1) The document discusses how to select and prepare speakers for hybrid meetings to ensure success. Logistical considerations include room setup, audiovisual support, and webcasting platforms. 2) Preparation involves designing sessions and training speakers on the technology. Speakers should be trained on using the streaming platform, special devices, and moderating techniques. 3) Interactive elements like polls and backchannels can help engage remote audiences. Appointing a technical moderator to filter questions and relay them to the speaker can also aid connection.

1. How to Prepare Your
Speakers for Hybrid
Meeting Success
An
Production
Midori Connolly, CEO
Pulse Staging and Events, Inc.

2. Quality of content, interaction, technology and networking
-Convention 2020
• How do you select and prepare for
success?
• What are the logistical considerations?
• What are some examples of success?

3. Our goals...
Communicate
and
Connect

5. Select + Enable
=
Connection

6. Selection
1.Call for Speakers
2.Session Selection

7. Call for Speakers
Do you have
experience with this
What will you type of format?
do differently?
Can you send in a video?

8. Session Selection

9. Preparation
1.Logistics
2.Session Design

10. Preparation:
#1 Logistics
★Room Set
★AudioVisual Support
★Webcasting Platform

13. Preparation:
#1 Logistics
★Room Set
★AudioVisual Support
★Webcasting Platform

14. Camera/
Video
Audio

15. Preparation:
#1 Logistics
★Room Set
★AudioVisual Support
★Webcasting
Platform

16. Streaming Platform
Live Capture
Media Rich
Interactive Features

17. Preparation:
#2 Session Design
★Session Type - Tools
★Tech Moderator

18. BackChannel
polleverywhere.com

19. Gift Bags?
Remote Attendee “Kit”?
Menus?

20. Preparation:
#2 Session Design
★Session Type - Tools
★Tech Moderator

21. Introduce
moderator 1.Speaker
ahead of asks for input
time from Remote
Audience
2.Moderator
FILTERS
Replies
4.Moderator
addresses
3.Moderator logistics and
RELAYS replies to conversation
Speaker

22. Moderator:
Laptop, possible seat at
Production Table,
Microphone or access to
Downstage Monitors
T

23. Contract Options:
Tech Moderator in Room
Visual Feed (audience moderated)
Self-Moderated

24. Training
TECHnique
TECH
Training
TECHnology

25. TECHnology
★Platform Look & Feel
★Special Devices
★Tools/Types/When to
Use

26. TECHnique
★ Attire, Stage
★ Handouts (http://bit.ly/pulsetools)
★ Group ★Speaker
Activities/ Mentors
Movement ★ Samples

27. Visual Tweets
@MichaelMcCurry

28. Visual
Twitterfeed

30. http://EventCampTwinCities.com

31. Select Enable
=
Connection

32. With gratitude.
Speaking, Training, Conversation:
AudioVisual/Tech Strategies
and Sustainability Within the
Midori Connolly, Chief AVGirl characters for
Pulse Staging and Events, Inc. thanks and feelings
midori@pulsestaging.com are embedded the
@GreenA_V symbols for heart
and speech.
From the heart, with
feeling, I express my
gratitude.