inappropriate	use	of	words:	
	 	 The	 intrinsic	 labyrinth	 of	 wires	 must	 be	 first	
disentangled.	 The	 liquid	 contents	 of	 container	 should	
then	be	disgorged	via	the	spout	by	the	operator.		
Don’t annoy the reviewers
What is the writer really saying?
From Grant Resource Training, 2006
The intrinsic
labyrinth of wires
must be first
disentangled. The
liquid contents of
container should
then be disgorged
via the spout by the
operator.
Disconnect
the wires and
pour the
contents
into…
From Grant Resource Training, 2006
Transla+on
•  Disturb/Irritate	
•  Spelling	errors	
•  Overusing	technical	terms	
•  Using	acronyms	
•  Confuse	
•  Wri+ng	overly	complex	sentences	
•  Failing	to	aRend	to	paragraph	coherence	issues	
•  Using	passive	voice	
•  Including	non-parallel	lists	
•  Diminish	Credibility	
•  Failing	to	address	criteria	
•  Abstract,	problem	statement,	budget	disconnect	
•  Failing	to	address	assessment	and	administra+on	
•  Including	extraneous	informa+on	
Don’t annoy the reviewers
From Grant Resource Training, 2006
Academic vs. Grant writing
Academic	wri0ng 		 Grant	wri0ng	
•  Scholarly	pursuit:	
•  Individual	passion	
•  Past	oriented:	
•  Work	that	has	been	done	
•  Theme-centered:	
•  Theory	and	thesis	
•  Expository	rhetoric:	
•  Explaining	to	reader	
•  Sponsor	goals:	
•  Service	AUtude	
•  Future	oriented:	
•  Work	that	should	be	done	
•  Project-centered:	
•  Objec+ves	and	ac+vi+es	
•  Persuasive	rhetoric:	
•  “selling	the	reader”	
From: Porter, R. (2007). Why academics have a hard time writing good grant
proposals. The Journal of Research Administration, 38, 161-167.
Academic vs. Grant writing
Academic	wri0ng 		 Grant	wri0ng	
•  Impersonal	tone:	
•  Objec+ve,	dispassionate	
•  Individualis+c:	
•  Primarily	a	solo	ac+vity	
•  Few	length	constraints	
•  Verbosity	rewarded	
•  Specialized	terminology	
•  “insider	jargon”	
•  Personal	tone:	
•  Conveys	excitement	
•  Team-focused:	
•  Feedback	needed	
•  Strict	length	constraints:	
•  Brevity	rewarded	
•  Accessible	language:	
•  Easily	understood	
•  (who	are	reviewers?)	
From: Porter, R. (2007). Why academics have a hard time writing good grant
proposals. The Journal of Research Administration, 38, 161-167.
•  It	may	be	short,	but	it	must	convey	the	intent	
•  Reviewers	read	it	first.		You	need	to	grab	their	aRen+on	
•  Should	be	brief—200	words/1	page	
•  It	appears	first,	but	it	should	be	wriRen	LAST	
The Abstract
The Abstract should answer the basic
questions:
•  What:		 	Topic	of	project,	goals,	objec+ves.	What	do	you	intend	to	do?	
•  Why:				 	Problem/Issue	to	be	addressed.	Why	is	the	work	important?	
•  How:				 	Methods,	procedures.	How	are	you	going	to	do	the	work?	
•  Who:			 	Target,	group	served	or		studied	
•  When:			 	Project	dates,	dura+on	
•  So	what:		 	Significance,	outcomes	expected
Narrative, Project
Description
•  And	yet	again	-	Read	the	guidelines!	
•  Length:		#	pages,	single/double	spaced?		
•  Determines	how	much	space	to	use	for	the	literature	review,	
descrip+on	of	need/problem,	explana+on	of	methodology		
•  3	pages,	6	pages,	1800	words.			
•  Need/Significance,	Literature	Review,	Gaps,	Objec+ves,	
Ac+vi+es,	Evalua+on	
•  Descrip+on	of	researcher/creden+als	
•  Meet	review	criteria	
•  Write	clearly	
•  Address	agency	priori+es!		(Ref	AARE!)
A2RE’s Targeted Call
The Award
•  The A2RE will fund awards ranging from 200,000AED to
400,000AED. All Higher Education Institutions in the
Emirate of Abu Dhabi were eligible to submit proposals.
Expenditure must be within Abu Dhabi.
Sectors
•  The awards were targeted to sectors of strategic
importance to Abu Dhabi, with specific emphasis on themes
•  Science Technology Engineering – Four Themes
•  (Water, Energy, Environment), (Material Sciences, Infrastructure,
Aerospace) (ICT, Electronics), (Health, Food and Agriculture)
•  Education (Technology, Policy, Pedagogy)
•  Social Sciences and Humanities28
•  Proposals should include only the following information. Proposals must be formatted
in Times New Roman, Calibri or Arial, 12 point font and single spaced with no less than
one inch margins.
•  Introductory Information
i  Host institution proposal cover sheet listing Sector for submission (signed original).
i  Table of contents (maximum one page).
•  Main Proposal Contents
1  Executive summary in lay language (max half page/15 lines).
2  Grants management plan. Include details of collaboration if appropriate (max one page).
3  Research plan. What is the question to be investigated, what is the significance and the specific
aims and objectives? What research has already been conducted by the applicant in this area and
what is novel in this proposal? How will the question be addressed, i.e work plan, milestones, and
deliverables? What is the strategic value and impact especially for Abu Dhabi? If there is
collaboration, how will it add value? (max 8 pages including figures, tables).
4  References. Most relevant to the proposal (max one page)
5  Resource development and technology transfer. Address human resource development,
commercialisation potential, building competence in the technology area, dissemination of
knowledge developed to industry and/or society (max two pages)
6  Description of metrics of success including milestones, timeline and critical factors to
demonstrate success (max one page)
7  Host institution infrastructure. Identify the infrastructure, facilities, services and space to be
provided by host institution (max one page).
8  Budget & Justification. Provide justification for salaries, travel and equipment (max two pages)
9  Research track record. CVs of lead researchers and collaborators (if applicable) including
position, achievements, current and pending research support and most relevant publications in
the field (max four pages per CV). You may provide a url link for additional online CV details.
The ADEC Award for Research Excellence
Objectives
• S – Specific
• M – Measurable outcomes
• A – Achievable, attainable
• R – Realistic
• T – Time-bound, achievable
in a specified time period
•  Overall	concept,	more	global	
•  Broad	statement	of	what	you	want	
to	accomplish	
Goals
•  Links	Between	Ac+ons	to	be	Taken	and	Statement	of	Problem	
•  Each	ac+on	should	link	the	proposed	solu+on	to	the	problem	
•  Should	be	mapped	to	the	Objec+ves	
•  Explain	how	project	will	accomplish	the	objec+ves	
•  Discuss	ONLY	those	ac+ons	that	support	an	objec+ve	
•  Fully	describe	the	work	to	be	done	in	the	project	
•  One	or	more	ac+vi+es/workplans	for	each	objec+ve	
•  Specify:		
•  Who	will	do	them	
•  When	they	will	be	done	
•  How	they	will	be	accomplished	
•  Why	you	chose	this	approach	
•  What	other	methods	were	available	
•  How	long	each	ac+vity	will	take	
Activities, Action Steps
•  Clear	Objec+ves	and	Ac+vi+es	leads	to	an	Evalua+on	Plan—how	are	
you	going	to	know	you	accomplished	what	you	set	out	to	do?	
•  Funders	want	to	be	able	to	determine	if	their	money	has	been	well	
spent.	
•  How	well	you	measure		
•  if	the	program	achieved	its	goal?	
•  Did	the	project	meet	its	objec0ves?		
•  Were	project	ac0vi0es/workplans	implemented	as	planned?	
•  How	effec+ve	were	the	ac+vi+es	in	achieving	the	objec+ves?	
Evaluation
Budget
• It’s	not	how	much	money	you	want,	it’s	how	
much	the	project	costs.		
• Jus+fica+on	is	Key
Budget Strategy
•  Envision	what	your	project	needs	to	make	it	a	reality	
•  A	cost	must	be	reasonable	and	jus+fiable	
•  Reviewers	emphasize	project	quality	over	budget	BUT	the	agency	and/or	board	
absolutely	will	be	scru+nizing	budget!	
•  Follow	sponsor	and	ins+tu+onal	guidelines	and	policies	
•  items	agency	will	fund—items	they	will	NOT	fund	
•  level	they	will	fund—don’t	propose	a	budget	over	the	level	(it	will	most	likely	be	rejected)			
•  number	of	years	they	will	fund	
•  Outline	the	budget	in	the	format	the	agency	requests	
•  If	the	project	is	over	several	years,	build	in	cost	increases	
•  Develop	a	budget	explana+on	to	delineate	clearly	how	budget	figures	were	computed	
•  Ensure	that	the	budget	coincides	with	the	narra+ve	and	falls	within	the	+me-frame	
allowed	
•  When	in	doubt,	ask!
•  Harry	Frank	Guggenheim	Founda+on:	“And	if	you	submit	a	budget	
that	contradicts	any	of	these	carefully	described	guidelines,	we	will	
have	reason	to	think	of	you	as	a	careless	reader	and	thoughtless	
applicant.	This	will	inevitably	be	reflected	in	our	es+ma+on	of	the	
poten+al	of	your	scholarship.”		
•  hRp://hfg.org/rg/budge+ng.htm	
	
When it comes to budget, some
agencies are more explicit than
others!
Letters: (IF allowed by the
agency)
LeRers	of	Support	 LeRers	of	Commitment	
•  LeRer	writer	advocates	for	
your	project	
•  Referred	to	in	the	text,	put	
in	appendix	
•  How	does	the	project	fit	
with	the	mission/goals	of	
the	organiza+on	
•  Presents	type	of	support	
•  Evidence	of	interest	in	the	
project	from	par+cipants	
•  If	the	project	is	funded,	
they	are	ready	with	their	
contribu+on	
•  What	they	will	contribute	
•  They	will	par+cipate	at	the	
+me	you	need	them
Submitting a Proposal
and the “Reviewers”
-	Internal	review	process	
-	Who	will	review	your	grant	proposal?	
-	What	if	it’s	rejected?
Institutional review process
•  Except	in	very	rare	cases,	proposals	must	normally	be	reviewed	by	
your	VPR,	OSP	before	submission	to	the	funding	agency.	
•  When	a	proposal	is	submiRed	to	a	funding	agency,	a	legal	agreement	is	
created	between	the	agency	and	the	submiUng	ins+tu+on.	
•  Consequently,	ins+tu+onal	review	is	required	to	ensure	that	the	proposed	
research	ac+vity	is	in	line	with	the	ins+tu+on’s	mission	and	abili+es.	
•  The	Ins+tu+on	not	the	PI	is	the	signatory	
•  Funding	agencies	normally	require	proposals	to	be	endorsed	by	someone	who	has	the	
legal	authority	to	commit	the	ins+tu+on	to	carry	out	the	proposed	work.	
•  They	also	normally	require	the	individual	approving	the	proposal	to	make	a	number	of	
representa+ons	and/or	cer+fica+ons	as	part	of	the	submission	process.	
•  Authorizing	signatory:		Director	of	Sponsored	Projects,	VP	of	Research	&	Graduate	
Studies,	and	other	upper	administra+on	(including	the	President	on	rare	occasions	when	
the	agency	specifies).
External Review Process:
Know who your reviewers are
•  Agency	guidelines	contain	Review	Criteria	
•  Peer	reviewed	
•  Panel	reviewed	
•  Staff	review	
•  Board	review	
•  It	is	OK	to	ask	them	not	to	send	a	proposal	to	a	par+cular	
person	(must	be	carefully	jus+fied)	
•  It’s	okay	to	recommend	reviewers	
•  Be	aware	of	points	assigned	to	proposal	sec+ons.
Remember you are writing for your
Reviewers
•  Don’t	assume	readers/
reviewers	know	the	subject	as	
well	as	you	do,	but	don’t	go	
overboard.	
•  Use	the	agencies	Subject	
Headings	for	review	criteria!		
Don’t	make	them	hunt	for	the	
“Significance.”	
•  The	most	important	rule	to	
keep	in	mind:	
•  Don’t	annoy	the	reviewers!
41	
Topic	 Ques0ons	
Research	quality		 §  Does	the	project	descrip+on	demonstrate	that	the	project	will	lead	to	progress	in	the	field,	innova+on	and	
originality?	
§  Does	the	project	descrip+on	show	a	well-defined	challenge?	
§  Does	the	project	represent	new	approaches	rather	than	incremental	change?		
§  Is	the	descrip+on	of	the	state-of–the-art	in	the	area	up	to	date	and	convincing	
§  Where	there	is	collabora+on,	are	the	research	elements	coherent?	
Project	descrip0on	and	
resources		
§  Is	the	grant	management	structure	adequate?	
§  Is	the	proposed	work	well	set	out	with	milestones	and	expected	deliverables?		
§  Are	the	costs	reasonable	and	eligible?	
§  Is	there	clarity	on	the	management	structures	to	oversee	the	project?	
§  Have	sufficient	resources	been	dedicated	to	the	project?	
§  Is	there	sufficient	access	to	necessary	research	infrastructure?	
§  Where	there	is	collabora+on	is	there	a	convincing	case	for	the	added	value?	
Track	record		 §  Does	the	applicant’s	research	record	(including	publica+ons/grant	procurement)	give	confidence	that	he/she	
can	successfully	undertake	the	project?		
Strategic	importance		 §  Does	the	project	fall	within	an	area	that	will	underpin	development	of	key	sectors	in	Abu	Dhabi	in	the	future?	
§  Is	there	proposed	industry	engagement	(where	relevant)?	
§  What	is	the	likely	impact	on	society	and	the	local	economy?	
Human	capital		 §  Are	there	training/mentoring	opportuni+es	for	Emira+s	
Budget	 §  Is	the	budget	appropriate	for	the	proposed	project?	
Matching	Funds	
(Preferable	but	not	
essen0al)	
§  Does	the	ins+tu+on	provide	matching	funds	or	in-kind	support?	
§  Are	there	matching	funds	or	in-kind	support	from	industry	or	other	sources?		
Addi0onal	considera0ons	
(may	count	towards	final	
ranking)	
§  Is	the	proposal	inter-ins+tu+onal?	
§  Is	the	proposal	mul+disciplinary	–	eg	engineering/biology;	social	science/science?	
§  Is	there	a	STEM	outreach	component?	
AARE	Review	Criteria
Avoid automatic rejection
Pay	aRen+on	to	No+ces	!	
“Proposals	not	in	compliance	with	any	details	or	guidelines	specified	in	
this	RFP	or	agency	Terms	and	Condi+ons	will	not	be	eligible	for	an	
award	and	will	not	be	sent	for	review”		
Examples	include:		
•  FormaUng	issues	(going	over	page,	word,	or	line	limits)	
•  SubmiUng	a	proposal	over	the	budget	ceiling	
•  Deadline	issues	(Online?	Do	+me	zones	maRer?	Postmark/receipt?)	
•  SubmiUng	a	proposal	outside	agency	interests	or	not	addressing	
targeted	call	(for	example,	a	health-related	proposal	to	NSF)
Some Characteristics of Well-written, Fundable
Proposals
•  Innova+ve,	Direct,	concise,	compelling,	convincing,	
capable,	enthusias+c	and	resourceful	
•  Relevant	Addresses	a	significant/important	problem	
•  Demonstrated	Competence/exper+se	of	PI	and	team	
•  Explicit	goals,	measurable	objec+ves	
•  Comprehensive	but	succinct	background	review	
•  Methodology	fits	problem	
•  Appropriate	funding	mechanism	
•  Achievable	with	funding	level	and	within	+me	
schedule
Some Reasons for an Unsuccessful
Proposal
•  	Project	doesn’t	address	agency	priori+es	
•  	Guidelines	not	followed	
•  	Not	a	compelling	idea		
•  	Ideas	not	clearly	presented	
•  	Methodology	appears	to	be	flawed	
•  	Overuse	of	jargon	
•  	Overly	ambi+ous	
•  	Narra+ve	and	budget	don’t	correspond	
•  	Sloppy	presenta+on	
•  	Proposers	not	Qualified	
•  	The	work	has	already	been	done
How	to	manage	your	review!
If your proposal is rejected. . .
•  Don’t	give	up!	
•  Pay	close	aRen+on	to	
cri+ques	
•  Talk	to	agency	contact	
•  Re-evaluate,	revise	and	
resubmit	
•  Look	for	other	poten+al	
funders
Release	
Call	(Sept	
29)	
Call		
Deadline		
(Oct	29)	
Review									Recommenda0ons	 Decision/	Outcome	 Post	Award		
Administra0on	
Timeline	
Approval	received	
from	DG	to	progress		
and	reassign	funds	
Compliance	
Review	
Ac0ons	
Finalized	
Call	for		
Proposals	
	
Actual Timeline for “The ADEC Award for Research Excellence” (A2RE)
Logged	and	compiled	
*almost	250	received	
from	18	HEIs	with	over	
500	par0cipa0ng	
researchers	over	AED	80	
million	requested	
	
Check	for	compliance,	
completeness,	
appropriateness	
	
Unqualified/non-
compliant		
proposals	triaged	
	
218	sent	out	for	review	to	
97	reviewers	with	domain	
exper0se	across	all	
sectors	and	disciplines	
	
	
	
“The	ADEC	Award	for	
Research	
Excellence”	(A2RE)		
Reviews	returned	
Submit	qualified		
for	review	
	
Compile	reviews		
and	submit	to	panel	in	
anonymously	ranked	
order	
	
Panel	Review		within	
three	categories	STE	
(Top	ranked	considered	
with	20/24	to	be	
funded	within	themes)	
Educa0on(Top	ranked	
considered	4/6	to	fund)	
SS(Top	ranked	
considered	4/6	to	fund)	
	
	
	
Rank	outcome		
within	three	pools	
	
Fund	100%	
	
Fund	90%	
	
Fund	85%	
	
Not	approved	
Condi0onal		
LeRer	of	Offer	
LoO		
	
Feedback	to	
unapproved	
	
Post	award	
assessment,	QC,	
repor0ng	
Appropriate	funds		
Work	with	
procurement	and	legal	
to	establish	a	targeted	
call	
	
Decide	review	
process	
	
Prepare	grant	
documents	(RFP,	
submission	process,	
evalua0on	forms,	etc)	
	
Liaise	with	HEIs	to	
inform	of	upcoming	
call	
	
Refine	compila0on	of	
reviewers	(>100)	
	
	
Consider	panel	
recommenda0ons		
and		decide	on	awards	–	
34	chosen-	24	STE	-										
6	Edu-	4SS	
	
Get	approval	from	DG	on	
final	awards	
Set	up	infrastructure	
for	pre	and	post	
award	management	
	
Develop	preliminary	
compila0on	of	
reviewer	database	
Process	
Sept	1 	Sept	29 	Oct	29 	Nov16 	Nov	19 		Dec	 			
Working	with	Procurement/Finance	on		
Managing	award	process	and	
Post	Award	Administra0on	
Policy	
Timeline	
Requested	approval		
from	DG	to	progress		
Crea0on	of	A2RE	and	
reassign	funds	
	
Got	approval	for		
1.  Award	disbursement	
400K		for	STE,	200K	for	
Edu,	SS	
2.  Reviewer	compensa0on	
3.  Local	review	commiRee	
4.  Assembly	of	external	
reviewers	database	
Worked	with	Procurement/
Finance	on	mechanism	to	
award	funds	
Developed	documenta0on	
on	award	announcement	and	
funds	management	
	
Sept 	 					Oct 																																																														Nov 					 	
		
5
Finding Funding
Opportunities
-  IRIS/GrantForward		
-  GrantSearch	
- 				Founda+on	Directory—Library
Use	Databases	(--	Funding	Databases)	to	locate	informa+on	
regarding:		
•  Founda+ons	
•  Federal	agencies	
•  Corporate	founda+ons	
•  Professional	organiza+ons	
Listservs	(Federal,	state,	Founda+on	Center	RFP	Bulle+n)	
Facebook	(yes,	Founda+ons	have	FB	pages)	
RSS	feeds	(the	Founda+on	Center’s	Philanthropy	News	
Digest,	for	example).		
LinkedIn	
Finding Funding Sources
Finding Funding
•  Horizon	20/20	(EU)	
hRps://ec.europa.eu/programmes/horizon2020/	
•  US:	hRps://www.grants.gov	
•  State:		IRIS/GrantForward	or	agency	websites	
•  Founda+ons	--	Founda+on	Center:	
•  Founda+on	Directory	
•  Founda+on	Finder	
•  NewsleRers	(Arts,	Educa+on,	and	Health	funding)	
•  IRIS/GrantForward	(Federal,	state,	founda+on)	
•  GrantSearch	(Federal,	state,	founda+on)
•  Look	at	an	agencies	previous	grantees	
•  Annual	reports	
•  Lis+ng	on	website	
•  If	reques+ng	a	brochure	(rare	with	most	founda+ons	
having	websites,	but	possible),	request	a	list	of	previous	
grantees.		
•  Look	at	others’	+tles,	how	much	money	they	were	
awarded,	Abstracts	if	available.		
•  Look	at	other	ins+tu+ons—where	are	they	receiving	
money	from.		Agencies/Founda+ons	do	have	geographic	
restric+ons.			
Final Thoughts
hRp://www.amazon.com/The-Grant-Writers-Handbook-Research/dp/
1783267593	
hRp://www.in4grants.com/webinars.php	
hRp://www.infoready4.com/	
	
Robert Porter, Why academics have a hard time writing good grant
proposals. The Journal of Research Administration, 38, 161-167. 2007
Writing Grant Proposals That Win. Edited by Deborah Ward. Sudbury,
MA: Jones and Bartlett Publishers, 2006.
Jeremy T Miner and Lynn E. Miner. Models of Proposal Planning &
Writing. Westport, CT: Praeger, 2005.
John W. Cresswell. Research Design: Qualitative and Quantitative
Approaches. Thousand Oaks, CA: Sage Publications, 1994.
Lawrence F. Locke, Waneen Wyrick Spirduso and Stephen J. Silverman.
Proposals that Work: A guide for Planning Dissertations and Grant
Proposals (4th Ed.) Thousand Oaks, CA: Sage Publications, 2000.
Arlene Fink. Conducting Research Literature Reviews: From Paper to
Internet. Thousand Oaks, CA: Sage Publications, 1998.
Liane Reif-Lehrer. Grant Application Writers Handbook (4th Ed.) Sudbury,
MA: Jones and Bartlett Publishers, 2005.
Proposal	wri0ng	resources
Dr.	Karen	Kelsky	of	The	Professor	Is	
In,	hRp://theprofessorisin.com).	
A	testament	to	academic	hubris;)

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How can I convince someone to fund my brilliant idea? (M. Newell-McGloughlin)

  • 1. How can I fund my Brilliant Ideas! 1 Martina Newell-McGloughlin Research Division Higher Education Sector Abu Dhabi Education Council (ADEC)
  • 2. Grantsmanship Workshops Session 1. Introduc0on, Research Ideas; Sources, Review Process •  Introduc+on; Background, What can you get from a workshop on grant wri+ng? •  Where do good ideas come from/what makes a good research idea •  How to target funding sources- responding to RFPs best matched; responding to the funders needs; designing a project around the RFP; and ar+cula+ng the project for the sponsor. •  Short feedback session: Where do you get ideas from? What techniques do you use to archive good ideas? What might be unique in Abu Dhabi? What are funders looking for? •  Reviewers/review process/ Session 2: Dra?ing the proposal •  Preliminaries: Read the RFP; deadlines; page limits; +ming start early; processing •  Introduc+on/abstract / Remember what, why, how •  Breakout session: cri+que abstracts provided •  Literature review/Placing proposal in context/ hypothesis driven/. •  Methodology: Detail, dealing with problems; special context, conflict of interest/consequences. Etc. •  Partnerships/collabora+ons •  Budgets, tables, figures, appendices, References Session 3: Grant Management •  LeRer of Offer, submiUng modified workplans, Terms and condi+ons, Research Agreement •  Managing a grant v. contract, funds, annual programma+c/financial reports, audi+ng etc. •  Capturing Intellectual property, Tech Transfer •  General ques+ons, Comments/Feedback
  • 3. What makes for a successful proposal writer as opposed to a successful proposal? “It’s a foolproof formula for writing grant applications.”
  • 4. •  Research skills •  Sales capabili+es •  WriRen and oral communica+on skills •  Ingenuity and flexibility •  Administra+ve capabili+es (from leadership to accoun+ng) •  Human rela+ons skills •  Persistence, dedica+on, pa+ence, and the capacity for hard work •  Poli+cal acumen •  Integrity Model of a Successful Writer
  • 6. The Basic Elements of Successful Grant Writing •  Do your homework •  Follow instruc+ons •  Use Common Sense
  • 7. A grant proposal is a sales pitch written to:Influence Decision makers A winning proposal •  addresses an important ques+on with •  an innova+ve idea, •  well expressed, •  with a clear indica+on of methods •  for pursuing the idea, •  evalua+ng the findings, and making them known to all who need to know •  If you can’t state it well, you probably can’t do the project!
  • 8. Know your Sources Grants Founda0ons •  Sponsor requires progress reports •  Sponsor expects deliverables (technical report, evalua+on) •  Award restricts use of results or publica+ons •  Sponsor includes “Terms & Condi+ons” of award •  Dona+ons •  Gijs •  Support for a par+cular ac+vity, program area or purpose. •  May have different expecta+on of outcome or deliverable.
  • 10. The 90% Rule of Grant-writing •  Understanding the guidelines, instruc+ons and requirements •  Contac+ng the sponsor, whenever appropriate •  Developing a sound project concept, including data •  Iden+fying and correc+ng the gaps in required informa+on •  Expanding the concept to match the guidelines •  Iden+fying costs •  Wri+ng/submiUng the proposal 90% 10%
  • 11. You have to play by the Rules •  Get the (most up to date) guidelines •  Read the guidelines •  Follow the guidelines You think this is grantsmanship – it is gamesmanship
  • 13. •  Agency priori%es/themes—what areas they are interested in funding •  Required components in the submission •  Format issues: Page limits, word count limits, margin & font size limita+ons •  Budget informa+on (more on that later) •  Deadlines and format – Is a leRer of intent (LOI), or a preproposal required, is it limited submission - are they selec+ve, binding- •  Online, hard copy or email; postmark or receipt; (don’t forget +me zones!) Guidelines usually include:
  • 14. Nuts and Bolts of a typical proposal Component Answers the Ques0on Cover Sheet Who are we? Table of Contents What’s in the proposal? Abstract What’s the big picture? Problem/Challenge Statement Why should we do this now? Goals/Aims What are we trying to accomplish? Measurable Objec+ves What will be different? Procedures/ac+vi+es/workplans What exactly are we going to do, when and how? Evalua+on How will we know if our idea works? Dissemina+on Who else will benefit? How will we share data? Facili+es Do we have the necessary tools/resources/capacity? Personnel Who are the players and what are their roles? Biographical Sketch S+ck to the required format Budget What does it actually cost and can it be jus+fied? References What is the prior art? Appendices Make sure allowed and add not distract from the case?
  • 16. •  Needs, significance •  Problem statement/Hypotheses •  Objec+ves •  Methods, work plan, ac+vi+es •  Evalua+on •  Dissemina+on •  Budget, then budget jus+fica+on •  Introduc+on •  Literature cited •  Forms •  Summary/Abstract •  ARachments, Biosketch/Vita – if allowed Sequence for Proposal Development
  • 17. •  Copy/paste the agency’s heading into your Word doc to guide your work. •  Start with describing your need, the significance of the problem, issue, project •  A project is significant if it, for example,: •  Solves a problem/challenge •  Creates new and important knowledge •  Creates a model •  Improves the human condi+on •  Improves a scien+fic technique Create a template
  • 18. Keep in Mind •  Establish a +meline for comple+on of the proposal - Be realis+c about the work involved and the +me you have to complete the work -Work backwards from the due date, being sure to include +me to get all the approvals you’ll need •  Iden+fy the primary writer and the role of the other colleagues, partners, and collaborators •  You are wri+ng for the reviewers, not for a journal •  Write to the guidelines, don’t leave out anything even if you think it is irrelevant •  Follow the guidelines even if they don’t “flow” as you would like •  Page limits and deadlines are “set in stone” •  Iden+fy the suppor+ng data you will need •  Get to know the funding team and always ask for help, clarifica+on
  • 19. •  Take sufficient +me to prepare a good abstract, LOI, or pre- proposal •  Must be interes+ng and understandable to a broadly-trained audience •  Clear communica+on - don’t get lost in the details •  Avoid the use of jargon and acronyms •  Include flow charts/ diagrams/GANTT charts/models/figures to illustrate the problem, aims, process – a picture paints (10)3words! •  Always include a budget and budget jus+fica+on •  Be careful when/where you cut and paste: assure uniformity of font size and type •  ALWAYS use a reviewer and get editorial assistance Keep in Mind
  • 20. • Clear communica+on • Concisely worded • Easy and interes+ng to read • Avoid fuzzy or inappropriate use of words: The intrinsic labyrinth of wires must be first disentangled. The liquid contents of container should then be disgorged via the spout by the operator. Don’t annoy the reviewers What is the writer really saying? From Grant Resource Training, 2006
  • 21. The intrinsic labyrinth of wires must be first disentangled. The liquid contents of container should then be disgorged via the spout by the operator. Disconnect the wires and pour the contents into… From Grant Resource Training, 2006 Transla+on
  • 22. •  Disturb/Irritate •  Spelling errors •  Overusing technical terms •  Using acronyms •  Confuse •  Wri+ng overly complex sentences •  Failing to aRend to paragraph coherence issues •  Using passive voice •  Including non-parallel lists •  Diminish Credibility •  Failing to address criteria •  Abstract, problem statement, budget disconnect •  Failing to address assessment and administra+on •  Including extraneous informa+on Don’t annoy the reviewers From Grant Resource Training, 2006
  • 23. Academic vs. Grant writing Academic wri0ng Grant wri0ng •  Scholarly pursuit: •  Individual passion •  Past oriented: •  Work that has been done •  Theme-centered: •  Theory and thesis •  Expository rhetoric: •  Explaining to reader •  Sponsor goals: •  Service AUtude •  Future oriented: •  Work that should be done •  Project-centered: •  Objec+ves and ac+vi+es •  Persuasive rhetoric: •  “selling the reader” From: Porter, R. (2007). Why academics have a hard time writing good grant proposals. The Journal of Research Administration, 38, 161-167.
  • 24. Academic vs. Grant writing Academic wri0ng Grant wri0ng •  Impersonal tone: •  Objec+ve, dispassionate •  Individualis+c: •  Primarily a solo ac+vity •  Few length constraints •  Verbosity rewarded •  Specialized terminology •  “insider jargon” •  Personal tone: •  Conveys excitement •  Team-focused: •  Feedback needed •  Strict length constraints: •  Brevity rewarded •  Accessible language: •  Easily understood •  (who are reviewers?) From: Porter, R. (2007). Why academics have a hard time writing good grant proposals. The Journal of Research Administration, 38, 161-167.
  • 25. •  It may be short, but it must convey the intent •  Reviewers read it first. You need to grab their aRen+on •  Should be brief—200 words/1 page •  It appears first, but it should be wriRen LAST The Abstract
  • 26. The Abstract should answer the basic questions: •  What: Topic of project, goals, objec+ves. What do you intend to do? •  Why: Problem/Issue to be addressed. Why is the work important? •  How: Methods, procedures. How are you going to do the work? •  Who: Target, group served or studied •  When: Project dates, dura+on •  So what: Significance, outcomes expected
  • 27. Narrative, Project Description •  And yet again - Read the guidelines! •  Length: # pages, single/double spaced? •  Determines how much space to use for the literature review, descrip+on of need/problem, explana+on of methodology •  3 pages, 6 pages, 1800 words. •  Need/Significance, Literature Review, Gaps, Objec+ves, Ac+vi+es, Evalua+on •  Descrip+on of researcher/creden+als •  Meet review criteria •  Write clearly •  Address agency priori+es! (Ref AARE!)
  • 28. A2RE’s Targeted Call The Award •  The A2RE will fund awards ranging from 200,000AED to 400,000AED. All Higher Education Institutions in the Emirate of Abu Dhabi were eligible to submit proposals. Expenditure must be within Abu Dhabi. Sectors •  The awards were targeted to sectors of strategic importance to Abu Dhabi, with specific emphasis on themes •  Science Technology Engineering – Four Themes •  (Water, Energy, Environment), (Material Sciences, Infrastructure, Aerospace) (ICT, Electronics), (Health, Food and Agriculture) •  Education (Technology, Policy, Pedagogy) •  Social Sciences and Humanities28
  • 29. •  Proposals should include only the following information. Proposals must be formatted in Times New Roman, Calibri or Arial, 12 point font and single spaced with no less than one inch margins. •  Introductory Information i  Host institution proposal cover sheet listing Sector for submission (signed original). i  Table of contents (maximum one page). •  Main Proposal Contents 1  Executive summary in lay language (max half page/15 lines). 2  Grants management plan. Include details of collaboration if appropriate (max one page). 3  Research plan. What is the question to be investigated, what is the significance and the specific aims and objectives? What research has already been conducted by the applicant in this area and what is novel in this proposal? How will the question be addressed, i.e work plan, milestones, and deliverables? What is the strategic value and impact especially for Abu Dhabi? If there is collaboration, how will it add value? (max 8 pages including figures, tables). 4  References. Most relevant to the proposal (max one page) 5  Resource development and technology transfer. Address human resource development, commercialisation potential, building competence in the technology area, dissemination of knowledge developed to industry and/or society (max two pages) 6  Description of metrics of success including milestones, timeline and critical factors to demonstrate success (max one page) 7  Host institution infrastructure. Identify the infrastructure, facilities, services and space to be provided by host institution (max one page). 8  Budget & Justification. Provide justification for salaries, travel and equipment (max two pages) 9  Research track record. CVs of lead researchers and collaborators (if applicable) including position, achievements, current and pending research support and most relevant publications in the field (max four pages per CV). You may provide a url link for additional online CV details. The ADEC Award for Research Excellence
  • 30. Objectives • S – Specific • M – Measurable outcomes • A – Achievable, attainable • R – Realistic • T – Time-bound, achievable in a specified time period •  Overall concept, more global •  Broad statement of what you want to accomplish Goals
  • 31. •  Links Between Ac+ons to be Taken and Statement of Problem •  Each ac+on should link the proposed solu+on to the problem •  Should be mapped to the Objec+ves •  Explain how project will accomplish the objec+ves •  Discuss ONLY those ac+ons that support an objec+ve •  Fully describe the work to be done in the project •  One or more ac+vi+es/workplans for each objec+ve •  Specify: •  Who will do them •  When they will be done •  How they will be accomplished •  Why you chose this approach •  What other methods were available •  How long each ac+vity will take Activities, Action Steps
  • 32. •  Clear Objec+ves and Ac+vi+es leads to an Evalua+on Plan—how are you going to know you accomplished what you set out to do? •  Funders want to be able to determine if their money has been well spent. •  How well you measure •  if the program achieved its goal? •  Did the project meet its objec0ves? •  Were project ac0vi0es/workplans implemented as planned? •  How effec+ve were the ac+vi+es in achieving the objec+ves? Evaluation
  • 34. Budget Strategy •  Envision what your project needs to make it a reality •  A cost must be reasonable and jus+fiable •  Reviewers emphasize project quality over budget BUT the agency and/or board absolutely will be scru+nizing budget! •  Follow sponsor and ins+tu+onal guidelines and policies •  items agency will fund—items they will NOT fund •  level they will fund—don’t propose a budget over the level (it will most likely be rejected) •  number of years they will fund •  Outline the budget in the format the agency requests •  If the project is over several years, build in cost increases •  Develop a budget explana+on to delineate clearly how budget figures were computed •  Ensure that the budget coincides with the narra+ve and falls within the +me-frame allowed •  When in doubt, ask!
  • 36. Letters: (IF allowed by the agency) LeRers of Support LeRers of Commitment •  LeRer writer advocates for your project •  Referred to in the text, put in appendix •  How does the project fit with the mission/goals of the organiza+on •  Presents type of support •  Evidence of interest in the project from par+cipants •  If the project is funded, they are ready with their contribu+on •  What they will contribute •  They will par+cipate at the +me you need them
  • 37. Submitting a Proposal and the “Reviewers” - Internal review process - Who will review your grant proposal? - What if it’s rejected?
  • 38. Institutional review process •  Except in very rare cases, proposals must normally be reviewed by your VPR, OSP before submission to the funding agency. •  When a proposal is submiRed to a funding agency, a legal agreement is created between the agency and the submiUng ins+tu+on. •  Consequently, ins+tu+onal review is required to ensure that the proposed research ac+vity is in line with the ins+tu+on’s mission and abili+es. •  The Ins+tu+on not the PI is the signatory •  Funding agencies normally require proposals to be endorsed by someone who has the legal authority to commit the ins+tu+on to carry out the proposed work. •  They also normally require the individual approving the proposal to make a number of representa+ons and/or cer+fica+ons as part of the submission process. •  Authorizing signatory: Director of Sponsored Projects, VP of Research & Graduate Studies, and other upper administra+on (including the President on rare occasions when the agency specifies).
  • 39. External Review Process: Know who your reviewers are •  Agency guidelines contain Review Criteria •  Peer reviewed •  Panel reviewed •  Staff review •  Board review •  It is OK to ask them not to send a proposal to a par+cular person (must be carefully jus+fied) •  It’s okay to recommend reviewers •  Be aware of points assigned to proposal sec+ons.
  • 40. Remember you are writing for your Reviewers •  Don’t assume readers/ reviewers know the subject as well as you do, but don’t go overboard. •  Use the agencies Subject Headings for review criteria! Don’t make them hunt for the “Significance.” •  The most important rule to keep in mind: •  Don’t annoy the reviewers!
  • 41. 41 Topic Ques0ons Research quality §  Does the project descrip+on demonstrate that the project will lead to progress in the field, innova+on and originality? §  Does the project descrip+on show a well-defined challenge? §  Does the project represent new approaches rather than incremental change? §  Is the descrip+on of the state-of–the-art in the area up to date and convincing §  Where there is collabora+on, are the research elements coherent? Project descrip0on and resources §  Is the grant management structure adequate? §  Is the proposed work well set out with milestones and expected deliverables? §  Are the costs reasonable and eligible? §  Is there clarity on the management structures to oversee the project? §  Have sufficient resources been dedicated to the project? §  Is there sufficient access to necessary research infrastructure? §  Where there is collabora+on is there a convincing case for the added value? Track record §  Does the applicant’s research record (including publica+ons/grant procurement) give confidence that he/she can successfully undertake the project? Strategic importance §  Does the project fall within an area that will underpin development of key sectors in Abu Dhabi in the future? §  Is there proposed industry engagement (where relevant)? §  What is the likely impact on society and the local economy? Human capital §  Are there training/mentoring opportuni+es for Emira+s Budget §  Is the budget appropriate for the proposed project? Matching Funds (Preferable but not essen0al) §  Does the ins+tu+on provide matching funds or in-kind support? §  Are there matching funds or in-kind support from industry or other sources? Addi0onal considera0ons (may count towards final ranking) §  Is the proposal inter-ins+tu+onal? §  Is the proposal mul+disciplinary – eg engineering/biology; social science/science? §  Is there a STEM outreach component? AARE Review Criteria
  • 42. Avoid automatic rejection Pay aRen+on to No+ces ! “Proposals not in compliance with any details or guidelines specified in this RFP or agency Terms and Condi+ons will not be eligible for an award and will not be sent for review” Examples include: •  FormaUng issues (going over page, word, or line limits) •  SubmiUng a proposal over the budget ceiling •  Deadline issues (Online? Do +me zones maRer? Postmark/receipt?) •  SubmiUng a proposal outside agency interests or not addressing targeted call (for example, a health-related proposal to NSF)
  • 43. Some Characteristics of Well-written, Fundable Proposals •  Innova+ve, Direct, concise, compelling, convincing, capable, enthusias+c and resourceful •  Relevant Addresses a significant/important problem •  Demonstrated Competence/exper+se of PI and team •  Explicit goals, measurable objec+ves •  Comprehensive but succinct background review •  Methodology fits problem •  Appropriate funding mechanism •  Achievable with funding level and within +me schedule
  • 44. Some Reasons for an Unsuccessful Proposal •  Project doesn’t address agency priori+es •  Guidelines not followed •  Not a compelling idea •  Ideas not clearly presented •  Methodology appears to be flawed •  Overuse of jargon •  Overly ambi+ous •  Narra+ve and budget don’t correspond •  Sloppy presenta+on •  Proposers not Qualified •  The work has already been done
  • 46. If your proposal is rejected. . . •  Don’t give up! •  Pay close aRen+on to cri+ques •  Talk to agency contact •  Re-evaluate, revise and resubmit •  Look for other poten+al funders
  • 47. Release Call (Sept 29) Call Deadline (Oct 29) Review Recommenda0ons Decision/ Outcome Post Award Administra0on Timeline Approval received from DG to progress and reassign funds Compliance Review Ac0ons Finalized Call for Proposals Actual Timeline for “The ADEC Award for Research Excellence” (A2RE) Logged and compiled *almost 250 received from 18 HEIs with over 500 par0cipa0ng researchers over AED 80 million requested Check for compliance, completeness, appropriateness Unqualified/non- compliant proposals triaged 218 sent out for review to 97 reviewers with domain exper0se across all sectors and disciplines “The ADEC Award for Research Excellence” (A2RE) Reviews returned Submit qualified for review Compile reviews and submit to panel in anonymously ranked order Panel Review within three categories STE (Top ranked considered with 20/24 to be funded within themes) Educa0on(Top ranked considered 4/6 to fund) SS(Top ranked considered 4/6 to fund) Rank outcome within three pools Fund 100% Fund 90% Fund 85% Not approved Condi0onal LeRer of Offer LoO Feedback to unapproved Post award assessment, QC, repor0ng Appropriate funds Work with procurement and legal to establish a targeted call Decide review process Prepare grant documents (RFP, submission process, evalua0on forms, etc) Liaise with HEIs to inform of upcoming call Refine compila0on of reviewers (>100) Consider panel recommenda0ons and decide on awards – 34 chosen- 24 STE - 6 Edu- 4SS Get approval from DG on final awards Set up infrastructure for pre and post award management Develop preliminary compila0on of reviewer database Process Sept 1 Sept 29 Oct 29 Nov16 Nov 19 Dec Working with Procurement/Finance on Managing award process and Post Award Administra0on Policy Timeline Requested approval from DG to progress Crea0on of A2RE and reassign funds Got approval for 1.  Award disbursement 400K for STE, 200K for Edu, SS 2.  Reviewer compensa0on 3.  Local review commiRee 4.  Assembly of external reviewers database Worked with Procurement/ Finance on mechanism to award funds Developed documenta0on on award announcement and funds management Sept Oct Nov 5
  • 48. Finding Funding Opportunities -  IRIS/GrantForward -  GrantSearch -  Founda+on Directory—Library
  • 49. Use Databases (-- Funding Databases) to locate informa+on regarding: •  Founda+ons •  Federal agencies •  Corporate founda+ons •  Professional organiza+ons Listservs (Federal, state, Founda+on Center RFP Bulle+n) Facebook (yes, Founda+ons have FB pages) RSS feeds (the Founda+on Center’s Philanthropy News Digest, for example). LinkedIn Finding Funding Sources
  • 50. Finding Funding •  Horizon 20/20 (EU) hRps://ec.europa.eu/programmes/horizon2020/ •  US: hRps://www.grants.gov •  State: IRIS/GrantForward or agency websites •  Founda+ons -- Founda+on Center: •  Founda+on Directory •  Founda+on Finder •  NewsleRers (Arts, Educa+on, and Health funding) •  IRIS/GrantForward (Federal, state, founda+on) •  GrantSearch (Federal, state, founda+on)
  • 51. •  Look at an agencies previous grantees •  Annual reports •  Lis+ng on website •  If reques+ng a brochure (rare with most founda+ons having websites, but possible), request a list of previous grantees. •  Look at others’ +tles, how much money they were awarded, Abstracts if available. •  Look at other ins+tu+ons—where are they receiving money from. Agencies/Founda+ons do have geographic restric+ons. Final Thoughts
  • 52. hRp://www.amazon.com/The-Grant-Writers-Handbook-Research/dp/ 1783267593 hRp://www.in4grants.com/webinars.php hRp://www.infoready4.com/ Robert Porter, Why academics have a hard time writing good grant proposals. The Journal of Research Administration, 38, 161-167. 2007 Writing Grant Proposals That Win. Edited by Deborah Ward. Sudbury, MA: Jones and Bartlett Publishers, 2006. Jeremy T Miner and Lynn E. Miner. Models of Proposal Planning & Writing. Westport, CT: Praeger, 2005. John W. Cresswell. Research Design: Qualitative and Quantitative Approaches. Thousand Oaks, CA: Sage Publications, 1994. Lawrence F. Locke, Waneen Wyrick Spirduso and Stephen J. Silverman. Proposals that Work: A guide for Planning Dissertations and Grant Proposals (4th Ed.) Thousand Oaks, CA: Sage Publications, 2000. Arlene Fink. Conducting Research Literature Reviews: From Paper to Internet. Thousand Oaks, CA: Sage Publications, 1998. Liane Reif-Lehrer. Grant Application Writers Handbook (4th Ed.) Sudbury, MA: Jones and Bartlett Publishers, 2005. Proposal wri0ng resources
  • 53.