System Walkthrough

1. Media Management System
User Guide
23rd March 2018

2. What Is A MAM ?
Media Asset Management is a software-based solution for organising,
searching and sharing your media. The BASE – Assetry Studio MAM is a
100% cloud-based solution, all hosted online, directly integrated with
your private cloud storage account. MAM solutions are designed to
help you better manage your content and asset storage resources,
particularly when dealing with very large data sets.
Local Computer / Editor
Jellyfish Storage
Cloud Hosting

3. Some Jargon..!
• Encode – this is a version of the asset transcoded to a specific requirement, eg
optimised for YouTube, or 1080p for playback as a proxy
• Explorer View – a view of the storage content similar to a Windows file tree only
available to Admins
• Master – this is the production master, the highest quality version of the asset
• Proxies – the system can create four versions of the master for preview and
search purposes; proxies are automatically created for new content, but you may
sometimes need to create a proxy for archived content
• Sync – making sure that the same files are exactly replicated in two or more
separate locations
• Series – is a theme or collection of programmes
• Tiles View – a view of the content as ‘cards’ or ‘tiles’

4. 1. Basics
This part of the guide will teach you how to:
• Log in
• Manage your password
• Understand the basic user interface and the different functions of the
system interface
• Search for content

5. Logging In
Your login is your
company email
If you don’t have a login,
please request a login
from one of the Admins
You should receive a
‘Change Password’ email
where you can access and
set your password
If you can’t access the
system click on ‘Forget
Password?’ to reset your
password
Please keep your password
secure and do not share it
with other users

6. Main Interface
Contextual search will
search on the view you
are seeing
List tells you
what items
are on your
list
Alerts tell you
what files are
being
processed
Manage your
account and
password
Action menu
allows you to
apply actions
to multiple
items
Select number
of items in
your view
(red if there’s
something
wrong with the
view)
Roll over a tile
to see more
options
Main menu
options
Minimise the
menu
Advanced search
(Programme view only)
Click on title to
select (it will
turn blue)

7. Menu
Series contain series such as Nurture, Only Human, Real Stories
Programmes are individual shows or videos, this is where you edit and manage them
Masters give you access to the programme masters
Explorer enables you to view content hierarchies and work in progress files (admins only)
Use this option to send files to colleagues, partners, clients or social media
View system Reports
Manage your company and partner settings and manage and add users
You can minimise the
menu and expand it again
by clicking on this icon

8. Test Yourself…
• What is your login name ?
• How do I change my password ?
• How do I search the view I am in ?
• Where is the Actions menu ?
• How do I show additional options for an item ?
• How do I minimise the menu ?

9. 2. Finding Content
This part of the guide will teach you how to:
• Log in
• Manage your password
• Understand the basic user interface and the different functions of the
system interface
• Search for content

10. Basic Search
Basic search is contextual –
so it will search the area of
the system you are in for
matching content (eg Series
name, Programme name,
etc..)
The basic search just matches a single
string or set of letters. Use Advanced
Search if you want to make more complex
queries

11. Advanced Search
With Advanced Search you
can make much more
granular queries using a
wide number of criteria
Advanced Search is only
available for Programmes
view

12. Browsing - Structure
Series 1 Programme 1
Programme 2
Audio
Videos
Images
Documents
Master
SERIES
PROGRAMMES
MASTERS
Proxy 1
Proxy 2
Proxy 3
Proxy 4
COMPANY

13. Browsing – Navigation 1
1. Go to
Companies
2. Search for the
Company /Client
Click on the Series
button to see this
client’s series

14. Browsing – Navigation 2
If the Series has
no Programmes
it will be blank
(we call this a
“container”)
Click on the
Programmes to see
the programmes in
the series You can now play,
share or use the
programme
You can navigate directly to
Programmes view and use the
search button to look for
content. The latest content
appears first

15. Tiles
Unique ID
Length
(for video)
Edit
Metadata
Delete
Play (for
video)
Share
Tiles are contextual to
the item they represent.
This is the Programme
view.
Build Embed
code
Edit new version of
video
See
underlying
video
proxies
Add video
Notes and
view
Approvals
See audio files
(documents and
images also
appear)

16. Test Yourself…
How do you find how many series Company Y has ?
How do you view the latest Programmes uploaded to the system ?
How do I switch from looking at the Series for Company Y to the Programmes of Company B ?

17. 3. Uploading & Managing Assets
This part of the guide will teach you how to:
• Upload content
• Manage metadata
• Change thumbnails
• Make simple edits

18. Upload Content without encoding
1. Select
Explorer view
2. Click to upload a file or
folder
3. Progress is shown in
the Alerts section
Content uploaded to the Jellyfish nearline
storage will automatically be synced and
viewable from the Explorer view

19. Upload Content with encoding
1. Select
Explorer view
2. Click to upload a file or
folder
When encoding is done by default, the
uploader is red, when the content is not
encoded it will be green

20. Edit Metadata
2. Edit required metadata
fields
1. Click on Edit on
Tile in Programme
view
4. Save changes
3. Click on Images tab to
edit thumbnails, etc..

21. Edit a Video Options
There are four edit options – you can apply one or more at the same
time
• Trim – take the top or end from a clip
• Overlay text – place text on the image in a chosen position between
two points in the video
• Overlay graphic – overlay a graphic on the image between two points
in the video
• Insert slate – puts in a text or graphic screen at a selected point in the
video for the length of time specified by you: can be used for titles
https://live.vzconsole.com/#/masters

22. Edit a Video
1. Select Edit
and then click
the Edit button
2. Select the Edit function
you require and options
will appear below
3. Enter the settings you
require and click on
Preview or Render
4. Click Preview to view
your edit, or Render to
create a new Master

23. Edit - Trim
2. Click on the
video to play
and pause
1. Tick on Trim
video effect
3. Use the nudge
buttons to find
an exact mark
5.Click Preview to view
your edit, or Render to
create a new Master
4. Mark In and
Out points

24. Edit – Add Text
2. Click on the
video to play
and pause
1. Tick on Add Text to Video
effect (tick off if you want to
use video controls and then
back on again)
3. Use the nudge
buttons to find
an exact mark
7. Click Preview to view
your edit, or Render to
create a new Master
4. Mark In and
Out points
5. Adjust your
settings
6. Type in your
text

25. Edit - Image
4. Click on the
video to play
and pause
1. Tick on Add Image to Video
effect
5. Use the nudge
buttons to find
an exact mark
7. Click Preview to view
your edit, or Render to
create a new Master
6. Mark In and
Out points
3. Adjust your
settings
2. Upload your
image or
browse and
select it

26. Edit - Graphic
4. Click on the
video to play
and pause
1. Tick on Add Graphic to
Video effect
(toggle to view video)
5. Use the nudge
buttons to find
an exact mark
7. Click Preview to view
your edit, or Render to
create a new Master
6. Mark In point
3. Adjust your
settings
2. Type in text,
using carriage
returns if you
want

27. Test Yourself….
• How do I change the title and keywords to an asset ?
• How do I change the poster frame for a video ?
• How do I top and tail a video and add a bug in the right hand corner ?

28. 4. Explorer View

29. 5. Distribution
This part of the guide will teach you how to select one or more assets
and share them:
• Via email
• To social outlets
• As an embed

30. Send a Video or Asset
To send a specific asset
just click on the share
button
Then select how you
want to distribute the
asset

31. Send Multiple Assets or Videos 1
1. Click on the title of
one or more assets to
select them
2. Click on Add To List
3. Click on Send in the
main menu

32. Send Multiple Assets or Videos 2
Select how you want to
distribute the asset

33. Send to Social 1
Click on Connect the
first time to link your
account with the
system
It is not currently intended that
you use the system to send
content to social media
platforms

34. Send to Social 2
Select your settings
and then Start
Uploading

35. Create an Embed
1. You can create
embeds for
programmes, videos,
playlists, players and
channels
2. Change
settings
3. Copy and paste
code into CMS,
blog or web page

36. Test Yourself…
• How do I send a video to a colleague ?
• How would I post a video to YouTube ?
• How would I post a video to Facebook ?
• How can I share a video player with a website ?

37. 6. Downloading
This part of the guide will teach you how to download content from the
system for editing or other usage:
• Download a Master
• Download Proxy
• Download Thumbnail
• Download Stills
• Download Folder
• Download multiple items/selections
• Download other file types

38. Download A Master
1. Go to Masters View
2. Search or browse for
the required Master
3. Rollover the tile and click
on the Download icon
4. Download progress will
appear in your browser

39. Download A Proxy
1. Go to Programmes
View
2. Search or browse for
the required Programme
3. Rollover the tile and click
on the Video (Proxies) icon
4. Select the proxy you want to
download (version appears here)
5. Roll over tile and click on
download button

40. Download a Thumbnail
1. Go to Programmes
View
2. Search or browse for
the required Programme
3. Rollover the tile and click
on the Image icon 4. Click on the download icon

41. Download Stills
1. Go to Programmes
View
2. Rollover the tile and click
on the Edit icon
3. Click on the
Images tab
4. Click on Browse
5. RIGHT click on your
selected image and
Save Image as…

42. Download One Or More Files
You can download versions of
files such as encodes or proxies
from the Tiles view
1. Go to
Programmes View 2. Click on the Videos icon
to reveal proxies & encodes
4. To download a specific file
click on the download icon
on the tile
3. Reveals the proxies and
encodes as individual files
5. To download multiple files,
select each tile by clicking on
the title (they will turn blue)
6. Select
Download from
Actions menu

43. Download Other Files
You can download versions of
files such as encodes or proxies
from the Tiles view
1. Go to
Programmes View
2. Click on the relevant icon
to reveal available files
(audio in this case)
4. To download a specific file
click on the download icon
on the tile
3. Reveals the available files

44. Download A Master (Explorer View)
1. Go to Explorer View
2. Search or browse for
the required Master
3. Rollover the tile and click
on the Download icon
4. Download progress will
appear in your browser

45. Test Yourself
• Download a master video file
• Download a thumbnail
• Download a still image from a selected programme
• Download a folder
• Download multiple files at once
• Download a graphics file

46. Support
• For support and to answer any question, or to report bugs, please contact your
in-house Super Users. Your Super Users are the primary contact point with BASE
Media Cloud technical support representatives.

47. Media Management System