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GENERAL LEDGER ACCOUNTING
Creation of GL master
Step: Creation of Equity share capital account
Check up the list of account groups and identify account group under which we have
To create this GL master and choose the GL account number â T code. OBD4
Path: accounting â financial accounting â general ledger â master records â
Individual processing - centrally â T CODE â FS00
GL Account Number = 100000
Company code =
Go to Menu, G/L Account, Create
Account group = Share Capital
O P&L statement account
O Balance sheet account (Select, as is a balance sheet)
Short text = Capital A/c
Long text = Share Capital Account
Go to Control data tab,
Account Currency = INR
O only balances in local currency (select)
O line item display (select)
Sort key = 001
Go to create/bank/interest tab
Field status group = G001 click on âsaveâ
Step: Creation of cash account
Check up the list of account groups and identify account group under which we have
to create this GL master and choose the GL account number â T.CODE OBD4
Path: accounting â financial accounting â general ledger â master records -
Individual processing - centrally â T. code.FS00
GL Account Number = 200100
Company code =
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Go to Menu G/L Account, Create
Account group = Current Asset,
O P&L statement account
O Balance sheet account (select)
Short text = Cash
Long text = Cash A/c
Go to control data tab,
Account currency = INR
O only balances in local currency (select)
O line item display (select)
Sort key =
Go to create/bank/interest tab
Field status group = G005
Additional selections:
O Relevant to cash flow :- (select) it is to be selected only for cash & bank
accounts. With the help of this indicator the system will identify the payment document
type click on âsaveâ
Step: creation of surplus in P&L account
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account numberT.code OBD4
Path: accounting â financial accounting â general ledger â master records â
Individual processing â centrally â T. code FS00
GL account number =
Company code =
Go to menu, GL account, create
Account group =
O P&L statement account
O Balance sheet account (select)
Short text Surplus in P & L A/c
Long text Surplus in P & L A/c
Go to control data tab
Account currency = INR
O only balances in local currency (select)
O line item display (select)
Sort key (001)
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Go to create/bank/interest tab G001
Field status group =
Step: Creation of Salaries a/c:
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account number T. Code OBD4
Path: accounting â financial accounting â general ledger â master records â
Individual processing â centrally â T.code FS00
GL account number =
Company code =
Go to menu, GL account, create
Account group = Personnel Cost
O P&L statement account (select)
O Balance sheet account
Short text Salaries A/c
Long text Salaries A/c
Go to control data tab
Account currency = INR
O only balances in local currency (select)
O line item display (select)
Sort key 001
Go to create/bank/interest tab
Field status group = G001
Step: creation of wages a/c:
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account number T. Code OBD4
Path: accounting â financial accounting â general ledger â master records â
Individual processing â centrally â T.code FS00
GL account number =
Company code =
Go to menu, GL account, create
Account group = Manufacturing Cost
O P&L statement account (select)
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O Balance sheet account
Short text Wages a/c
Long text Wages a/c
Go to control data tab
Account currency = INR
O only balances in local currency (select)
O line item display (select)
Sort key 001
Go to create/bank/interest tab
Field status group = G001
Step: creation of Rent a/c :
Check up the list of account groups and identify the account group under which we have
to create this GL master and choose the GL account number T. Code OBD4
Path: accounting â financial accounting â general ledger â master records â
Individual processing â centrally â T.code FS00
GL account number = 400300
Company code =
Go to menu, GL account, create
Account group = Administration cost
O P&L statement account (select)
O Balance sheet account
Short text Rent A/c
Long text Rent A/c
Go to control data tab
Account currency = INR
O only balances in local currency (select)
O line item display
Sort key :- 001
Go to create/bank/interest tab
Field status group = G001
Display the GL accounts created in the chart of accounts: T.code F.10
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GL account =
Chart of accounts =
Click on âexecuteâ
To edit GL Account Master
Go To t.code-FS00,
GL Account number =
Company code =
Go to menu, GL account, and change
Make necessary changes and click save
To display changes made to GL account master
Path: Accounting â Financial Accounting â General Ledger â Master Records â Display
changes - Centrally T.Code FS04
GL Account Number =
Company code = click on enter
Click on âAll changesâ button to see all the changes including old and new values.
Blocking of GL Accountâ T.code.FS00
GL account number =
Company code =
Go to Menu G/L account, Block - select relevant items to block and save.
UN blocking of GL account â T.Code. FS00
GL Account =
Company code =
Go to Menu, GL account, Block â deselect the relevant items to UN block and save.
Configuration for New General ledger accounting:
Step1: classify GL accounts for document splitting:
SPRO â Financial accounting (new) - General ledger accounting (new) â Business
transactions - Document splitting â Classify GL accounts for document splitting.
Chart of accounts =
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Click on âenterâ
Click on ânew entriesâ
Account from Account to Category Description
100000
299999 01000 Balance Sheet A/c
300000
399999 30000 Revenue
400000
499999 20000 Expense
Click on âsaveâ
Step2: define document splitting characteristics for general ledger accounting
Path: same as above
Ensure that every check box is deselect.
Click on âsaveâ.
.
Posting of transactions
Path: Accounting â Financial Accounting â General Ledger â Document entry â General
posting - T.Code F-02
Document date= type = company code=
Posting date = period = currency/rate =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Click on âDisplay Document overviewâ icon (on the application tool bar),
Make corrections if necessary and click on âsaveâ button.
* to copy the amount from the previous line itmes
+ to copy the text from the previous line item.
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Display of posted document
To see the latest document posted, from same T.code f-02, go to Menu, Document,
Click on Display.
Click: âF5â Function key to display the document header (for audit trail).
To see the list of documents posted in a company code.
Path: Accounting â Financial accounting â General Ledger â Document â Display
T.code - FB03
Click on âDocument listâ button,
Company code =
Document number = to=
Fiscal year = click on Execute
From this list, if you want to see any document, double click on that document
Number.
Display of GL account balance
Path: Accounting â Financial Accounting - General Ledger Account â Display balances â
T.Code - FS10N
GL account =
Company code =
Fiscal year = click on execute
Double click Month line item to display documents posted on that month.
Double click document line item to display the document.
GL account line item display.
Path: Accounting â Financial Accounting - General Ledger- Account - Display/Change
line items T. CODE - FBL3N
GL Account =
Company code =
Click Execute and double click on line item to display the document.
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Selection /creation of own layouts:
Click on âchange layoutâ icon to make changes in the layout.
Note: we can add/remove columns from display change the position of the column and
change the length of field.
Change the length, add and remove columns as required.
Click on âsave layoutâ icon to save the changes made to the layout.
Layout = (use â/â before name for user defined layouts)
Description =
Click on âSaveâ
To make your own layout as the default layout, go to T.code FB00 click on âline items
tabâ (4TH
Tab) under GL Account Layout,
Default selection screen = click on save
Parking of a Document
Step 1: parking document.
Path: Accounting- Financial accounting â General Ledger â Posting â General Document
parking T.CODE - F-65
Document date = type = company code =
Posting date = period = currency/Rate =
Posting key = Account = click on enter
Amount =
Text =
Posting key = Account = click on enter
Amount =
Text =
Click on âDisplay Document overviewâ icon (on the application tool bar),
Make corrections if necessary, and click on âsaveâ button.
Step 2: Display/change a parked document.
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To display a parked document, go to T code â FBV3
Company code =
Doc. Number =
Fiscal year = click on enter
To change a parked document, go to T.code â FBV2
Company code =
Doc. Number =
Fiscal year =
Double click on Debit line/Credit line item if you want to make changes.
Step 3: post/delete park document.
Path: Accounting â Financial Accounting â General Ledger â Document - Parked
Documents â post/delete. T.CODE FBV0
Company code =
Document number =
Fiscal year = click on enter
Double click Debit/credit line items to make any modifications.
Click on âsaveâ to post it.
Business area = (for debit line item) click on enter
Business area = (for credit line item) click on enter
Deletion of parked document:
Step 1: parking of Document. T.code F-65
Document date = type = company code =
Posting date = period = currency/Rate =
Posting key = Account = click on enter
Amount =
Text =
Posting key = Account = click on enter
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Amount =
Text =
Click on âDisplay Document overviewâ icon (on the application tool bar),
Make corrections if necessary, and click on âsaveâ button.
Step 2: delete the parked document. T.code FBV0
Company code =
Document number =
Fiscal year = click on enter
Go to Menu, Document, Delete and click âyesâ on the message.
Deletion of line item from the parked document:
Step1: parking of Document T.Code F-65
Document date = type = company code =
Posting date = period = currency/Rate =
Posting key = Account = click on enter
Amount =
Text =
Posting key = Account = click on enter
Amount =
Text =
Click on âDisplay Document overviewâ icon (on the application tool bar),
Make corrections if necessary, and click on âsaveâ button.
Step2: delete the line item T.code FBV0
Company code =
Document no =
Fiscal year = click on âenterâ
Double click on the debit line item
Make the amount column â0â. (By making the amount column of any line item â0â that
line item is deleted)
Posting key = Account = click on âenterâ
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Ignore the warning message
Amount =
Text =
Click on back arrow
Double click on credit line item
Text =
Click on save.
Business area = (for debit line item) click on enter
Business area = (for credit line item) click on enter.
Hold documents:
Step 1: Holding a document â T.code â F-02.
Path: Accounting â Financial Accounting â General Ledger â Document entry â General
posting. T CODE. F-02
Document date = type = company code=
Posting date = period = Currency/Rate=
Posting key = Account = click on enter
Amount =
Business area =
Text =
Go to Menu, Document, click on âholdâ
Temporary document number = click on enter
Step 2: posting of held document - T.code â F-02
Go to Menu, Document, click on âGet held documentâ
Document number = click on âenterâ
Posting key = Account = click on enter
Amount =
Business area =
Text =
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Go to Menu, Document, and Post.
Note: if error message âHeld documents must be convertedâ is displayed, follow this
procedure.
Step 1: Go to T.code se38
Step 2: enter program= RFTMPBLU click on execute
Step 3: select âno termination for read errorâ option click on execute
Step 4: now the document can be held without any messages.
Sample documents:
Step 1: Creation of number range interval for sample documents.
Path: SPRO â Financial accounting - financial accounting global settings- document-
Document number ranges - define document number ranges T.code FBN1
Company code =
Click on the âchange Intervalsâ Button
Click on the âInsert Intervalsâ Button
No Year From number To number
X2
2016
Click on the âInsertâ Button and save.
Step2: create âGeneral Expenses A/Câ master record no 400350 under âAdministration
costâ Group.
Step 3: creation of sample document.
Path: Accounting - financial accounting - General ledger- document â reference
documents - sample document â T Code. â F-01
Document date = type = company code =
Posting date = period = Currency/Rate =
Posting key = 40 Account = 400350 click on
enter
Amount = *
Business area =
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Text =
Posting key = 50 Account = 200100 click
on enter
Amount =
Business area =
Text =
Click on âdisplay document overviewâ icon (on the application toll bar),
Make corrections if necessary and click on âsaveâ button,
Step 3: Display sample document.
Path: Accounting â financial accounting â general ledger - document â reference
documents â sample document â display â T.code â FBM3
Click on âdocument listâ
Company code =
Document number =
Fiscal year = click execute
Double click on the document number to display any document.
Step 4: posting of document by taking sample document as reference. Tcode.f-02
Go to Menu, document, Post with reference
Document number =
Company code =
Fiscal year = 2016
Select âdisplay line itemsâ
Click on âenterâ
Document date =
Posting date = click on âenterâ
Amount = click on âenterâ
Amount = click on âsaveâ and âsaveâ
Step 5: change sample document T.Code - FBM2
Document no =
Company code =
Fiscal year = click on âenterâ
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Double click on the debit and credit line items and make the necessary changes and click
on âsaveâ
Step6: delete the sample document. T.code - F.57
Company code =
Document number =
Fiscal year =
Select âtest runâ click on âexecuteâ
Observe the document, click on âback arrowâ
Deselect âtest runâ click on âexecuteâ
Click on âyesâ in the message.
.
Recurring documents
Step1: creation of number range for recurring documents â T.Code FBN1
Company code =
Click on the âchange Intervals âbutton
Click on the âInsert Intervalsâ button
No Year From number To number
X1
2016
Click on âinsertâ button and click on save.
Step 2: creation of recurring document â T code â FBD1
Company code =
First run on = 01.01. 2016 (Starting of the financial year)
Last run on = 31.12.999 (wanted to run this recurring entire co period
Interval in months = 01 (Repetitive or numbers of installments)
Document type = SA
Posting key = account = click on enter
Amount =
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Business area =
Text =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Click on âDisplay document overviewâ icon (on the application tool bar)
Make corrections if necessary and click on âsaveâ button.
Step 3: To display recurring documents - T.Code â F.15
Company code =
Document number =
Fiscal year = click on execute
Step 4: To post documents using recurring document â T.code F.14
Company code =
Document number =
Fiscal year =
Settlement period = it is the date on which recurring documents are posted
Batch input session name = Batch input is the group of similar items for processing
purpose. The batch inputs are used to process the large volumes of data
Click on execute
Step 5: To post the document by executing the batch input session.
Go to Menu, system, services, batch input, and sessions T. Code SM35
Select your batch input session line, click on âprocessâ button.
Select âDisplay errors onlyâ radio button â click on âprocessâ button
Click on âexit Batch input sessionâ Button.
Step 6: To display the document posted by the recurring cycle _ T.code.FB03
Document no =
Company code =
Fiscal year = click on enter
Step7: Change Recurring Documents T.Code â FBD2
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Document number =
Company code =
Fiscal year =
Double click on the debit line item and credit line item and make the necessary changes
Click on save.
Step 7a) Set deletion indicator in the recurring document T. Code:- FBV2
Document No: 200001
Company code:
Fiscal year : 2016
Go to Menu ï GOTO ï Recurring entry data (click on enter) Select deletion indicator
â Click on save
Step8: Delete Recurring document T.Code - F.56
Company code =
Document no =
Fiscal year =
Select âtest runâ click âexecuteâ observe the document
Click on âback arrowâ
Deselect âtest runâ click on âexecuteâ
Click on âyesâ in the message
To use the recurring document functionality to post the business transactions which occur
on uneven dates. For ex:- a business transaction is to be posted on 5th
, 10th
, 15th
, 20th
&
25th
of every month. For this we have define one run schedule in which we enter the
required dates. The run schedule is entered in the original recurring document
Step No;- Define Run Schedule
Navigation:- SPRO ï Financial Accountingï FAGSï Document ï Recurring entries
- -> define run schedules T. Code:- OBC1
Click on New Entries
Run Schedule :
Description :- 5th
, 10th
, 15th
, 20th
, & 25th
of
Click on save
Step No:- 2 Enter run dates T. Code:-(OBC2)
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Run schedule :-
Click on new entries * enter new dates
Run Dates:-
05.01. 2016 10.01. 2016 15.01. 2016 20.01. 2016 25.01. 2016
Like the above dates we need to enter all the dates manually for each month
Assign the run Schedule in the recurring document:- T. Code:- FBD4
Foreign currency postings T. Code:- OB07
Step 1: To verify the foreign exchange rate types
Path: SPRO â Sap Netweaver - general settings â currencies â check exchange rate types.
No action required. Just verify whether following exchange rate types are available.
Click on âpositionâ button, Exchange rate type = G click on enter
Click on âpositionâ button, Exchange rate type = B click on enter
Click on âpositionâ button, Exchange rate type = M click on enter
Step 2: Define Translation ratios for currency translation. (T. Code: OBBS)
Path: same as above
Click âYesâ on the message.
Exchange rate type =G
From =USD
To =INR
Valid from =
Ratios (from) =1 (One unit of USD dollar should be converted in to similar units
INR Rupees)
Ratios (to) =1
Next line
Exchange rate type =B
From =USD
To = INR
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Valid from =
Ratios (from) =1 (One unit of USD dollar should be converted in to similar units
INR Rupees)
Ratios (to) =1
Next line
Exchange rate type =M
From =USD
To = INR
Valid from =
Ratios (from) =1 (One unit of USD dollar should be converted in to similar
units INR Rupees)
Ratios (to) =1 click on save
Note:- The translation rates are to be defined for every foreign currency for all three
exchange rate types.
Step 3: Enter Exchange Rates T. Code:- OB08
Path: SPRO â Sap net weaver â General settings â Currencies âEnter exchange
rates T.Code.OB08
Click on âNew entriesâ
Exrt =G
Valid from = 20.03. 2016
From = USD
Dir. Quotation = 60
To =USD
Ex rt =B
Valid from = 20.03. 2016
From = USD
Dir. Quotation = 62
To =INR
Exrt. =M
Valid from = 20.03. 2016
From = USD
Dir. Quotation = 61
To = INR click on save
Step 4: Post a document in a foreign currency â T.Code â F-02
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Document date = type = company code=
Posting date = period = currency/rate =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Click on âDisplay document overviewâ icon (on the application tool bar)
Make corrections if necessary and click on âsaveâ button
Go to menu, document, click on âDisplayâ option
Click on âdisplay currencyâ to see the amount in local currency also.
Important note: whether a particular document should be posted at Exchange rate type
G,B,M value, is decided by its document type (SA,KR,DR). We have to decide and
assign default exchange rate type to document types in T.code OBA7
Procedure to assign default exchange rate type to document type T.CODE OBA7
Click on âpositionâ button, Document type = SA click on enter
Click on âdetailsâ button, AssignDefault value of exchange rate type for foreign currency
documents click on save
Note:- 1. the general leg bank average rate
2. vendor using bank selling rate
3 customer bank buying rate
Interest Calculations
NOTES:- There are three types of interest calculation:
a) Balance interest calculation :- Denoted by (S) in SAP which is used to
calculate GL Accounts balances, i.e. the accounts which are maintained in
general ledger i.e. Term Loans, Over draft balances debentures, Working
Capital loans, Debentures
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b) Item interest calculation :- Denoted by (P) in SAP It is used to calculate
interest on Vendor & Customer balances
c) Penalty interest calculation:- Denoted by (Z) in SAP Loan taken in the form of
Working Capital loan.
Step 1: Define interest calculation types T. Code OB46
Path: SPRO â financial accounting â GL Accounting â Business transactions â
Bank account interest calculation âInterest calculation global settings â define
interest calculation types.
Click âNew Entriesâ
Interest ID = XX
Name/description = 12 % Interest Indicator
Calculation type = S click on save
Step 2: Prepare account balance interest calculation â T.code OBAA
Path: same as above
Click on âNew entriesâ
Interest calculation Indicator = XX
Name =
Interest Calculation frequency= 01
Calendar Type = G
Select âBalance plus interestâ (select) click on âsaveâ
Calendar Types:-
Step 3: Define reference interest rate
Path: SPRO âFinancial accounting â GL accounting â business transactionsâ
bank account interest calculation â interest calculation â defines reference interest
rates â T. Code â OBAC
Click on ânew entriesâ
Reference interest rate = X1 (12%) or X2 (13%)
Long text = 12% reference rate of interest
Short text = 12 % reference rate of interest
Date from = 01.01. 2016
Currency = INR
click on save
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Note:- If we want to define another rate of interest then click on NEXT button and
provide the rate of interest details. (for ex:- 13% reference rate of interest)
Step 4: Define time dependent terms
Note:- In SAP the amount of interest is calculated on the debit and credit items and only
the net amount is posted in to the system.
Path: same as above.
Click on ânew entriesâ
Interest calculation indicator = XX
Currency = INR
Effective from = 01.01. 2016
Sequential number = 01
Term = Credit interest: balance interest calculation (Select
manually â F4)
Reference interest rate = X1 click save
Click on ânext entryâ button
Interest calculation Indicator = XY
Currency = INR
Effective from = 01.01. 2016
Sequential number = 02
Term = Debit interest: balance interest calculation
Reference interest rate = X1 click on save.
Step 5: Enter interest values - T.code â OB83
Path: same as above
Select ânew entriesâ
Reference interest rate = X1
Effective from = 01.01. 2016
Interest rate = 12% click on save.
Step 6: creation of Interest account â T.code FS00
GL account number = 400400
Company code =
Go to Menu, G/L Account, Create
Account group = Interest
O P&L Statement Account select
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O Balance Sheet Account
Short text = Interest account
Long text = Interest account
Go to Control Data,
Account Currency = INR
O only balances in local currency
O Line item display
Sort key = 001
Go to Create/Bank/Interest tab,
Field status group = G001 click on save
Creation of Term Loan account
GL Account Number = 100300
Company code =
Go to Menu, G/L Account, Create
Account group = Secured Loans
O P&L Statement Account
O Balance sheet Account
Short text SBI TERM LOAN ACCOUNT
Long text SBI TERM LOAN ACCOUNT
Go to control data tab
Account currency = INR
O only balances in local currency
O line item display
Sort key = 001
Go to Create/Bank/Interest tab
Field status group = G001
Interest indicator = MN click on save
Note:-
DEBIT INTEREST:- It means we need to pay the interest on the outstanding amount of
loan taken from Bank.
CREDIT INTEREST: - We need to receive interest from the bank,
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Step 7: Assignment of Accounts for automatic postings
Path: SPRO â Financial accounting â GL accounting â Business transactions â
Bank Account interest calculation â Interest posting â Prepare GL a/c balance
interest calculation â T. Code â OBV2
Click âsymbolsâ button, Observe symbols
0002 â Interest paid
2000 â GL Account Paid (term loan account)
Click on âAccountsâ button
Chart of accounts = click on enter
Account symbol =0002
Currency =INR
GL Account =400400
Account symbol =2000
Currency =INR
GL Account = ++++++++++ Masking
(Maximum limit for a GL Account) click on save
Step 8: Term Loan receipt - T.Code â F-02
Document date = 01.01. 2016 type = SA company code=
Posting date = period = 01 currency/rate =INR
Posting key = 40 Account = 200100 click on enter
Amount =100000
Business area = value date =
Text =
Posting key = Account = click on enter
Amount =
Business area = value date =
Text =
Click on âdisplay Document overviewâ icon (on the application tool bar)
Make corrections if necessary and click on save button.
Step 9: Term loan installment payment
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Document date = 01.02. 2016 type = SA company code =
Posting date = 01.02. 2016 period = 2 currency/rate = INR
Posting key = 40 Account= 100300 click on enter
Amount = 10000
Business area = value date= 01.02. 2016
Text = first installment paid
Posting key = 50 Account= 200100 click on enter
Amount = *
Business area = value date= 01.02. 2016
Text = +
Click on âDisplay Document overviewâ icon (on the application tool bar)
Make corrections if necessary and click on save button
Note:-
2. Date of last interest run:- It is the date on which the interest is calculated (system date).
Session Name:- RFSZIS00:
Step 10: Calculation of interest â T.code F.52
Chart of accounts =
G.L. Accounts = 1 to 9999999
Company code =
Further selections
Calculation period = 01.01. 2016 to 31.01. 2016
Out put control
Select âAdditional Balance lineâ : by selecting system displays the total amount of
outstanding including interest.
NOTE:-
Interest calculations:- Update master record: by selecting this indicator the system will
update two fields in every term loan account master record on which th interest was
calculated and posted . They are :-
1) Key date of last interest calculation:- It is the date up to which the interest was
calculated and posted.
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2) Date of last interest run: It is the date on which the interest is calculated (system
date)
Posting control
Select âpost interest settlementsâ:
Select âupdate master recordâ
Note the session name = RSZIS00 (Batch input session) Name generated by system.
Posting to business area =
Posting date of session = 31.01. 2016
Document date of session = 31.01. 2016
Click on execute
Step 11: to post the documents by executing batch input sessions
Go to Menu.system, services, batch input, and sessions
Select âRFSZIS00â line
Click on âprocessâ button
Select the âDisplay errors onlyâ radio button
Click on âprocessâ button
Click on âExit batch inputâ button
Text:- Interest calculated for January 2016
Text: - +
Exit batch output
Step12: To verify the term loan account balance- T.code- FS10N
G/L Account no =
Company code =
Fiscal year =
Business area =
Click on execute.
To see the document posted go to T.code.FB03
To verify the updations in Term Loan account master â T.code FS00
GL account number =
Company code =
Menu, GL account, display
Go to create/bank/interest tab (31.12. 2016)
Observe âkey date of last interest calculationâ and the âdate of last interest runâ date
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Reversals
Individual Reversals: T.Code FB08
Document number = (to be reversed)
Company code =
Fiscal year =
Reversal reason =
Click on the âdisplay before reversalâ button to display the document before reversal.
Click on âback arrowâ
Click on save and observe the document number.
Go to T.code FB03 to display the reversed document.
Reverse of reversal: T.code F-02
Menu, Document, click on âpost with referenceâ option
Document number = (give the document number to be re-reversed)
Select âGenerate reverse postingâ option and click on enter
Click on âsaveâ to post it and observe the document number.
Go to T.code FB03 to display re-reversed document.
Mass Reversal T.code F.80
Company code =
Document no =
Fiscal year =
Reason for reversal =
Select Test Run check box and click on execute
List of document that can be reversed is displayed - click on âreverse documentsâ
Button to reverse all the documents at once.
Accrual /Deferral documents
Deferral nature of business:- According to this the entire amount is paid in advance
irrespective of the bill amount i.e. for example prepaid expenses
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Step 1: creation of GL master â Out standing Expenses Account as âOpen item
Managementâ Account
Check up the list of account groups and identify account group under which we have to
create this gl master and choose the gl account number. T.code OBD4
Path: accounting â financial accounting - general ledger â master records - individual
processing â centrally â T.code FS00
GL Account number = 100500
Company code =
Go to menu, G /L account, create
Account group = Current Liabilities & Provisions
O P&L statement account
O Balance sheet account
Short text Outstanding Expenses
Long text Outstanding Expenses
Go to control data tab,
Account currency = INR
O only balances in local currency select
O open item management select
O line item display select
Sort key = 001
Go to create/bank/interest tab
Field status group = G001 click on save
Step 2 to create reversal reason
Path: SPRO - financial accounting - G/L accounting â business transactions- adjustment
postings/reversal â define reasons for reversal.
Click on ânew entriesâ
Reason = 14 (Use the number which is not already existing in sys)
Text = Reversal for accrual transactions
Select âneg.postingsâ (negative posting)
Select âalt.posting.dtâ (alternative posting date) click on save
Reversal Reasons:- Alternate posting date:- It means the date on which the reverse
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Step 3: posting of accrual document.
Path: accounting â financial accounting â general ledger â periodic processing- closing -
valuate â enter accrual/deferral document T.code FBS1
Document date = type = company code=
Posting date = period = Currency/rate =
Reversal Reason =
Reversal date =
Posting key = Account = click on enter
Amount =
Business area =
Text =
Posting key = Account= click on enter
Amount =
Business area =
Text =
Click on âdisplay document over viewâ icon
Make corrections if necessary and click on âsaveâ button
Ste 4: Display GL account line items t.code FBL3N
GL account no =
Company code =
Select âopen itemsâ
Open at key date =
Click on execute.
Observe the status of the document.
Step 5: Reversal of accrual document.
Path: accounting â financial accounting - general ledger â periodic processing â closing â
valuate- reverse accrual /deferral document - T code F.81
Company code =
Document no =
Fiscal year =
Document type =
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Select âTest Runâ and click on âexecuteâ
Observe, go back and deselect âTest Runâ option
Click on âexecuteâ to reverse all accrual documents.
Step 6: Go to T.code FBL3N to display the document status in âout standing expenses
accountâ after reversal of accrual document. T.code FBL3N
GL account no =
Company code =
Select âopen itemsâ
Open at key date =
Click on execute.
Observe the status of the document
Select âcleared itemsâ
Click on âexecuteâ
And observe the document status.
Note: document AB represents reversal documents.