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aOS Kuala Lumpur - Migrating to SharePoint Online - Real-life Experiences

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aOS Kuala Lumpur - Migrating to SharePoint Online - Real-life Experiences

  1. 1. aOS Kuala Lumpur 2018 12 Microsoft MVPs, 14 International Speakers, 18 Sessions Brought to you by: aOS Kuala Lumpur 2018 An Independent Community Event to Learn About Azure, Office 365 & SharePoint
  2. 2. aOS Kuala Lumpur 2018 Migrating to SharePoint Online – Real-life Experiences Rene Modery Microsoft Office Apps & Services MVP Solutions Architect, Synergy Asia Pacific, Singapore
  3. 3. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Rene Modery • Solutions Architect, Synergy Asia Pacific, Singapore • Microsoft MVP since 2012 • Worked in Asia and Europe • A lot of migrations, especially in the past 2+ years • SharePoint 2007 to SharePoint Online • SharePoint 2010 to SharePoint Online • SharePoint 2013 to SharePoint Online • Google Drive to SharePoint Online • SharePoint Online to SharePoint Online
  4. 4. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Your Goal – Successful Migration! Content • All content gets migrated successfully • Content owners don’t need to worry about data loss Apps • Apps get migrated/upgraded • Workflows and solutions work as before Users • Can use the system with limited interruption • Have same permissions as before
  5. 5. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Assumptions for this session Purpose of Migration known • Tech Refresh? New features? Cost savings? … Tenant(s) Established • One or more tenants? Identify defined • Online Users or Azure AD Connect
  6. 6. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 It looks like you’re migrating to SharePoint Online. Would you like help? Plan the migration Assess source environment(s) Perform test migrations Validate sites and fix issues Do a final migration
  7. 7. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Migration Assessment - #1 Capture Source Information Sites, Sizes, Apps, Workflows,…  For further review and analysis Pre-check for potential issues: checked out files, large sites, large lists, customisations, … Review Destination Environment Potential configuration issues Identity management, Storage, …
  8. 8. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Migration Assessment - #2 Network Review Verify network performance (throughput rate) How long does it take to migrate 1GB / 10 GB / 50 GB? Prepare Clean Up Do not migrate what is no longer required Based on collected source information
  9. 9. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Lessons Learned – Migration Assessment • Determine migration speeds early • Baseline for migration duration, and thus project duration • Determine potential issues early • Fix before you migrate to avoid future issues • Define a migration procedure • Which infrastructure should be used • What are the steps involved during the migration
  10. 10. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Plan the migration Duration How long will it take to migrate all content? Gradual or big bang? Resources Who and what is required during the project at which stage? Content What needs to be migrated?
  11. 11. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Lessons Learned – Migration Planning • Develop a migration plan! • Which source content gets migrated to which destination  the fewer transformations, the easier the migration • In which order will content get migrated  priority defined by business impact, size, … • How will content get migrated  Machine A migrates 20 sites, Machine B migrates 18 sites, …
  12. 12. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Migration is easy! Migrate once and perform some minor fixes! Everything in IT always works as expected!
  13. 13. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 #1 Rule for Migrations “Until you have successfully migrated something at least once, there is a high risk that there will be an issue during / after the migration!”
  14. 14. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Migrate, Test, Fix, Repeat Migrate Log Review Automatic/ Manual Validation Fix Issues Verify
  15. 15. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Lessons Learned – Migration Process - #1 Log Issues Use a SharePoint list to track every issue you encounter  Reduce time to fix issues Prepare Validation Toolset Checklists – what needs to be checked in which way Scripts – sites available, number of items in lists, …
  16. 16. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Lessons Learned – Migration Process - #2 Test Migrations Perform at least 2 rounds of migrations before you do the final production migration  Helps to determine issues and expected duration for complete migration Don’t take shortcuts Shortcuts are the path to troublesome migrations. Shortcuts lead to risks. Risks lead to issues. Issues lead to delays.
  17. 17. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Lessons Learned – Migration Process - #3 • Expect Throttling • Reduce risk by • Using dedicated migration machines • Using dedicated migration accounts • If possible, separate network connections  Azure VMs!
  18. 18. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Final Migration & Go Live Test Migrations should have provided the following • List of issues and fixes  ideally fairly little time needed to execute • Expected duration of the final migration Step-by-step plan should be available and migration should be straightforward
  19. 19. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Rene, which tools should I look at? In no particular order without any preference given, without claiming to be complete: Sharegate AvePoint DocAve Metalogix ContentMatrix SysKit SPDocKit PowerShellRencore
  20. 20. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 Any further questions? To keep in touch with Rene: https://modery.net Twitter: modery rene@modery.net
  21. 21. aOS Kuala Lumpur 2018aOS Kuala Lumpur 2018 THANK YOU ! Please give us your feedback  Rate each session with our aOSKL 2018 Apps

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