Technical writing basics and management skill

1. TECHNICAL WRITING AND
MANAGEMENT SKILL
Presented by
Mohammad Salman (49060)
Bacha khan

2. TECHNICAL WRITING
• Technical writing is a type of writing where the author is writing about a particular
subject that requires direction, instruction, or explanation
• The information is organized ,presented and communicated in a specific formate
• Technical writing is the presentation of information that helps the reader solve a
particular problem

3. TECHNICAL WRITER
• Technical writer design and/or edit
 proposals ,
web pages
Lab reports
Newsletters
Resumes
Brochures
And many other kinds of professional documents

4. TECHNICAL WRITER RESPONSIBILITIES
As a professional technical writer, an employee at a company, or a consumer, you can
expect to write the following types of correspondence for the following reasons (and
many more):
Documentation and e-mail – to set meeting agendas and to ask and answer
questions
Letters - to sell, complain, hire, fire, ask and answer questions, and explain the
contents of attachments
Reports – to report on job-related travel or incidents, to study options and
recommend actions, to report on the progress of ongoing projects, and to document
meeting minutes

5. THE METHOD OF TECHNICAL WRITING
Summery:- consider the most importentent informatiotion. It tell the reader what
will be discussed
Background:- information answer the who,where,when and why
Discussion details :- the discussion shows each topic and identifies any actions
required
Outcome/action:- depending on the type document there may be necessary
information

6. HOW TO MAKE EFFECTIVE TECHNICAL
REPORT
Accuracy: (The importance of correct grammar)
Clarity: ( understandable , avoid unclear words)
Conciseness: (Limit paragraph, word, and sentence length , avoid redundancy )
Good writing styles

7. WHAT MAKE A REPORT INEFFECTIVE
Poor spellings and grammar
Unclear(hard to understand)
Stresses problem , not solution
Inappropriate language

8. WHAT IS MANAGEMENT SKILLS
 managerial skills are the knowledge of the individuals in a managerial position to
fulfil some specific management activities
In any organization when a management is set so on the basic level the three skills
are very important
1. Technical skill
2. Human skill
3. Conceptual skill

9. .CONTINUE
• Technical Skills: - Technical Skills are the job related knowledge and techniques needed
to expertly perform tasks.
• Human Skills: - Which involve the ability to work well with other people both
individually and in a group. These skills are very important because all managers deal
with people.
• Conceptual skill:- this skill are the skills manager use to think and to conceptualize
about complex situation
Using these skills, manager see the organization as whole

10. BASIC MANAGEMENT SKILL
• There are 4 basic management skill
1. Planning:-
• first step in management skill
• It refers to one’s ability to organize activities within the limits of the available resources such as time, money, and
labor.
2. Communication
• Communication involves the flow of information within the organization, whether formal or informal, verbal or written, and it facilitates smooth
functioning of the organization.
• Clearly established communication channels in an organization allow the manager to collaborate with the team, prevent conflicts

11. CONTINUED
• 3. Decision-making
• making decisions is a key component in a manager’s success.
• Making proper and right decisions results in the success of the organization,
• clear and right decisions should be made for organization to run effectively
5. Problem-solving
• A good manager must have the ability to tackle and solve the frequent problems
workday.
• Great problem solving skill differentiate him with differentiates him/her from the
confidence in team

12. CONTINUED
• 6. Motivating
• motivate is another important skill in an organization.
• Motivation helps bring out a desired behavior or response from the employees

13. Thank you