Materials originally for Business English course.

1. Presentation Skills
Business English

2. Introduction
• Effective oral presentation skills =
success!
• Presentation  not just mastery of
CONTENT
• Effective presentation
 Content
 Planning
 Delivery

3. Purposes of oral presentation
• Deliver information
• Persuade
• Entertain

4. Benefits of a good presentation
• Stress reduction
• Enhanced self-esteem
• Job acquisition
• Professional success
• Improved organizational images

5. How to reduce stress?
• Develop the skills of presentation
• Confidence of delivery

6. Effective Presentation
• Key success:
 Knowledge on the content
 Oral communication skills to deliver the
knowledge

7. Components of effective
presentation
• Introduction
• Body
• Close

8. Components (con’t)
• Introduction
 Three key parts:
o Attention getter
o The purpose
o Overview of the organizational plan

9. Components (con’t)
• Attention Getter
 Something that the audience can relate
 It should relate to the overall topic
 A rhetorical question, a humorous story

10. Components (con’t)
• The Purpose
 Tell them what you’re going to tell them

11. Components (con’t)
• Overview of the organizational plan
 Information on some key topics of the
presentation

12. Components (con’t)
• Body
 75% of the presentation time
 The Structure:
o Topic
o Purpose
o Central Theme (1)  like a thesis
statement
o Main Ideas (4 or 5)  like a topic
sentence
o Supporting Ideas  statistics, examples,
analogies, quotations

13. Components (con’t)
• Close
 Objective: To fix the central theme to the
audience’s mind
 Content:
o Summary
o Conclusions
o recommendations

14. Oral Presentation Skills
• Three Basic Phases:
 Planning and preparation
 Delivery
 Follow-up

15. Skills (con’t)
• Planning and Preparation
 Steps:
o Define your topic
o Research your topic
o Anticipate your listeners’ frame of reference
o Organize your presentation
 Other preparation
o Information about the facility
o Visual aids necessity?

16. Good Tips on Slides Formatting
• Size
 the distance from the projector
 Small amount of info per slide
 font size – at least 24 pt
 Only use the top ¾ or ⅔ of the visual
 Handouts font – 12 or preferably 14 and
above.

17. Good Tips on Slides Formatting
• Text colors
 background/foreground combinations?
 Do not use color to convey meaning –
visual difficulties
 Use high-contrast colors
 mid-tones do not show up well
 avoid bright red as it shimmers

18. Good Tips on Slides Formatting
• Backgrounds
 background/foreground combinations?
 dark rooms. – a dark background and
light text
 light rooms – a light background and
dark text
 the same background color throughout
the presentation.
 Avoid patterned backgrounds behind
text

19. Good Tips on Slides Formatting
• Text font
 Use bold to highlight rather than Italics
or underlining
 'sans serif' fonts
 mixed case

20. Good Tips on Slides Formatting
• Layout
 slide layout tools wherever possible
 6 bullet points are optimal, not too much
info
 bullets or numbers rather than continuous
prose.
 lines left justified with ragged right edge.
 wider spacing between sentences and
paragraphs.
 only one subject matter per slide

21. Good Tips on Slides Formatting
• Too much
 any large blocks of text on a handout
 keep your slides to bullet points or
simple sentences
 about 40 words per slide

22. Good Tips on Slides Formatting
• Diagrams
 provide a printed version.
 complex diagrams? color contrast
please!
 alternative text for images and
diagrams.

23. Good Tips on Slides Formatting
• Keep it simple
 Only use one or two
o text colors
o font styles
o animation or transition effects.
 Use sound effects sparingly and make
sure they are relevant.

24. Skills (con’t)
• Actual Delivery
• Tips for success:
 Project enthusiasm
 Effective eye contact
 Effective visual aids
 Effective question handling
 Get feedback

25. Skills (con’t)
• Project enthusiasm
 Important!
o Contagious
o Get and maintain audience attention
o Relieve your stress

26. Skills (con’t)
• Effective Eye Contact
 Good image of communication
 Techniques:
o Notes are notes, not speech text
o NO: one spot at the back, ceiling and out
the window
o Look at the individuals randomly

27. Skills (con’t)
• Effective Visual Aids
 Dos and Don’ts
o Visible visual aids
o Fitness of visual aids with presentation
o Time to read
o Explain each visual aid
o Talk to the audience, not to the visual aids
o emphasize!
o Don’t block visual aids

28. Skills (con’t)
• Effective Question Handling
 There will be questions!
 Anticipate and prepare
 Don’t know the answer? Say you don’t
 Give time for questions
 Understand the question

29. Skills (con’t)
• Get feedback
 Sensitive to non-verbal cues
 Vary your presentation to match audience
interests
o Content
o Depth of analysis
o Organization
o Humor

30. Skills (con’t)
• Follow-up
 Questions to ask:
o Did you accomplish the purpose?
o What lacks?
o What ways and means to improve?
 Evaluation
o Checklist on p. 84-85

31. Questions?
• Please ask…