1. Project Managers
use Process Groups to coordinate the effective flow of a project
from its start to its close using ITTOs & Knowledge Areas.
in collaboration with the project team are ALWAYS responsible for
planning & developing a successful Project Management Process
actively manages each of these interactions to meet the Sponsor,
Customer & Stakeholder requirements
Project Management Processes
Chapter 3
2. PROCESS
“is a set of interrelated actions & activities performed to create a specific product, service or
result.”
Project Management has 47 processes
PROCESS GROUPS
organize the process functions by their Actions
are the project activities broken down into 5 steps
KNOWLEDGE AREAS
organizes the process functions by their Subject Matter
are the process elements broken down into 10 areas
ARE NOT LINEAR !!!
ITTOs
“each process is linked & characterized by its INPUTS, TOOLS, TECHNIQUES & OUTPUTS.”
Inputs – information used in the project ex. EEF, OPAs, Charter, etc
Outputs – documents, deliverables, decisions
Tools &Techniques – used to do the work ex. Meetings, Expert, Audits
Project Management Processes
Chapter 3
3. PHASES
“a set of processes that are ITERATED several times to achieve the required
outcome.”
each Phase of the project goes thru all of the 5 Process Groups
Sequential Relationship
Phases of the project that happen one after another
Teams work together on each phase
Overlapping Relationship
Phases of the project deliver results independently
Teams work on different parts of the project
Complicated to manage due to increased risk & rework
Project Management Processes
Chapter 3
6. INITIATING Process Group
Develop the Project Charter
Project Manager is Authorized
Business Case
High level planning – Rough Order of Magnitude estimating
Initial financial resources are committed
Scope is conceptualize – Progressive Elaboration
Identify Stakeholders
Stakeholder Register - List of Internal & External influences
Identify their expectations
Project Management Processes
Chapter 3
7. PLANNING Process Group
“… 24 processes used in the strategy to develop a course of action or path to
successfully complete the project or phase. A well managed plan saves
resources, time & money and gets the Stakeholder’s buy-in & engagement.”
Iterative – each planning process may use the results of the previous process that
may affect or change the plan
Project Management Plan
Is an Output that guides the Execution & Control of the project
Project Documents
Are Outputs detailing each of the Knowledge Areas
Project Management Processes
Chapter 3
8. EXECUTING Process Group
“… 8 processes performed to complete the project work defined in
the Project Management Plan to meet the project objectives.”
PM coordinates People & Resources to Do the work
Communicates with Stakeholders to manage their expectations
Proactive analysis of baselines, changes in resource availability,
productivity, expected durations, budgets, etc
Change requests approvals resulting in Project Doc updates
Deliverables
Changes Requests
Project Management Processes
Chapter 3
9. MONITORING & CONTROLLING Process Group
“… 11 processes required to track & review the progress & performance
of the project. ”
Key benefit is that project performance is measured & analyzed at
regular intervals to identify variances from the project management plan
Identifies any areas in which changes to the plan are required
Recommending corrective or preventive action in anticipating problems
Approved Change Requests
Project Management Processes
Chapter 3
10. CLOSING Process Group
“… 2 processes performed to formally complete the project or contract obligations.”
Obtain acceptance by the Customer or Sponsor to formally Close
Conduct post-project review
Document Lessons Learned & update OPAs
Archive project docs as historical data
Close out procurement activities to terminate agreements
Perform team members’ assessments & release project resources
Close Project
Close Procurements
Celebrate Your Success!!!
Project Management Processes
Chapter 3
14. KNOWLEDGE AREAS
Organizes functions by Subject Matter
“…a complete set of activities that make up a
project area of specialization”
“…provide a detailed description of the ITTOs”
10 areas further decomposed into 47 processes
Integrated among the 5 Process Groups
Is NOT Linear
Project Management Processes
Chapter 3
16. CAPM Exam Prep
Quiz 1
• Review of Project Framework, Processes & Integration Management
• Review 5 Process Groups & 10 Knowledge Areas
• Identify each of the Processes by their Process Group
Hinweis der Redaktion
Processes are either: Operational Process & a Project Management Process
Processes are either: Operational Process & a Project Management Process
Formally starts a New project or Phase, PM named early so he/she assists in Proj. Charter / High-level planning estimating to see if the proj can be dlvrd by the time & wi/budget that’s requested… basically does the project have a chance to be successful b4 $ & resources are committed?
Formally starts a New project or Phase, PM named early so he/she assists in Proj. Charter / High-level planning estimating to see if the proj can be dlvrd by the time & wi/budget that’s requested… basically does the project have a chance to be successful b4 $ & resources are committed?
This is where the PM walks thru the project & gets organized BEFORE actual work begins
Formally starts a New project or Phase, PM named early so he/she assists in Proj. Charter / High-level planning estimating to see if the proj can be dlvrd by the time & wi/budget that’s requested… basically does the project have a chance to be successful b4 $ & resources are committed?
Organizes functions by Action
Int: coordinating all of the work so that it happens correctly
Int: coordinating all of the work so that it happens correctly
Formally starts a New project or Phase, PM named early so he/she assists in Proj. Charter / High-level planning estimating to see if the proj can be dlvrd by the time & wi/budget that’s requested… basically does the project have a chance to be successful b4 $ & resources are committed?