day books and types, trial balance,trial balance example,balance sheet ,profit and loss account definition, debit and credit side of accounts,liabilities and types,assert and types,cash flow,cash flow in tally,cost center report,cost center report in tally,option under cost report,inventory report, inventory report in tally,creation of inventory report,bank reconciliation statement,creation of BRS,

1. Paper name : Computer application in business
Staff : N. Ruba MCA, M.Phil.
Class : II-BCA-B
Semester : IV
Unit : Unit-V
Topic : Accounting Enteries

2. ACCOUNTING
ENTERIES

3. DAY BOOKS:
1) Purchase book:
Records all credit purchase.
2) Sales book:
Record all credit sales.
3) Purchase returns book:
Records goods returned to suppliers.
4) Sales returns book:
Records goods returned by the consumers.

4. TRAIL BALANCE:
Trail balance is a report, which shows all debit balances in one
attributes and all credit balances in another.
It is not an account.
It is prepared for assessment the mathematical accuracy.
Example (1):
1)Capital-70,000 8) obligation paid-2450
2)Drawings-45,000 9)Outstanding expenses-1000
3)Creditors-3000 10)Prepaid expenses-1000
4)Discount(credit)-5450 11)Bank overdraft-500
5)Debtors-20,000 12)Return inward-500
6)Commission(debit)-1000
7)Machinary-10,000
SOLUTION:

5. S.NO NAME OF THE A/C DEBIT CREDIT
1 capital 70,000
2 Drawing 45,000
3 Creditors 3,000
4 Discount 5,450
5 Debtors 20,000
6 Commission 1,000
7 Machinery 10,000
8 oblication paid 2,450
9 Outstanding expenses 1,000
10 Prepaid expenses 1,000
11 Bank overdraft 5,00
12 Return inward 5,00
79,950 79,950

6. PROFIT AND LOSS A/C:
It is used to show the net profit or net loss of an accounting
year.
In this report gross profit of trading account is transferred into
credit side, gross loss of trading account is transferred into debit
side.
DEBIT SIDE OF PROFIT AND LOSS ACCOUNT:
Selling expenses
Office expenses
Maintenance expenses
Financial expenses

7. DEBIT SIDE OF PROFIT AND LOSS ACCOUNT:
Gross profit.
Gain and income from the business.
BALANCESHEET:
The balance sheet is the succeeding part of the final account.
Balance sheet is a statement it screening the final position of a
business.
It contains two parts. they are
LIABILITIES:
Appears in the left hand side.
ASSETS:
Appears in the right hand side.

8. LIABILITIES:
All that the corporation business owes to others are called
liability. it is classified as follows.
Long term liability:
It will be redeemed after a extensive period of moment.
Current liability:
It will be redeemed with in a year.
Contingent liability:
It is not a liability at present.

9. ASSETS:
It represent everything, which a big business owns and has
money value.
Two types of assets:
Tangible assert
Intangible assert
Tangible assert:
It can be seen or felt by touching.
Fixed assert-land, construction, equipment, etc…
Current assert-cash, bank balance, stock, miscellaneous debtors,
etc..

10. Intangible assert:
It cannot be seen and has no fixed shape.
prelude expenses, discount on creditors
Equation of balance sheet:
Capital=assets - liability
Liabilities=assets - capital
Assets=liabilities + capital

11. CASH FLOW:
The cash flow statement gives complete information on the
movement of currency into and out of the trade
It displays the monthly info, out flow, and net flow.
TO GET THIS statement, THE FOLLOWING STEPS ARE
NEEDED:
Select “display” from “gateway of tally”
Choose “cash flow” from display menu.
Choose “cash flow”
Click “F1” button for comprehensive or linked mode
Click “print” button and confirm by pressing “Y”

12. GATEWAY OF TALLY…
Display menu…
Cash flow
Cash flow
Funds flow
Quit

13. COAT CENTER REPORT:
It is a report that is used to analyze the net profits or expenses
in each cost center.
STEPS FOR COST REPORT:
Select “display” from “gateway of tally”
Select “statement of accounts” from “display” menu.
Select “cost center” from “statement of accounts” menu.

14. GATEWAY OF TALLY……
Display menu…..
account statements
Display cost centres
Category summary
Cost center break up
Ledger break up
Group break up
Quit

15. OPTION UNDER COST CENTER:
1)CATEGORY SUMMARY:
It is used to vision the category wise information.
It is also used to vision all cost centres detail under the
category.
2)COST CENTER BREAK UP:
It is used to vision the cost centers individually.
3)LEDGER BREAK UP:
It is used to vision the cost centers in ledger wise.
4)GROUP BREAK UP:
It is used to vision the cost centers in group wise.

16. INVENTORY REPORT:
It is used to evaluate flow of stock item.
CREATING INVENTORY REPORTS:
Select “stock summary” from “gateway of tally”
Click “F4” for group wise stock report.
Click “F5” for item wise stock report.
Click “F9” for various types of inventory report.

17. INVENTORY REPORTS
Inventory reports
Godown summary
Journal register
Movement analysis
Purchase bills pending
Purchase orders
Sales bills pending
Sales orders
Statistics
Stock category summary

18. BANK RECONCILIATION STATEMENT:
BRS means that the accounts maintained by the banker
tallies with the bank ledger account.
CREATING BRS:
Select “display” from “gateway of tally”
Click “account books” from “display” menu
Choose “cash/bank” book from “account books” menu
Choose the required bank ledger. press “enter” key monthly
synopsis will come.
Choose the essential month and then press “enter” key
Click “F5”

19. THANK YOU