This document describes the features and modules of ClinicopediaTM HIMS, a smart hospital information management system. It includes care modules for patient administration, doctors, nursing, ward management, operation theatre management, and laboratory. Supporting modules cover additional hospital departments like blood bank, pharmacy, billing etc. The system allows for electronic health records, test results, prescriptions, appointments, billing and more through a mobile and web platform that is HIPAA and HL7 compliant.

1.
ClinicopediaTM HIMS
“Manage Healthcare with Precision”
Smart
Hospital
Informa0on
Management
Ecosystem
Mobile
and
Web
HIPAA
&
HL7
Compliant

2. Care
Modules
1. Pa0ent
administra0on
2. Doctors
3. Nursing
4. Ward
5. Opera0on
Theatre
Management
6. Laboratory
7. Radiology
Informa0on
System
8. Analy0cs
Management

3. Suppor0ng
Modules
1. Blood
Bank
2. Physiotherapy
3. Diet
4. Dialysis
5. Biomedical
Waste
Management
6. Central
Sterile
Supply
Department(CSSD)
7. House
Keeping
8. Billing
9. Preven0ve
Maintenance
of
Medical
Equipment
10. Pharmacy
11. Purchase
12.
General
Stores

4. Enterprise
Enabling
Modules
1. Fixed
Assets
2. Finance
3. HR

5. – Pa$ent
Admissions
–OP
and
IP
– Appointment
management
– Appointment
Queue
management
– Electronic
Health
records
from
Labs
,
Radiology
– Discharge
Summary
archive
– Mobile
App
with
Pa$ent
interface
– Update
Personal
Health
Records
– Unique
Pa$ent
ID
or
MRN
1)
Pa0ent
administra0on
• Pa$ent
Share
Health
Records
to
various
Healthcare
facili$es
across
ecosystem
in
secure
HIPAA
Compliant
plaorm
• Instant
messenger
chat
with
Doctors,
Nurses,
Lab,
Physiotherapists
• Send
Pa0ent
Reported
Outcomes
(PROs)
to
clinicians
• Pill
reminders
• Consulta$on
visit
reminders
• In-­‐app
Video
Consulta0ons
• Pa0ent
Refer
Pa0ents
to
Hospital
Care
Modules
• Second
Medical
Opinion
• Medical
Tourist
Pa$ent

6. – Doctor
Profile
– Appointment
management
– Prescrip0on
management
– Tele
Consulta0ons
management
– Doctor
Fee
Management
Care
Modules
2)
Doctors
• Hospital
Share
of
Fee
• Cash
amount
and
Credit
amount
• Pa$ent
Reported
Outcomes
(PRO)
• Doctor
Refer
pa$ent
to
other
Doctor
(D2D)
• Second
Medical
Opinion
• Medical
Camp
Management
Bluetooth,Wi-­‐Fi
enabled
Digital
medical
devices
Data
inflow
management
for
Remote
clinical
monitoring

7. • Maintaining
Duty
roster
• Ordering
inves$ga$ons
• Managing
lab
orders
• Admission
and
nursing
assessments
• Nursing
notes
• Drug
administra0on
• Recording
post
discharge
details
• Preparing
case
management
reports
• Enabling
room
transfers
• Preparing
pa0ents
for
Procedures
like
OT,
Biopsy
etc
• Inden$ng
medicines
from
pharmacy
Care
Modules
3)Nursing

8. • Medicine
requisi0on
request
by
indent
• Medicine
requisi$on
receive
op$on
by
indent
• Medica$on
with
color
coding
of
normal/IV/an0bio0c
• Pa$ent
medicine
requisi$on
management
• Doctor
visit
and
notes
entry
op$on
• Measuring
BP,
CVP,
respiratory,
heart
rate,
temperature
and
Spo2
op$on
• Intake
and
oucake
recording
op$on
• Diabe0c
chart
• Diet
plan
• Different
type
notes
recording
op$on
• Equipment
recording
op$on
• Oxygen
recording
op$on
• Procedure
treatment
recording
op$on
• Effec$ve
and
progress
Report
entry
op$on
• Pa$ent
history
printout
Nursing

9. 4)
Ward
• Ward
wise
permission
to
nurse
• Quick
view
of
occupied
and
vacant
bed
as
a
whole
and
ward
wise
• Color
Coded
Room
Availability
Map
• Bed
lock
/
unlock
op0on
by
user
• Automa0c
bed
lock
op0on
when
pa$ent
discharge
with
configura$on
• Nursing
occupancy
with
advance
view
and
filter
• Transfer
the
pa0ent
with
special
Note
for
other
ward
• Discharge
in0ma0on
op$on
to
billing
• Category
wise
pa$ent
color
coding
• Quick
view
of
ward
occupied
pa$ent
• OT
schedule
op$on
• Laboratory
test
request
crea$on
• Radiology
test
request
crea$on
• Op$on
to
view
the
lab
and
all
inves0ga0on
result
for
a
pa$ent
• Graphical
representa0on
of
pathology
lab
test
result
• Discharge
summary
with
all
test
performed
and
medicine
• Diet
request
op0on
• Cradle
op0on
for
new
born
baby
with
mother
bed

10. • Consent
form
• PAC
request
• PAC
report
• OT
list
prepara$on
• Wheeled
In
$me/
Wheeled
out
$me
• Anesthesia
record
• Surgeon
Notes
• Sterilisa$on
Schedules
,checks,audits
• Wifi
,Bluetooth
based
interface
with
monitoring
devices
• Alerts
of
abnormal
readings
• Inventory
and
Stock
management
of
OT
• OT
Consumables
pos$ng
5)
Opera0on
Theatre
Management

11. • Check
List
before/Aeer
opera0on
– right
pa$ent,
the
right
site
for
the
opera$on,
right
resources
– minimum
expected
steps
in
complex
surgical
processes
• Intraopera0ve
Pa0ent
Monitoring
U0lity
• Vital
Monitoring
:
BP,
Temperature,
Pulse
etc.
• Intake
Monitoring:
Pa$ent
intake
details
like
blood
transfused,
drug
etc
given
•
during
the
opera$on
• Oucake
Monitoring:
Pa$ent
ouZake
details
like
blood
loss,
drainage
etc
during
the
opera$on
• Dossier
Inventory
DSS
• Surgeon
Notes

12. Care
Modules
6.
Laboratory
• Lab
sample
tracking
• Billing
tracking
• Lab
report
upload
• Alert
Clinician
with
trigger
values
• Refer
to
other
Labs
in
Clinicopedia
ecosystem
• Lab
reagent
inventory
management
• Lab
instruments
inventory
management

13.
7)
Radiology
Informa$on
System
• Radiology
Order
acceptance
and
billing
• Integrated
to
OP
Billing
and
IP
Billing
modules
• Tracks
the
inves0ga0on
status
• Records
reports
• Integra$on
of
digital
images
• Remote
access
on
Web
and
Mobile
by
Radiologists,
Clinicians
• Reports
and
radiology
images
viewed
in
Electronic
Medical
Record
• Store
and
distribute
pa$ent
radiological
data
and
imagery
• X-­‐ray,
Ultrasound,
CT
Scan,MRI
,PET
Scan
• Track
the
pa$ents
• Schedule,
result
repor$ng
• Image
tracking

14. • Reports
and
radiology
images
stored
in
Pa0ent
Medical
Records
• Radiologists
e-­‐signature
on
reports
• Integrated
Picture
Archiving
and
Communica0on
System
• Mobile
and
Desktop
DICOM
Image
viewer
• AZach
images
and
radiology
reports
to
the
pa$ent's
medical
records
• Simultaneous
viewing
of
both

15. • Reports
on
Hourly,Daily,
Monthly
Basis
• Daily
Pending
Collec$on
Report
• Monthly
Expenses
Report
• Cost
–Effec$veness
report
• Cost
Audit
• Ar0ficial
intelligence
and
Machine
Learning
• Predic0ve
Health
Analy$cs
• Personalised
Medicine
Data
Points
• Search
and
Market
to
Pa$ents
eligible
to
receive
Value
Added
Services
like
Home
Care,Drug
delivery
and
Sample
pick
up
at
Home
.
• Popula0on
Studies
• Academic
research
paper
data
for
Retrospec0ve
studies
• Target
popula0on
analysis
for
Chronic
Disease
Management
8)
Analy0cs
Management

16. • Sta$s$cs
on
IP,
OP,
Emergency
pa0ents.
• Monitor
Occupancy
Ra0os.
• Performance
Analysis
of
various
departments
in
the
hospital.
• Sta$s$cs
of
Surgery,
Discharges,
Birth
and
Death.
• Sta$s$cs
on
Lab,
Radiology,
Cardiology,
and
Pharmacy.
• Generate
reports
on
Employee
and
Doctor
performance.
• Monitor
Income
generated

17. • List
of
Pa$ents
Registered
OPD/
IPD
daily,
across
date
range,
Monthly
• List
of
Pa$ents
consul$ng
Doctor
wise
•
Inves$ga$ons
Report
-­‐List
of
Tests
Carried
out
Daily,
across
date
range
• List
of
Emergency
cases
Treated
in
Casualty
–
Monthly
or
across
date
range
• Incidence
of
diseases-­‐
ICD
coded,
Age
wise
• Department
wise/
Unit
wise
Billing
Report
• Consolidated
Hospital
incomes
from
various
Departments/
Unit
Report
• Inquiry
on
Billing
rates
for
various
Services
• Purchases
&
Return
Statement
• Stock
Statement
• Material
Requisi0ons
• Material
Issues
Report
• Most
popular
and
profitable
procedures
report
• Top
referring
physicians
report
• Outstanding
accounts
receivable
report

18. Suppor0ng
Modules
• Donor
Registra$on
• Donor/Receiver
informa$on
matching
• Recording
blood
test
results
• Blood
orders
• Blood/Component
Stock
management
• Monitoring
expiry
date
of
Blood
with
alerts
• Tes0ng
and
cross
matching
of
blood
units
• Recording
transfusion
• Blood
retuns
• Blood
Bank
inventory
management
1)
Blood
Bank

19. 2)
Physiotherapy
• Upload
digital
files
of
hand-­‐wriZen
notes
• Integrated
exercise
flow
sheets
for
exercise
rou$nes
• Create
treatment
protocols
for
standardized
care
• Flexible
char$ng
styles
• Outcome
measurement
tools
• Pa$ent
Referral
management
with
Clinicians
• Progress
note
reminders

20. • For
each
day,
based
on
the
bed
occupancy
and
the
type
of
meal
scheduled,
a
list
of
items
to
be
prepared
will
be
generated
to
be
handed
over
to
the
hospital
kitchen
• Create
Food
Item
Groups
and
Food
items
available
in
Hospital
Kitchen
• Calorie
count
and
Nutri$onal
informa$on
on
all
food
items
• Capture
recipes
that
are
made
up
of
food
items
• Steps
of
prepara0on
of
recipes
• Create
Meal
plan
for
kitchen
by
the
die$cian
in
the
system
for
breakfast,
lunch
and
dinner
customized
to
every
pa0ent
• Generate
Invoice,
Order
to
Kitchen
according
to
Meal
Plan
3)
Diet
and
Nutri0on
Management

21. • Pa$ent
registra$on
for
dialysis
workflow
as
an
out-­‐pa$ent
procedure
• Pre-­‐dialysis
vitals
and
related
clinical
details
capture
• Consulta$ons,
inves$ga$ons,
observa$ons,
treatments,
medical
records,
lab
results,
diagnosis
and
follow
up
plans
• Billing
and
Claims
• Inventory
,Asset
MIS
• Mul0ple
dialysis
monitoring
cycles
capture
on
a
case-­‐by-­‐
case
basis
• Onflow
pa0ent
monitoring
and
related
clinical
details
capture
4)
Dialysis

22. • Catogerisa0on
of
waste
into
different
types
• Track
genera0on
of
waste
• Schedule
and
Iden0fy
the
collec$on
of
Wastes
• Track
and
record
transporta$on
of
waste
• Acknowledge
the
safe
dosposal
of
Waste
• Radioac0ve
waste
disposal
• Color
code
different
types
of
waste
5)
Biomedical
Waste
Management.

23. • Ability
to
define
CSSD
Packages
with
set
items.
• Track
Batches
and
Lots
of
stock
by
expiry
dates.
• Track
sterile
stock
and
non
sterile
stock.
• Define
Store
and
Sub
Stores.
• Control
stock
movement
between
stores.
• Generate
reports
to
analyze
Steriliza0on
0me,
Stock
movement
and
Usage.
• Monitor
reusable
Linen
and
Instruments
in
a
hospital.
• Improve
Revenue
by
maximizing
throughput
and
stock
u0liza0on.
6)
Central
Sterile
Supply
Department(CSSD)

24. 7)
House
Keeping
Schedule
of
various
housekeeping
tasks
in
all
areas
of
the
hospital
including
wards,
outpa$ent
department,
opera$on
theatre
etc
• Genera$on
of
housekeeping
checklist
• Alloca0on
of
housekeeping
tasks
to
individuals
• Pa$ent
room
prepara$on,
sweeping/mopping
floors,
dus$ng
furniture,
cleaning
fixtures/
walls
/
windows
/
ceilings
/
bathrooms,
• Recording
of
the
comple0on
of
the
housekeeping
tasks
• Tracking
and
repor0ng
of
ac$vi$es
that
are
pending
Maintain
the
Employee
Roster
customizable
work
check
list
for
each
and
every
employee
of
housekeeping
department

25. 8)
Billing
– OP
-­‐
Cash
Billing
– IP
–
Cash
Billing
– IP
–
Insurance
Billing
– TPA
&
Aarogyasri
details
of
the
pa$ent
– Each
pa$ent
is
iden$fied
with
a
tariff
code
based
on
payment
class
(direct
payment/insurance/company)
• Maintain
corporate,
TPA,
Services
pricing
data
(Easy
Upload
&
Modifica$on
)
• Secure
access
for
authorized
users
to
edit
pa$ent
&
billing
details.
• Billing
for
na$onal
health
insurance
systems
• Setup
charges
for
various
services
based
on
tariff
code.
Generate
invoices/lecers
as
required
to
no0fy/pursue
receivables

26. 9
.Preven0ve
Maintenance
of
Medical
Equipment
• Maintains
list
of
Equipment
• Details
Of
Manufacturer
• Details
of
Insurance
• Details
of
Installa$on
• Warranty
Informa$on
• Repairs
• Equipment
Repair
Request
• Job
Order
Form
• Entry
of
details
of
repairs,
including
cost
• Planned
and
Unplanned
maintenance:
Planned
Preven$ve
Maintenance
Schedule
• Issues
to
Department
&
Returns
• AMC
Par$culars
–
fresh,
renewals,
failures
and
ac$on
taken
• Spares
price
list
• Vendors
and
Service
Providers
list

27. 10)
Pharmacy
• Product
Master
–
45000
Brand
list,
Company,MRP,
Formula$on
of
1500
Generic
Drugs
• Drug
discount
management
• Online
Drug
store
management
• Home
Drug
delivery
Logis$cs
management
• Expiry
List
• ReOrder
level
• Product
Flow
Analysis
• Sales
Return
• Purchase
Return
• Sales
report
(Tax,
Bill,
Product,
Sales
return)
• Scheduled
Register
• Product
Import

28. • Management
of
procurement
and
inventory
of
– Drugs
– medical
and
surgical
supplies
– laboratory
items
– General
supplies
• Record
receipts,
requisi$ons,
issues,
returns,
transfers
and
adjustments
• Maintain
re-­‐order
levels
• Entry
of
Supplier
Quota0ons
• Entry
of
Supplier
invoices
against
purchase
orders
• Genera$on
of
Purchase
Orders
with
delivery
date
from
purchase
requisi$ons
• Supports
Direct
purchases
• Receipt
of
Material
(Direct/
Indirect)
• Material
Received
Note
• Reports
:
• Consump$on
• Movement
analysis
• Vendor
Performance
and
Cos$ng
11.
Purchase
• Automa$c
genera$on
of
requisi$ons
• Issues
to
various
departments
in
the
hospital
like
pharmacies
/
counters
/
pa$ents.
• Receipts
of
indents
from
various
departments

29. • Ini$al
stock
template
• User
mapping
–
Users
are
mapped
according
to
their
special
roles
and
groups
permigng
limited
and
specific
and
safe
access
to
informa$on.
• Comprehensive
product,
Inventory
and
store
management
• Mul0-­‐Level
hierarchical
inventory
management
system
• Templates
for
purchase
orders
and
product
requisi0ons
that
facilitate
purchasing
new
products
for
a
store
and
also
smooth
transi$on
of
products
from
one
store
to
another.
• Vendor
linked
consignment
store
management
• High
cost
items
can
be
ordered,
stored
and
used
for
pa$ent
care
without
the
Hospital
in
reality
having
to
pay
and
hold
stock.
• Templates
for
Indents
and
issues
for
pa$ent
use
• MIS
Reports
such
as
Inventory,
Indent
and
Stock
Carrying
Reports
12)
General
Stores

30. Enterprise
Enabling
Modules
1) Fixed
Assets
•
Records
and
track
all
types
of
physical
assets
and
components.
• Tracks
the
current
custodians
of
physical
assets
&
Loca0on
of
those
assets.
• Records
Equipment
maintenance
and
repair
history.
• Details
Annual
Maintenance
contracts
of
the
assets.
• Provides
Alerts
on
Insurance
payments
and
Maintenance.
• Appor$on
cost
accurately
to
cost
centers
and
departments.
• Encourages
purchasing
to
be
made
based
on
up
to
date
informa$on

31. 2)
Finance
•
Comprehensive
General
Accoun$ng
with
General
Ledger
(GL),
Accounts
Receivable
(AR),
and
Accounts
Payable
(AP)
• Creates
a
Trial
Balance
for
the
ins$tu$on.
• Track
Profit
&
Loss
Account.
• Monitor
the
Balance
Sheet.
• Understand
the
use
of
funds
in
ins$tu$on.
• Monitor
the
use
of
Capital
and
Equipment.

32. 3)
HR
Management
• With
Knowledge
and
skills
analysis,
Employee
Personal
Informa$on
• Recrui$ng
&
Applicant
tracking
• Calculate
Staffing
needs
• CV
Resume
Database
management
• Performance
evalua$on
• Manage
Employee
Transfers/
Promo0ons
/
Demo0ons
/
Salary
revisions
• Creates
Comprehensive
Duty
Rosters.
• Time
tracking
&
AZendance
management
• Mul0-­‐level
leave
approval
and
authoriza$on
• Control
panels
to
encompass
various
categories
of
company
standards
• Learning
management
-­‐
Knowledge
Warehouse
• Monitor
Career
Development
Training
needs
• Training
Details
&
Induc$on
• Payroll
management
• PF,ESI,Labour
Law
and
Tax
Calcula0on
/
Insurance
and
Loan
Details
• Employee
interface
and
Portal
with
Community
Chagng
and
Discussion
Forum

33. • Maintenance
of
employee
bio-­‐data
:
name,
address,
age,
sex,
qualifica$ons
(academic
and
professional),
license
registra$on
numbers
if
applicable,
experience,
post
held,
employment
history
• Leave
records
:
nature
of
leave,
dura$on
• Support
an
appraisal
and
evalua0on
system
that
is
flexible
and
is
defined
by
with
$me
recording
machines
or
other
methods
of
recording
aZendance
at
work
• Absentee
Percentage
and
report
genera$on
• Holidays
&
Leave
informa$on
• Setup
fixed
and
variable
allowances
and
deduc0ons
each
grade
• Setup
salary
for
each
employee
based
on
grade
• Genera$on
of
Payroll
based
on
days
worked
for
each
employee,
calcula$on
of
OT
&
Night
Duty
allowance
Pay
slips

34. ClinicopediaTM HIMS
“Manage Healthcare with Precision”