1. MelissaL. Smith
2601 Blvd Napoleon, Louisville, KY 40205 - jandmsmith@outlook.com - 502-836-1758
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Skills Summary
Executive Assistant with over 15 years of experience. Adept at managing multiple projects simultaneously with ease.
Uses expert time management methods and following through to achieve project goals.
Skills
Confidentiality - Follow through - Meticulous – Results Oriented – Self Directed - Time Management - Professional
Interpersonal Skills - Problem Solver – Team Player - Executive Presentation Development - Advanced MS Office Suite -
Telepresence, WebEx & Live meeting management - AR/AP - Schedule Management – Notary
Professional Experience
Executive Assistant for CEO Mobility Feb 2015 - Current
Siemens Industry Inc. Industrial Park, Louisville, KY
 Manage calendar, travel and expenses for CEO of Mobility, with similar support for the Head of the Project
Management Office for the Mobility US Division. This includes scheduling internal and external appointments
ensuring optimal time management Conserves executive's time by reading, researching, and routing
correspondence and collecting & analyzing information.
 Coordinate domestic and international travel, using available resources, and cost containment practices.
 Work on special projects as assigned.
 Manage purchase requisition process from generation through payment.
 Reconcile travel and expense reports, including cash and credit card purchases; reconcile monthly procurement
statements; following guidelines on department expenses.
 Review current office processes and implement changes as needed.
 Process approvals as delegated.
 Schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone calls,
takes messages, responds to questions, and directs callers to appropriate parties, as necessary.
 Prepares, composes, and edits most complex memos, documents and other correspondence.
 Prepare and finalize presentations, reports, spreadsheets and other documents.
 Guides the maintenance of database information.
 Promptly respond to manager and staff correspondence, follow up to ensure closed loop communication or
reference to appropriate resources.
 Able to work under time pressure to meet required deadlines.
 Able to work pleasantly and respectfully with others in a fast paced, sometimes stressful environment.
 Retain documentation of approvals when acting as a delegate in approval portals.
 Provide new employees with the tools and resources required to be productive upon start date.
 Maintain organization charts, distribution lists.
 Coaching and mentoring employees on tools and processes.
 Participate in meetings with the Mobility business unit Presidents on weekly basis, responsible for meeting
agenda and minutes.
 Manage onsite /offsite events and logistics; including site selection, communication, catering, activities, agenda,
room setup, audio/visual resources, presentations.
 Proactively shares knowledge across own organization.
Executive Assistant for VP of Technology July 2006 – Feb 2015
General Electric Appliance Park Louisville, KY
 Manage all events for Vice President of Technology and GE Officer, R&D General Manager, NPI General
Manager; assist with Human Resource Manager and Finance General Manager.

2.  Run bi-weekly staff meetings for VP and his staff, supply advance materials and execute follow-up for meetings
and team conferences.
 Manage and serve as the central point of contact for the office, including greeting visitors and responding to
telephone and in-person requests for information.
 Design electronic file systems and maintain electronic and paper files for all NPI’s, patents, JDA’s as well as
implementing new lean processes. Maintain an up-to-date department organizational chart.
 Create PowerPoint presentations used for VP's speaking engagements. Manage the day-to-day calendar for VP,
R&D GM and NPI GM.
 Reconcile all T&L and Purchase card transactions for VP, GM's and myself. Receive and screen a high volume of
internal and external communications, including email and mail. Book all travel both domestic and international
including passport and visa processing.
 Create and maintain spreadsheets using advanced Excel functions and calculations to develop reports and lists.
 Manage daily office operations and maintenance of equipment including ordering supplies and paying bills.
 Continuously looked for and coming up with ways to work more efficiently.
Financial Assistant/Office Manager July 2005-July 2006
Edward Jones Boynton Beach, FL
Financial Assistant March 2003 –July 2005
AG Edwards Boynton Beach, FL
Education
Courses in general studies at Palm Beach Community College: Boca Raton, FL
References
(Contact Information Available Upon Request)
Kevin Nolan, VP Technology, GE Appliances
Daryl Williams, Executive Manager – Technology, GE Appliances
Jeff Wood, Senior Executive Manager – Quality, GE Appliances
Brian Mallory, Executive Manager – Sourcing, GE Appliances
Hilary Mattingly, Human Resource Manager – GE Appliances