Erasmus + Knowledge Alliances 2020 call EAC/A02/2019 open

Erasmus +
Knowledge Alliances 2020
Nicoleta Susanu
EUrOPA PROMpT @nicoletasusanu

OBJECTIVES AND ACTIONS
OF THE ERASMUS PROGRAMME
the objectives of the Europe 2020 strategy, including
the headline education target
the objectives of the strategic framework for
European cooperation in education and training (ET
2020), including the corresponding benchmarks
the sustainable development of Partner Countries in
the field of higher education
the overall objectives of the framework for European
cooperation in the youth field (2010–2018) as well
as the objectives of the renewed EU Youth Strategy
2019-2027
the objective of developing the European dimension
in sport, in particular grassroots sport, in line with
the third EU Work Plan for Sport 2017-2020
the promotion of European values in accordance
with Article 2 of the Treaty on European Union
01
02
03
04
05
06
The Erasmus+ Programme aims to contribute to the achievement of:

Supporting educators, youth
workers, educational leaders
and support staff
Transparency and recognition
of skills and qualifications
Social inclusion
Innovative practices in a
digital era
Environmental and climate
goals
Supporting opportunities for all in
acquiring and developing key
competences, including basic skills
Sustainable investment,
quality and efficiency of
education, training and youth
systems
Social and educational value of
European cultural heritage, its
contribution to job creation,
economic growth and social
cohesion
HORIZONTAL PRIORITIES

WHAT IS A KNOWLEDGE ALLIANCE?
• Knowledge Alliances are transnational, structured and result-driven projects, notably
between higher education and business.
• Knowledge Alliances are open to any discipline, sector and to cross-sectoral
cooperation.
• The partners share common goals and work together towards mutually beneficial
results and outcomes.
• The results and expected outcomes are clearly defined, realistic and address the issues
identified in the needs analysis.
• Knowledge Alliances are meant to have a short and long-term impact on the wide range
of stakeholders involved, at individual, organisational and systemic level.
• As a general rule, Knowledge Alliances target the cooperation between organisations
established in Programme Countries. However, organisations from Partner Countries
can be involved in a Knowledge Alliance, as partners (not as applicants), if their
participation brings an essential added value to the project.

KNOWLEDGE ALLIANCE
PRIORITIES 2020

Boosting innovation in higher education,
business and in the broader
socio-economic environment
Developing entrepreneurial
mind-set and skills
Stimulating the flow and exchange of knowledge
between higher education and enterprises
ACTIVITIES
SUPPORTED UNDER THIS ACTION

The key features of
Knowledge Alliances
Innovation in higher education
and innovation through higher
education in enterprises and
their socio-economic
environment: innovation is
considered as state-of-the-art
project-specific and related to
the partnerships context and
analysed needs.
Sustainability of university-
business cooperation. A strong
and committed partnership
with a balanced participation
from enterprises and higher
education institutions are
pivotal for the success of
Knowledge Alliances. The role
and contribution of each
participating organisation and
associate partner have to be
specific and complementary.
Impact going beyond the project's
lifetime and beyond the
organisations involved in the
Alliance. It is expected that
partnership and activities persist. For
that, results/deliverables might not
be stand-alone but be linked
to/integrated into existing
undertakings, schemes, projects,
platforms, ventures etc. Changes in
higher education institutions and
enterprises have to be measurable.
Results and solutions have to be
transferable and accessible to a
broader audience.

Quality assurance aspects
Knowledge Alliances
are required to accomplish targeted
dissemination activities which reach out
to stakeholders, policy makers,
professionals and enterprises
Knowledge Alliances
should generate new ways and
instruments to facilitate their
collaboration and to ensure that the
partnership between higher education
and business persists.
Knowledge Alliances
are subject to a particular monitoring
which requires active participation from
all participants and stakeholders.
Knowledge Alliances
should budget for the presentation of
their project and the results at the
University-Business Forum and/or other
relevant events (up to five during the
project duration)
Knowledge Alliances
should foresee their participation in
thematic clusters to support cross-
fertilisation, exchange of good practices
and mutual learning.
Knowledge Alliances
should deliver publications such as reports,
handbooks, guidelines, etc. As a general rule,
results should be made available as open
educational resources (OER) as well as on
relevant professional, sectorial or competent
authorities' platforms.

a research institute
an accreditation, certification
or qualification body
a higher education institution.
an intermediary or association
which represents enterprises.
eligibile
applicants
01
04
05
a public body at local, regional
or national level
a public or private, small,
medium or large enterprise
(including social enterprises).
02 06
an organisation active in the
field of education, training and
youth
an intermediary or association
which represents education,
training or youth organisations.
03 07
08
A participating organisation can be any public or private organisation, with its affiliated entities
(if any), established in a Programme Country or in any Partner Country of the world
Higher education institutions established in a Programme Country must hold a valid Erasmus Charter for Higher
Education (ECHE). An ECHE is not required for participating HEIs in Partner Countries.

How to
apply?
Detailed
Project
Description
Detailed
Budget Tables
and Work
Packages
Overview
Declaration
of Honour
To be eligible all the parts of this Application Package must be
completed using the 2020 compulsory templates published on the
Executive Agency's website and submitted electronically.
The language used to complete the Application Package must be an
official EU language understood by all the members of the
consortium.
The Application Package must be completed in one language only.
Application
Package
eForm

Partnership
Each organisation of the consortium has to
individually complete the following sub-sections
As specified in the Erasmus+ Programme Guide,
Knowledge Alliance consortia require the participation
of:
'…minimum six independent organisations from at
least three Programme Countries, out of which at
least two higher education institutions and at least
two enterprises'.
Applicants are requested to verify that all higher
education institutions located in Programme
Countries have a valid Erasmus Charter for Higher
Education

Description of the partners
The description in the sections III.n.1 and III.n.2 should provide
a brief presentation of the organisation, its role in the project
and in the operational/financial management of the project. In
section III.n.3 the proposal should describe the 'Operational
and Technical capacity: skills and expertise of key staff involved
in the project'. It will be used (instead of full CVs) for those staff
members to ascertain the quality of the consortium overall. The
names of all key staff members have to be included in the free
spaces as well as the summary of their skills/experience
relevant for the project domain. A list of any reference to recent
publications, when relevant to the project main topics, shall
also be included.
NB: The first key staff to be listed under P1 shall be the Project
coordinator (also referred to as 'Project manager' and 'Contact
person' in section A.2 of the eForm).
.

Work Packages Overview
Management (MGNT)
including activities such as planning, finances,
coordination and communication between
partners, organisation of project meetings,
etc.
Evaluation (EV)
a specific activity addressed to assess if the
quality of outputs and results. It can be
internal and external.
Preparation (PREP)
this workpackage type is expected to include activities
such as a detailed needs analysis (surveys;
comprehensive reports of the problem areas; etc.), an
analysis of the state of art in the field, data on best
practices etc..
Implementation (IMP)
substantial activities including the development and testing
of the intellectual outputs/tangible results of the project
(such as curricula, pedagogical materials, studies, open
educational resources, etc.).
Dissemination and Exploitation of
results (DISS&EXP)
including activities relating to information
spreading and awareness raising and
mainstreaming and multiplication of
results.
Quality Assurance (QA)
internal quality monitoring measures that
aim to guarantee that the quality of the
project processes and results will meet the
predetermined plans. EUrOPA PROMpT @nicoletasusanu

Work Package must include a detailed description containing
the aims and objectives of the
Work Package.
how the partners involved
will organise their work.
an overview of the monitoring
and evaluation of the work
undertaken within the Work
Packages
milestones and overall
approaches
performance indicators
the relationship/linkages
with other Work Packages
and with the overall
coordination of the project

Each of the type of Work Packages has to be covered at
least once. If applicants fail to present the minimum
required, their proposal may be considered as
incomplete. Certain types of Work Packages may be used
several times according to the proposed activities.
Applicants have to specify the costs associated to each
Work Package. It should be noted that the total number of
staff days is the basis for calculating the EU grant
(Implementation Support) for the project. The total
number of days indicated in this section should correspond
with the information provided in:
•Section VII.7 "Overview of consortium partners
involved and resources required"
•Attachment "Detailed budget tables" (Excel)
The number of days invested by each partner organisation
should correspond with the information provided in the
detailed budget table and in the WP sections on
''Explanation of Work Package expenditures'‘.

Budget
preparation
The budget under the Knowledge Alliance action must be drafted on the basis of the unit cost
system. The "unit costs" system is a simplified form of determining the amount of the grant; by
its nature, such simplified forms of grants are contributions to the main costs of a project which
are not a reimbursement of the real expenditures linked to specific activities in the project.
The EU contribution, calculated through the unit cost, will not fully cover all expenses.
It is for the beneficiary to ensure that all activities will take place as planned.
It is intended to cover any activity directly linked to the implementation of the project.
This amount will cover all kinds of activities of the work package, like: meetings, translations,
travel, intellectual work etc.
Therefore, for every work package and the activities related to it, you have to estimate the
number of staff days needed per category and country group of the partners. This means that
the partnership meetings and related travels cannot be included as such as an item in the
budget. While consortium meetings are welcome, we consider that the “learning mobility”
activities should be dedicated to the learners as such. The learning mobility activities should
support/complement the other activities of the Alliance and bring added value in the
realisation of the project's objectives. Consortium activities (meeting, conferences, etc…) are
considered as "Implementation support" based on the Unit cost system. The budget requested
for mobility cannot be used to finance costs for travels & subsistence (e.g. attendance costs,
partnership meetings).
€

Budget
Maximum EU contribution awarded for a 2-year Knowledge Alliance:
700 000 EUR
Maximum EU contribution awarded for a 3-year Knowledge
Alliance:
1 000 000 EUR

manager
01
teacher/trainer/
researcher
02
technician
03
administrative staff.
04
Staff categories

This staff category includes
legislators, senior officials
and managers (Staff
Category 1 of the ISCO-88
(COM)
This staff category
includes science,
health, teaching and
other professionals
(Staff Category 2 of the
ISCO-88 (COM))
This staff category
includes technicians
and associate
professionals (Staff
Category 3 of the
ISCO-88 (COM))
This staff category
includes office and
customer service clerks
(Staff Category 4 of the
ISCO-88 (COM))
Manager
Teacher/
Trainer/
Researcher
Technician
Administrative
staff

Permanent staff with
an employment
contract with one of
the beneficiaries
Temporary staff with
an employment
contract with one of
the beneficiaries
Interim staff recruited
through a specialised
external Agency,
Personnel working on
the basis of a contract
of employment
recognized by the
respective national
legislation or
equivalent
appointing act
Eligible staff

Contribution to unit costs
The budget of the project must be
drafted on the basis of the unit
cost system.
B2.1 per manager involved per day of
work on the project
.
B2.2 per researcher/ teacher/trainer
involved per day of work on the project
.
B2.3 per technician involved per day of
work on the project
.
B2.4 per administrative staff involved
per day of work on the project

Budget
Applicants will have to
justify the type and
volume of resources
needed in relation to the
implementation of the
proposed activities and
outputs. The outputs
should be substantial in
quality and quantity to
qualify for this type of
grant support.
The unit cost calculation for any activity and output is solely based on the
staff input

Budget
Applicants will have to
justify the type and
volume of resources
needed in relation to the
implementation of the
proposed activities and
outputs.
The outputs should be
substantial in quality and
quantity to qualify for this
type of grant support.
The unit cost calculation for any activity and output is solely based on the
staff input

Contribution to the travel costs of participants,
from their place of origin to the venue of the activity and return
For travel distances between 100 and 1999 KM: 275 EUR per participant
NB: applicants will have to justify that mobility activities are necessary to achieve
the objectives
For travel distances of 2000 KM or more: 360 EUR per participant
NB: applicants will have to justify that mobility activities are necessary to
achieve the objectives

Subsistence costs
Activities targeting staff up to the 14th day of activity: 100 EUR per day per
participant + between the 15 th and 60 th day of activity: 70 EUR per day per
participant results of the project
Activities targeting learners: up to the 14th day of activity: 55 EUR per day
per participant + between the 15 th and 60 th day of activity: 40 EUR per
day per participant

any act or omission relating to the use or presentation of false, incorrect or incomplete
statements or documents, which has as its effect the misappropriation or wrongful
retention of funds or assets from the Union budget, the non-disclosure of information in
violation of a specific obligation, with the same effect or the misapplication of such funds
or assets for purposes other than those for which they were originally granted.
Fraud
1
a violation of applicable laws or regulations or ethical standards of the
profession to which a person or entity belongs, or any wrongful conduct of a
person or entity which has an impact on its professional credibility where
such conduct denotes wrongful intent or gross negligence.
Gave professional misconduct
2
any infringement of a provision of Union law resulting
from an act or omission by a beneficiary, which has or
would have the effect of prejudicing the Union’s budget
Irregularity
3
Grant agreement terminology
to pay attention

Impact and dissemination
(maximum 20 points)
Quality of the project team and the
cooperation arrangements
(maximum 30 points)
Quality of the project design and
implementation (maximum 25 points)
AWARD
CRITERIA
Relevance of the proposal (maximum
25 points)

Applicants have to submit their grant
application at the latest by 26
February 2020 at 17:00 (Brussels
time) for projects starting on 1
November of the same year or 1
January of the following year.

Useful documents
• Call for proposals 2020 — EAC/A02/2019
• 2020 annual work programme for the implementation of Erasmus+ - C(2019) 5823
• Erasmus+ Programme Guide 2020
• Knowledge Alliances 2020 guide for applicants
• Knowledge Alliances 2020 FAQ
• Knowledge Alliances 2020 General conditions – Multi beneficiaries model
grant agreement
• Knowledge Alliances 2020 Special conditions – Multi beneficiaries model
grant agreement
• Europe 2020 strategy
• Strategic framework for European cooperation in education and training (ET 2020)
• European cooperation in the youth field (2010–2018)
• Renewed EU Youth Strategy 2019-2027
• EU Work Plan for Sport 2017-2020

@NicoletaSusanu
@EUfundingopportunities
europapromt@gmail.com
https://it.linkedin.com/in/nicoleta-susanu

If opportunity
doesn’t knock,
build a door.
Milton Berle
“
”EUrOPA PROMpT @nicoletasusanu

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