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EMERGENCY GUIDE
How to calm angry clients down
What happened?!
Your client is suddenly
screaming at you!
How can you deal with
such a situation?
Try this!
6 STEPS TO CALM
ANGRY CLIENTS DOWN
Step 1
Let the dragon vent
1. Pay attention, but
don’t disturb
• Furious people often just need to
scream their anger out. Think about
little kids. They scream often without
a real reason.
• Let your client talk. Be patient. This is
the first step in de-escalating the
situation.
Stay calm and smile
Step 2
2. It helps when you smile
• When you’re on the phone, try to
smile. It seems a bit weird, but
it’ll relax you.
Smiling experiment
Researchers discovered:
Smiling during a period of stress helps to
reduce the body’s stress level.
Remarkable: It works regardless of
whether a person feels happy or
not. Just the fact that your cheeks form
a smile will calm you down.
Listen actively
Step 3
3. Listen actively, repeat
your clients concerns
• Your goal is to find out why your
client is upset.
• If you understand the problem
you can work towards it.
Apologize
Step 4
4. Apologize to change the
emotional stage
• Your main goal: Bring your client back
to a rational level!
• A good way to reach an emotional
transformation is to show empathy
and say sorry.
• State that you fully understand.
Propose a solution
Step 5
5. Figure out a solution
• You figured out how to bring
your client back to a rational
level?
• Try to offer solutions and agree
on it.
Take action!
Step 6
6. Take action and
follow up
• You agreed on something?
Congrats!
• Now take action: Explain the
steps you are going to take to fix
the problem.
• Don’t forget to follow up!
Give it a try!
Don‘t Be Shy.
The Ultimate List to Calm Angry Clients Downs
1. Let the dragon vent
2. Stay calm and smile
3. Listen actively, repeat your clients
concerns
4. Apologize to change emotional state
5. Propose a solution
6. Take action and follow up
blog.filestage.io
BUILD GREAT
CLIENT RELATIONSHIPS

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Clients from Hell?! The Ultimate Emergency Guide to Calm Angry Clients Down

  • 1. EMERGENCY GUIDE How to calm angry clients down
  • 2. What happened?! Your client is suddenly screaming at you!
  • 3. How can you deal with such a situation?
  • 4. Try this! 6 STEPS TO CALM ANGRY CLIENTS DOWN
  • 5. Step 1 Let the dragon vent
  • 6. 1. Pay attention, but don’t disturb • Furious people often just need to scream their anger out. Think about little kids. They scream often without a real reason. • Let your client talk. Be patient. This is the first step in de-escalating the situation.
  • 7. Stay calm and smile Step 2
  • 8. 2. It helps when you smile • When you’re on the phone, try to smile. It seems a bit weird, but it’ll relax you.
  • 9. Smiling experiment Researchers discovered: Smiling during a period of stress helps to reduce the body’s stress level. Remarkable: It works regardless of whether a person feels happy or not. Just the fact that your cheeks form a smile will calm you down.
  • 11. 3. Listen actively, repeat your clients concerns • Your goal is to find out why your client is upset. • If you understand the problem you can work towards it.
  • 13. 4. Apologize to change the emotional stage • Your main goal: Bring your client back to a rational level! • A good way to reach an emotional transformation is to show empathy and say sorry. • State that you fully understand.
  • 15. 5. Figure out a solution • You figured out how to bring your client back to a rational level? • Try to offer solutions and agree on it.
  • 17. 6. Take action and follow up • You agreed on something? Congrats! • Now take action: Explain the steps you are going to take to fix the problem. • Don’t forget to follow up!
  • 18. Give it a try! Don‘t Be Shy.
  • 19. The Ultimate List to Calm Angry Clients Downs 1. Let the dragon vent 2. Stay calm and smile 3. Listen actively, repeat your clients concerns 4. Apologize to change emotional state 5. Propose a solution 6. Take action and follow up