a presentation on recruitment and the documents involved while recruiting a staff

1. Recruitment and their
documents involved
A PRESENTATION ON
By Mongkyao Mog

2. Contents
 Recruitment
 Documents involved in Recruitment Process
 Job Description
 Person Specification
 Application Form
 Monitoring form
 Application Resume

3. Recruitment
Recruitment is a core function of human resource
management. It is the first step of appointment.
Recruitment refers to the overall process of attracting,
shortlisting, selecting and appointing suitable candidates for
jobs within an organization.

4. Documents Involved In Recruitment Process
• Recruitment in organizations is a systemic process which has a number of stages and each of these
stages need to be completed for the process to become a successful one.
• When a staff leaves the job, it is very essential to do a job analysis prior to approval of appointing and
advertising the same post. It is important to check whether there are any changes required for the
specific role. Job analysis is a procedure done to obtain detailed and objective information about the
post before any advertising is done for a replacement.
• In addition to the above, there are other essential documents that need to be prepared in the process of
recruiting or hiring a new employee.
• The documents required are :
1.Job Description,
2.Person specification,
3.Application form,
4.Monitoring form and
5.Applicant's resume.

5. Job Description
 A broad, general, and written statement of a specific job, based on the findings of a job analysis.
 It generally includes duties, purpose, responsibilities, scope, and working conditions of a job
along with the job's title, and the name or designation of the person to whom the employee
reports.
 Job description usually forms the basis of job specification.

6. Just an Example of Job Description

7. Person Specification
 The skills that a job candidate must have in order to complete the tasks of a position offered by a
company.
 The specification should be derived from the job description and forms the foundation for the recruitment
process.
 A person specification can outline the educational requirements, training experience as well as more
personal qualifications that a candidate must possess.

8. Application Form
 An application form is a template that employers require job candidates to fill out, typically comprising
previous positions held, education and contact information.
 Application forms are usually completed and submitted online.
 Most application forms consist of five main sections:
1.Personal details
2.Education
3.Employment history
4.Activities and interests
5.References

9. Monitoring Form
 A monitoring form is a form which used for monitoring purposes only
 It is a sample which an employer can meet or develop to meet its need.
 It is usually used for collecting data.

10. Application Resume
 A resume is a one- to two-page formal document submitted to job recruiters as means to see a list of an
applicant's work experience, education and skills.
 The document is designed to provide a detailed summary of an applicant's qualifications for a particular
job - it is not usually meant to provide a complete picture.
 A good resume gives the potential employer enough information to believe the applicant is worth
interviewing.
 A one-page cover letter, submitted along with the resume, can provide additional information about the
applicant's qualifications

11. “
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best, and get someone to pay
you for doing it.
Thank you for your time
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