2. What is meeting ? A meeting mean there was 2 or more people come together to discuss, making decision.
3. So let we all start our role play Relax and listen to my instructing
4. Be clear and simple Post the notice before 2 week before the date Put your email ,to let them call you or inform you Step 1 “Make A Notice”
5. Information should be relative, concise, timely, and brief Request from members to submit items but include a deadline Remember to call them or email them to ask any thing to add up Give them 1 week before the meeting Step 2 “Make a agenda”
6. Arrive at least fifteen to thirty minutes earlier and organize the room. Make sure the projector is working and if needed a mic is operational and there are enough copies of the handouts Double check that the room temperature is comfortable, the lighting is appropriate, and that tables and chairs are arranged accordingly, and there is an eraser board, easel and flip chart, or whatever tool needed to facilitate the communication of ideas. Step 3 Set up “a prefect environment”
7. Start on time Begin with what was accomplished since the last meeting. Get to the heart of the matter Come up with a tangible solution. Step 4 “let start the meeting”
8. Get feedback from everyone. Ask good questions. Shut down disruptions Step 5 “control the meeting”
9. At the end of the meeting, quickly tick off a list of everything you have accomplished and resolved to do. Delegate tasks and make sure everyone is absolutely clear on what their individual responsibilities are AOB? Step 6 “summarize the meeting”
10. Step 7 “End the meeting” End on time If you want people’s attitude towards meetings to change, then they have to know they can trust them to start and end at the specified time. Follow up and make sure things gets done. This is just as important as the meeting itself. Remember, at the start of the next meeting, you’re going to have to summarize what was accomplished since the last one.
Get feedback from everyone. Having a clear leader in a meeting does not stifle feedback and collaboration, it ensures it. Without a leader, the opinionated loudmouths, who do not necessarily have the best ideas, will dominate the discussion, while the more reticent can’t get a word in edgewise. Draw out the quiet people by asking questions like, “Jane, you’ve had a lot of experience with that company, what is your opinion of their proposal? Of course, some people are quiet because they have nothing insightful to offer. A good leader knows which is which.Ask good questions. Sometimes people can’t come up with the right solution simply because the leader isn’t asking the right questions. Ask questions that will really make people think and look at something from another angle.Shut down disruptions. It’s perhaps the hardest part of the job, but a leader must tactfully shut down people who are getting off-track, whether they’re simply going on and on or they’re just way off-topic. Wait for the bloviator to take a breath and then say something like: “That might be a good subject to discuss another time, but let’s get back to talking about X.”“Why don’t the two of us discuss that after the meeting.”“Good point but we need to get back to agenda.”“Let’s table that for now but we can put it on the agenda for next time.”“I’ve just signaled for Tom to render you unconscious with a blow dart to the neck.”You don’t want to come off as a jerk and cut them off, but it’s best to err on the side of having a firm hand. While the windbag may be a bit chastised, everyone else in the meeting will inwardly be applauding you.
