1. Marelyn du toit
TMS/KMS Administrator at Scania South Africa
marelyn@cellc.blackberry.com
Summary
I consider myself an asset to any Institution or Organization that gives me the chance to prove myself. I'm self
motivated and very flexible at handling change. I have strong Reconciliation & Analytical skills, are Open
Minded, Determined, Pro-active, enjoy learning new things and i'm always up for a challenge.
Experience
TMS/KMS Administrator at Scania South Africa
September 2011 - Present (7 months)
I'm currently the TMS/KMS Administrator and Part of the Project team that were selected to complete the
specified milestones, in order for the New training system (TMS/KMS) to be implemented.
Populate Organisation/User templates to be batch loaded into the system:
- Create a Organisation list that includes the address &
currency details of all the various Business units &
assign all of them to Southern Africa's domain code as
well as a organisation code, made up of a country /
distributor code, to easily identify.
- Create a User list on the basis of all Organisation
staff who has a training need.
- Group according to Organisation codes & assign a local
training co-ordinator to each group.
- Create user names.
- Create Job title links & assign to a primary job code.
Convert current course objectives into HTML code.
Amend the clauses in the Global TMS/KMS Legal Terms
template to comply with Southern Africa.
Liaised with the Global Project manager & Local project
Leader to setup all local job codes according to Global job codes & obtained clarification when required.
Attend tele-conference pulse meetings and follow milestones as set out.
Checked Local course codes compiled by trainers according to Global codes & Submit along with my
organisation/user list & Legal terms to the Global project manager for review & final approval.
All of above were successfully batch loaded to the system.
Global manager arrived in S.A to assist & train me to
Build Learning Activities/Matrices for technical & commercial courses & Set up objectives by pasting
HTML codes. Created fullfilment links for courses that require certifications.
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2. Kms: Create Technical & Commercial Knowledge matrices for a specific Organisation:
- Assign courses, levels & target jobs
Interface these Matrices with the Global (Corporate) Matrix.
Assist with e-learning material and set up.
Assist with LTC Training.
Implement, Administer & Maintain new System.
Training co ordinator / administrator at Scania south africa
February 2009 - August 2011 (2 years 7 months)
Compile Letters of Training Invitations and Distribute at least three weeks in advance;
Make all Travel & Accommodation bookings and arrangements for Scania Trainees;
Follow up on all Course bookings and Liaise with Trainees, Training coordinators & Workshop Managers to
ensure course attendance;
Liaise with Travel Agents and sort out any Travel & Accommodation issues;
Regularly check Technical, Commercial & Driver Training schedules to make necessary arrangements;
Update Training schedule to show Attendance, Cancellations, Travel & Accommodation bookings;
Make Arrangements & Organize the use of Pool and Company vehicles;
Check course attendance and organize, order lunches and refreshments for trainees;
Maintain a Filing system and update files on a regular basis;
Compile and Print out Technical, Commercial & Driver training Certificates;
Keep track of all costs – Lunch & Refreshments, Travel & Accommodation, Allowances, Training vehicle
repairs, Fuel costs and other related issues;
Administer and control all Training vehicles keys and Log books, ensure that Log books are correctly filled
in;
Maintain a Department Leave and Time-off Roster for all Training Staff - regularly update;
Compile Month End timesheets timeously and forward to H.R;
Compile Month End Reports, inputting all relevant data;
Compile all Training info an a Quarterly basis for the Sweden Scorecard Report – re: Costs, Man Hours, Man
Days etc. and submit to Regional Training Manager;
Monitor and Administrate the Training Department Budget & Analyse Expenses Trends;
Set up and Maintain Training Data Base System concerning Trainee Information, Travel & Accommodation
costs etc.
Compile and Submit Trainer Travel reconciliations & expense claims;
Administer and control Cash Advances;
Maintain Stationary stocks & orders for the department.
Temp - Creditors Sup / Financial Controller at HRS SOLUTIONS
2008 - 2009 (1 year)
TEMP Financial Controller @ Scania for Hrs Solutions:
8 May 2008 – 11 February 2009
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3. May 2008
Creditors Dept. standing in for Sumaya (Creditor’s Manager) while on maternity leave;
July to 20 August 2008
Payroll Recons for Gail Roberts
(HR Solutions / Scania)
September 2008 – 11 February 2009
Assisted Mr. Tony Boyd with the following:
GIB Insurance Claims;
Distribution of Monthly Cell phone Accounts;
Distribution of Monthly Fuel Reports;
Distribution of New & Re-Issued Fuel Cards;
Fuel Reports;
Raise Invoices for the sale of Company Vehicles;
Prepare offer to Purchase for Company Vehicles;
Prepare Agreement of Sale of Company Vehicles;
Prepare Rent Invoices for Payment;
Do allocations on Rent Invoices once Payment is finalized;
General Office Duties;
Creditors Supervisor at Tedelex Trading (Pty) Ltd
April 2003 - May 2008 (5 years 2 months)
Local Sundry Accounts to be paid by the 30th;
Obtained Discounts & created monthly Reports for M.D. on Discounts received. Assist Management with
general office duties;
Clearing of Creditors Age Analyses & Monthly Provisions;
Liaise with Debtors Re. Contra Accounts;
Captured Internal Transfers;
Opened New Product Code’s on AS400 for Service Agent’s job cards;
Oversee & Authorize all Sundry accounts before submitting files for payment (1x Clerk);
Oversee & Authorize all Transport accounts before submitting for payment (2xClerks);
Purchase Orders for Stationary / Coffee & Tea Rations;
Opened Credit Applications & New Supplier accounts on AS400 as well as New Stock orders, Product codes
& Shipping Order files;
Assisted with Indent Clearing account;
Received New (SABS) Letter of Authorities & Updated Report;
Assisted Management with Problem solving e.g. System / Recons / Reports etc.
Liaised & Fax all New Shipping orders received to Safcor;
Typed Annexures on a daily basis for new Letter of Credits to be opened & arranged Lc's with all Major
Banks on a daily basis (Manual + HSBC/Citibank On-Line Applications)
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4. Paid overseas suppliers via Telegraphic Transfers;
Booked Foreign currencies;
Liaised with banks on a daily basis re. payment queries;
Liaised with overseas suppliers via e-mail Re. Amendments;
Captured General Ledger Journal’s & Accruals;
On Standby for Cashbook clerk while on leave -monthly bank transfers via Std Bank (Cats), Cheques &
Journals;
On Standby for Shipping Manager while on December leave - Costing’s & Clearing Instructions, Released
orders on system, G.R.V’S for samples received & Liaised with overseas suppliers regarding Shipping order
delays etc. Updated Cash flow once stock or Doc’s were received;
Updated TNA2000 system on a weekly basis & Forwarded employee leave reports to HR on a monthly basis.
Reason for Leaving: Retrenchment April 2008
Service and Cost cutting project at Tedelex Trading (Pty) Ltd
August 2002 - April 2003 (9 months)
The Service Department had a large back log on Job cards relating to customer speaker abuse, it became a
problematic area as the customers disputed the fact that it’s not repaired and still within the guarantee. At the
time I was interested in a challenge and were called in by the M.D. of the Company Mr. Alan Nossel, he
asked if i'm interested & if i would be able to get this Project started & at the same time do research on how
the Company could cut costs on Stationary, Phone accounts, Obtain best prices & discounts etc. and provide
reports on a monthly basis.
I accepted his offer and did the following:
#Draft a notice regarding Speaker repairs relating to Customer Abuse with Immediate effect and distributed
to all chain stores;
#Did daily follow ups & liaised with all stores, quoted the customer and captured notes onto AS400;
#Checked bank statements against deposit slips received & handed to Debtors;
#Created Monthly Reports for M.D. on exchanges due to lack of spares;
#Requesting Itemized Billing on all Phone accounts and were advised by M.D. that the company has to be
re-imbursed for all excessive calls;
#Sent out staff notices and gave copies of accounts to H.R. Department to deduct from their salaries;
#Started a Control Register on all outgoing Stationary;
#Changed Stationary & Beverage suppliers and arranged a further 2.5% settlement discount;
#Managed to assist the Creditors Dept. when they couldn’t meet their Deadlines with the capturing of
Invoices & assisted Head of Dept. with filing & splitting of Shipping Documents.
In the 8 Months that I were involved with this project I managed to resolve All Customer disputes and
received all payments on repairs done, by the time I were asked to return to the Creditors Department
everything were running smooth.
Creditors Clerk at Tedelex Trading (Pty) Ltd
August 1997 - August 2002 (5 years 1 month)
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5. TEDELEX TRADING (PTY) LTD (Santronics)
Position Held: Creditors Clerk
Dates Employed: 12 August 1997 – 13 August 2002
Duties:
Receiving Invoices & Checking that Agent Rates were charged correctly;
Matched & Batched, Allocate & Capture Invoices on I.M.S (+/- 3605 Service Agents & Sundry invoices
captured a month)
#Capturing of all Transport Accounts;
#Checked tall Waybills and P.O.D’s (Proof of Deliveries);
#Checked Transporter Rates have been charged correctly;
#Compiled Query lists;
#Printed Remittances;
#Reconcile all Sundry accounts manually – Accounts done for 3 x companies - Santronics, Africatek &
Tedelex;
#Telephonically prepared documents for payment;
#Meet deadlines and Liaise with Agents regarding Queries
#Do monthly Average reports on Service Agents;
#Obtained Discounts & Assisted Management with general office duties;
#Distributed Monthly Cheques;
#Relieved at Switchboard;
#Completing Job cards on AS400;
#Santronics Amalgamated with Tedelex in 2000, I was selected to under go training on their AS400
accounting system and had to train other staff members on the system and help with problem solving;
#Trained all new staff that joined the Creditors Dept.
Telesales at E.C.I
May 1997 - July 1997 (3 months)
#Canvassing via phone directory to get new clientele;
#Cold Calling;
#Using sales pitch to sell toner cartridges on a daily basis;
Sales Assistant - Part time at Ackermans
December 1996 - January 1997 (2 months)
# Assist customers in store;
# Co-ordinate shelves & stock taking;
# Assist with Promotional display set-up;
Courses
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6. NMP, New Manager’s Programme
Wits Business School
Business Communications NMP74 - NQF Level 6
Managing People NMP74 - NQF Level 6
Managing Resources NMP74 - NQF Level 6
Marketing Management NMP74 - NQF Level 6
Financial Information NMP74 - NQF Level 6
Organisational Dynamics NMP74 - NQF Level 6
Project Management NMP74 - NQF Level 6
.................................................................................................................................................................
Independent Coursework
Effective Person
Managing People
Managing Basic Business Finances
Analysing Business Finances
Excel 2007 Advanced + 2010 Intermediate
Pivot Tables
Powerpoint 2007 Intermediate & Advanced
Project 2007 Intermediate & Advanced
Access 2007
Languages
Afrikaans (Professional working proficiency)
English (Professional working proficiency)
Skills & Expertise
Office Management
Documentation
Administration
Mentoring
Analytical
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7. Problem Solving
Reconciling
Computer Literate
Fast Learner
Internet
Creative
Planning
Project Coordination
Marketing
Supervisory Skills
Letters Of Credit
Self-driven
Proactivity
Optimistic
MS Project
Excel
PowerPoint
Word
Flexible Working
Accounts Payable
Education
Wits Business School
NMP, New Manager’s Programme, 2011 - 2011
Grade: NQF - Level 6
Activities and Societies: Business Communications
Managing Resources
Managing People
Organisational Dynamics
Financial Information
Marketing
Project Management
Fakkel High School
High School, High, 1993 - 1996
Activities and Societies: Afrikaans; Home Economics;
Math’s; English; Typing;
Business Economics
Received Honours in Drum Majorettes.
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8. Marelyn du toit
TMS/KMS Administrator at Scania South Africa
marelyn@cellc.blackberry.com
Contact Marelyn on LinkedIn
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