grants accounting

1. Award Distributions

2. Objectives
– Describe the optional setup and use of award
distributions
– Define funding patterns
– Explain the implementation options related to
award distributions

3. Agenda
– Overview of award distributions
– Defining funding patterns
– Implementation options
– Transaction import and funds checking

4. Award Distributions Overview
Federal Dept. of
Transportation
Award
Matching Funds
State Dept. of
Transportation
Main Street Renovation
Project
Example of three awards funding a single project.

5. Funding Patterns
Cost Distribution
Rules
………………
…………………
……………..
……………
…………..
You can use the funding pattern window to set up cost
distribution rules for sponsored projects and top tasks.

6. Implementation Options
Enable Automatic Distribution
Yes GMS: Default Distribution Award in
Transaction Entry
Selecting the Enable Automatic Distribution check box activates the award
distribution feature and the setting the profile option to ‘Yes’ populates the
default Distribution Award Number

7. Award Distributions with Transaction
Import
Transaction
Interface Table
Import
Transactions
Importing Transactions: Interface Tables
– GMS_TRANSACTION_INTERFACE_ALL
– FUNDING_PATTERN_ID
– AWARD_ID
Interface Tables
The first four characters of any outside interface transaction source
created or modified must be GMSA.

8. Award Distributions Fund Checking
GMS: Check Funds
for Award Distribution
Enabling the profile option helps in funds checking the award distributions
Yes
Award Distribution

9. Profile Options
GMS: Check Funds for Award Distributions
GMS: Default Distribution Award in
Transaction Entry
Profile options associated with award distributions

10. Summary
– Describe the optional setup and use of award
distributions
– Define funding patterns
– Explain the implementation options related to
award distributions