On National Teacher Day, meet the 2024-25 Kenan Fellows
Backup and Disaster Recovery
1.
2. Backups:
o Would you suffer financial hardships if you experienced a
loss of data?
o Is your data secure?
o What data lies on your computers that would be difficult, if
not impossible, to recreate in the case of loss or damage?
o Are you currently backing up your critical data?
4. No one backup solution is the right one
for everyone. Different amounts of
data, sensitivity of the data,
criticality, ease of access, all must be
considered when strategizing a backup
plan.
SOHO Systems will prepare a
customized backup solution proposal
after analyzing the systems and type,
location and amount of data unique to
your environment.
5. SOHO Systems will install and setup a cloud
backup solution:
• Create your online storage account
• Install and configure the SOHO Remote Backup
client software on laptop and desktop PC’s
• Configure file types, locations and priority
to be backed up
Ongoing support includes:
• Monitoring backup storage usage and alerting
• Telephone and remote access for backup
troubleshooting
• On-site support @ $120/hr
7. Local Backups
• Drag and drop copies
• Backup utilities
included with
storage devices
8. Backup: Files and folders
are compressed and placed in
proprietary formatted files
Copy: Duplicate of a file
9. Image Backups
• Acronis True Image
• Norton Ghost
• Windows Backup and
Restore
10. Image backups create essentially a
mirror image copy of your computer,
from the boot files, operating system
(Windows), programs (Office Word, Excel
etc.) to all the data located on your PC’s
hard drive.
Image backups protect you from
hardware failures and severe data
corruption from viruses or other
malware. With an optional “restore to
dissimilar hardware” add-on an image
backup can protect you from loss from
theft, fire etc. by enabling a full restore
11. Backups
Full, Incremental and
Differential Backups
• Full backup is everything you have
selected to back up
• Incremental is everything that has
changed since the ;last backup
• Differential is everything that has
changed since the last full backup
12. Full Image Backups
Installation and setup includes:
• Installation of Acronis True Image software
on each PC
• License registration
• Configure and run initial full image backup on
each PC
• Setup scheduled differential backups to occur
at intervals to be determined
Ongoing support includes:
• 1 year telephone and remote access for image
backup troubleshooting
• On-site support @ $120/hr
13. Online Cloud Backups
combined with Local Image
Backups provide your best
defense against catastrophic
data loss and prolonged
recovery time in the event of
disaster!
14. A disaster recovery backup plan from SOHO
Systems includes both a cloud based backup
solution for daily/continuous data file backup
and a local full image backup.
This approach provides an easy method of
recovering lost, damaged or accidental deletion
of your data as well as a rapid and up to date
restoration of your computer system in the
event of catastrophic loss
Don’t be this guy!
15.
16. Computer Backups presented by SOHO Systems
Protecting your data; Local and remote backups of your computer data
Copy of files; docs, spreadsheets, financials, pics, music, etc
Local backups on usb removable storage, network attached storage, server shares, CD/DVD,
tape
Manual copy of files to near storage (drag and drop)
Use of specialized backup apps
Windows built in backup apps
XP “NTBackup” (typically not included with XP Home version)
Vista, 7, 8 “Backup and Restore”
Mac built in backup apps
Time Machine (OS X 10.5 or greater)
3 rd party apps
Many included with backup storage devices
Freeware
Low cost backup apps (~$50)
Acronis True Image
Norton Ghost
NovaBackup
Chronosync (Mac)
17. Cloud storage
Free with Google apps, MS Skydrive, iCloud…
May require manually uploading files for backup and sharing
Limited space allocated, more available for a fee
Other free cloud storage options
Mozy, SugarSync, Dropbox, SOHO Remote…
Automatic scheduled backups/syncs, continuous syncs
Limited free space
Fee based cloud storage
Carbonite, Mozy, SugarSync, Dropbox, SOHO Remote…
Pay per GB/month, typically around $0.50/GB
Different licensing models
Per PC per GB
Multiple PC’s share allocated space
Some charge an additional device lic fee ~ $5.00/month
Multiple revisions
Secure transmissions and storage
HIPAA, SOX, MA CMR 17 compliance
18. Planning for the inevitable: catastrophic loss or damage
Hard drive crash
Data corruption due to malware, power surge hardware failure, etc.
Two tiered approach to computer backups
Implement both local and remote (cloud) backups
Backup key data daily or continuously to cloud drive
Documents folder
Financial data files
Outlook data files
Backup weekly or monthly to local storage utilizing system image backup
Backs up entire computer
Full backup
Incremental backups
Differential backups
Fast system recovery after repair/replace of damaged components (bare metal
restore)
Rotate external hard drives (backup device) to keep a copy offsite.
a. Some imaging software can even restore to dissimilar hardware
Contact Mike Hertz at SOHO Systems for all your IT Services needs
mah@soho-consulting.net
781-261-3173 or 617-823-7850
Hinweis der Redaktion
BackupsWhat programs and data exists on your computer systems that you cannot live without?What data lies on your computers that would be difficult, if not impossible, to recreate in the case of loss or damage?Do you backup or make copies of your data?
Backing up protects you from data loss. Loss commonly occurs from hardware failure, malware infections and electrical surges. Under these circumstances a local backup of your data can quickly have you back running. What happens if you experience fire, theft or other catastrophic loss including your onsite backups? This is why a good backup strategy includes offsite backups. This is why tape backups should include multiple sets rotated offsite, why 2 or more external hard drives can be rotated offsite and why CD/DVD backups should be taken with you and not thrown in the desk drawer next to the computer.Some things to consider when transporting and storing backups offsite are:Environment; don’t store backup media in your car or other locations where extreme temperatures, moisture, magnetic fields, sunlight etc. can damage the media.Security; if your data contains personal, financial, health or other sensitive information about clients, vendors, employees etc. you must comply with the laws. Data must be encrypted, secure and you must have a written security policy.Anyone that does not have a security plan and a written policy in place should contact their attorney and/or IT specialist to help you develop and implement one in order to comply with 201 CMR 17.00.Old, obsolete and unused data media should be destroyed or securely erased before disposal or recycling. Shred CD/DVD’s, erase tapes and physically destroy or reformat old hard drives to Dept. of Defense specifications.DoD specs call for a number of passes over a hard drive while writing a different pattern of 1’s and 0’s on each pass“The Cloud”Online Offsite Backups: Several options are available to small business and home users for backing up or storing data in “the cloud”.
Centralize your data for ease of backup. Consider a “file server”. Al users store their data on the file server and the file server backs up all user data nightly.
You have implemented a backup plan to save copies of your important data. A few occasions have occurred where you’ve lost, deleted or damaged a document or file and have easily restored a copy from you backups.Last night a fire occurred in your building and this morning your computers are nothing but a smoldering heap of plastic, silicon and copper. We can purchase new computers and the application software. Get you installed in your new or temporary office and restore your data files from your offsite backups, have you back operational in a week or two…
Backup programs create one or more files that contain compressed copies of your backed up files. The backed up files and folders can be restored with the program used to back them up. Backup programs can typically use different types of media for storage.
Image backups are designed to fully restore a PC or server from “bare metal”, even to dissimilar hardware.
Image backups are designed to fully restore a PC or server from “bare metal”, even to dissimilar hardware.
Backing up protects you from data loss. Loss commonly occurs from hardware failure, malware infections and electrical surges. Under these circumstances a local backup of your data can quickly have you back running. What happens if you experience fire, theft or other catastrophic loss including your onsite backups? This is why a good backup strategy includes offsite backups. This is why tape backups should include multiple sets rotated offsite, why 2 or more external hard drives can be rotated offsite and why CD/DVD backups should be taken with you and not thrown in the desk drawer next to the computer.Some things to consider when transporting and storing backups offsite are:Environment; don’t store backup media in your car or other locations where extreme temperatures, moisture, magnetic fields, sunlight etc. can damage the media.Security; if your data contains personal, financial, health or other sensitive information about clients, vendors, employees etc. you must comply with the laws. Data must be encrypted, secure and you must have a written security policy.Anyone that does not have a security plan and a written policy in place should contact their attorney and/or IT specialist to help you develop and implement one in order to comply with 201 CMR 17.00.Old, obsolete and unused data media should be destroyed or securely erased before disposal or recycling. Shred CD/DVD’s, erase tapes and physically destroy or reformat old hard drives to Dept. of Defense specifications.DoD specs call for a number of passes over a hard drive while writing a different pattern of 1’s and 0’s on each pass“The Cloud”Online Offsite Backups: Several options are available to small business and home users for backing up or storing data in “the cloud”.