Presentation to the Elite Meetings Alliance, January 2012. If you're considering adding a virtual component to your meetings or conferences, start with business strategy first! Pulse Staging is your only end-to-end solution from strategy to execution.
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Hybrid Meetings: All Business, No Batteries
1. Hybrid Meetings:
All Business,
No Batteries
Midori Connolly, Chief AVGirl
An
Pulse Staging and Events, Inc.
Twitter: AVGirlMidori
http://www.pulsestaging.com Production
2.
3. Open Mind
Share the Floor
Co-Create
Share the Love:
@AVGirlMidori
#EliteMtgsAlliance
#eventprofs
13. A Virtual Event means
what?
First, define an event:
A gathering of individuals for a common
purpose at a specific time and
duration of time.
14. A Virtual Event means
what?
First, define an event:
A gathering of individuals for a common
purpose at a specific time and
duration of time.
Then, a virtual event is:
15. A Virtual Event means
what?
First, define an event:
A gathering of individuals for a common
purpose at a specific time and
duration of time.
Then, a virtual event is:
An event that takes place with participants
who collaborate and interact
without being physically present.
16. So, a Hybrid Meeting
would be:
An event that combines a physically
present, “f2f” audience with an
active, engaged remote audience
through a technological platform.
Also referred to as a Blended Meeting
63. Basic Needs
1. VTC (VideoConferencing) platform allowing
communication both ways.
2. Display of the speaker
3. Display of speaker’s content
4. Ensure you have an alternative method of
reaching them in case of technical difficulties
(ie mobile #)
64. VTC’s
• Skype
• ooVoo
• Vidyo
• Google+
• Adobe Connect
Video Conferencing v. Web Conferencing
75. Best Questions to Ask
1. What Internet access is
available for your meeting
room?
2. How fast is your Internet
connection? (T1)
3. How much will it cost?
78. Production Notes
1. Cameras should be
operated by people
– volunteer is okay!
2. If you have an AV
system, ask for a
direct audio feed
from the sound
board.
3. “Decent” lighting is
adequate.
79. Online Video Streaming
Provider
• Free with paid/premium options
• Paid platform – quality, cataloguing, registration, etc.
http://bit.ly/pulsetools
85. DIY
1. Camera – needs to connect via
firewire or USB
2. Use a tripod
86. DIY
1. Camera – needs to connect via
firewire or USB
2. Use a tripod
3. Check for audio quality – paramount
importance
87. DIY
1. Camera – needs to connect via
firewire or USB
2. Use a tripod
3. Check for audio quality – paramount
importance
4. Connect to your streaming platform
88. DIY
1. Camera – needs to connect via
firewire or USB
2. Use a tripod
3. Check for audio quality – paramount
importance
4. Connect to your streaming platform
5. Record the presentation to the
platform
91. Success of PCMA GMC
100%
added value to membership
100%
would like to do it again
78%
more inclined to attend an event or
join
association
Scale of 1-5 for value of improving connectivity with other
members:
36%
Level 4
64%
Level 5
92. From Strategy to Technology:
Your ONLY end-to-end solution for Hybrid Meetings
Midori Connolly, Chief AVGirl
Pulse Staging and Events
http://twitter.com/AVGirlMidori
Midori@pulsestaging.com
619- 517-5916
http://bit.ly/pulsetools
Hinweis der Redaktion
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Phones or laptops = YES!\n (Don’t forget to turn off your ringer)\n Live Polling\n Twitter: #eventprofs #md10 @GreenA_V (me)\n Engage!\n Move and Stretch \n This is YOUR experience\n
Phones or laptops = YES!\n (Don’t forget to turn off your ringer)\n Live Polling\n Twitter: #eventprofs #md10 @GreenA_V (me)\n Engage!\n Move and Stretch \n This is YOUR experience\n
Phones or laptops = YES!\n (Don’t forget to turn off your ringer)\n Live Polling\n Twitter: #eventprofs #md10 @GreenA_V (me)\n Engage!\n Move and Stretch \n This is YOUR experience\n
Phones or laptops = YES!\n (Don’t forget to turn off your ringer)\n Live Polling\n Twitter: #eventprofs #md10 @GreenA_V (me)\n Engage!\n Move and Stretch \n This is YOUR experience\n
Phones or laptops = YES!\n (Don’t forget to turn off your ringer)\n Live Polling\n Twitter: #eventprofs #md10 @GreenA_V (me)\n Engage!\n Move and Stretch \n This is YOUR experience\n
Phones or laptops = YES!\n (Don’t forget to turn off your ringer)\n Live Polling\n Twitter: #eventprofs #md10 @GreenA_V (me)\n Engage!\n Move and Stretch \n This is YOUR experience\n
Phones or laptops = YES!\n (Don’t forget to turn off your ringer)\n Live Polling\n Twitter: #eventprofs #md10 @GreenA_V (me)\n Engage!\n Move and Stretch \n This is YOUR experience\n
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I restructured my presentation so that we will cover the one question that most people seemed to have according to the poll results – what is a hybrid anyways?\nBut first we must define a Virtual Event.\n
I restructured my presentation so that we will cover the one question that most people seemed to have according to the poll results – what is a hybrid anyways?\nBut first we must define a Virtual Event.\n
I restructured my presentation so that we will cover the one question that most people seemed to have according to the poll results – what is a hybrid anyways?\nBut first we must define a Virtual Event.\n
I restructured my presentation so that we will cover the one question that most people seemed to have according to the poll results – what is a hybrid anyways?\nBut first we must define a Virtual Event.\n
Okay, everyone doing okay?\nGot your water and a comfy seat? We’re going to hit a long stretch of presentation mode here but please ask questions at any time!\n
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Economy\nBudget and travel restrictions\nEnvironment\nWWF report calculated the impact of employee travel on a company's total carbon footprint – 50% or more for non-manufacturing companies\nWith increasing environmental regulations, large organizations are looking at ways to reduce their carbon footprint and travel is an easy target.\n\nBut the primary reason is that you are filling some need within your organization. List the top three challenges for your organization and see where a virtual or hybrid meeting can fill the void.\nMost of the organizations who need f2f attendance are holding meetings to increase revenue.\nIf not, then maybe it’s to SAVE money or improve educational offerings.\n
Engagement: Interacting virtually can actually lead to a phenomenon referred to as “Psychological Safety” As we know, there is a detachment from the emotions one could feel while face to face. This can be a drawback while simultaneously lead to \n\nNew markets: international, middle management or employee w/o travel budget\n
Engagement: Interacting virtually can actually lead to a phenomenon referred to as “Psychological Safety” As we know, there is a detachment from the emotions one feels while face to face. We usually consider this to be a drawback. But can lead to a new boldness from normally reserved individuals. Pull new ideas and concepts from your audience members who wouldn’t otherwise be willing to talk.\n\nFACT ON WILLINGNESS TO PARTICIPATE\n
Most platforms will allow for post-presentation testing and/or reporting of how long viewers stayed tuned in. If you have viewers logging out after a short time, you can evaluate the delivery methodology.\n
Introductory videos – short commercials before streaming begins or introduce speakers.\nHave their graphics up as the hold image in between sessions.\n\nNew data and demographics to be captured unlike a f2f audience. Track their interest and click throughs.\n
Content capture and repurpose\nBlogworld charges $250 for access to their recordings\n
You might have had audiences with disabilities that made travel difficult and perhaps not worth the effort.\nCould be new opp’s.\nWhich leads us to…\n
You might have had audiences with disabilities that made travel difficult and perhaps not worth the effort.\nCould be new opp’s.\nWhich leads us to…\n
You might have had audiences with disabilities that made travel difficult and perhaps not worth the effort.\nCould be new opp’s.\nWhich leads us to…\n
You might have had audiences with disabilities that made travel difficult and perhaps not worth the effort.\nCould be new opp’s.\nWhich leads us to…\n
You might have had audiences with disabilities that made travel difficult and perhaps not worth the effort.\nCould be new opp’s.\nWhich leads us to…\n
New generations of attendees who do not have budget to travel.\n\nExecutives who don’t have time to travel.\n\nInternational markets.\n
New generations of attendees who do not have budget to travel.\n\nExecutives who don’t have time to travel.\n\nInternational markets.\n
New generations of attendees who do not have budget to travel.\n\nExecutives who don’t have time to travel.\n\nInternational markets.\n
New generations of attendees who do not have budget to travel.\n\nExecutives who don’t have time to travel.\n\nInternational markets.\n
New generations of attendees who do not have budget to travel.\n\nExecutives who don’t have time to travel.\n\nInternational markets.\n
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Let’s talk about engagement strategies: Keeping an audience engaged means they will stay tuned in longer and become a part of the experience. Their learning retention increases and they are active participants.\n
Let’s talk about engagement strategies: Keeping an audience engaged means they will stay tuned in longer and become a part of the experience. Their learning retention increases and they are active participants.\n
Let’s talk about engagement strategies: Keeping an audience engaged means they will stay tuned in longer and become a part of the experience. Their learning retention increases and they are active participants.\n
Let’s talk about engagement strategies: Keeping an audience engaged means they will stay tuned in longer and become a part of the experience. Their learning retention increases and they are active participants.\n
Let’s talk about engagement strategies: Keeping an audience engaged means they will stay tuned in longer and become a part of the experience. Their learning retention increases and they are active participants.\n
Let’s talk about engagement strategies: Keeping an audience engaged means they will stay tuned in longer and become a part of the experience. Their learning retention increases and they are active participants.\n
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Your ideal connection is a wired, \n
T1 is ideal\nAt the minimum, ask for a wired Internet connection\nWifi for attendees\n
T1 is ideal\nAt the minimum, ask for a wired Internet connection\nWifi for attendees\n
T1 is ideal\nAt the minimum, ask for a wired Internet connection\nWifi for attendees\n
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T1 is ideal\nAt the minimum, ask for a wired Internet connection\nWifi for attendees\n
T1 is ideal\nAt the minimum, ask for a wired Internet connection\nWifi for attendees\n
T1 is ideal\nAt the minimum, ask for a wired Internet connection\nWifi for attendees\n
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100% of the members who attended virtually felt this was an added value to their PCMA membership and would like to do it again. When asked if they would be more inclined to attend an event or join PCMA, 78% of the non-members who attended virtually replied, “Yes, PCMA is a forward-thinking and exciting association”.And, from a networking aspect; when asked if this event helped connect to PCMA members on a scale of 1-5 (5 being strongest), 36% of virtual attendees replied “Come to think of it, I guess so (level 4)” and 64% replied “Yes! Thanks for the increased networking opportunity (level 5)”. \n