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Assessing Risk to Drive Decision Making 20161110
- 1. Assessing Risk to Drive Decision Making Liz Bishoff, The Bishoff Group Judy Cobb, Manager Digital Platforms, OhioLINK Meghan Frazer, Manager Technology Integration, OhioLINK November 10, 2016
- 2. About OhioLINK Academic Library Consortium 121 Member Libraries sharing 46 million physical items 18 TB of centrally provided digital resources: ● 26 million electronic journal articles ● 160 thousand items in DSpace ● 60 thousand ETDs ● 58 thousand eBooks
- 3. Needs Assessment: Project Objectives Develop organizational understanding of mandate to assure long term access to shared collections Create an environmental scan showing strengths, weakness, opportunities and threats (SWOT) for each of the collections Develop a list of recommendations/strategies to address needs
- 4. Risk Assessment: “Isn’t back-up enough?” Digital preservation vs back-up Risk Assessment ○ NDSA Levels of Preservation ○ JISC’s AIDA Tool Now Assessing Organizational Readiness toolkit https://dart.blogs.ulcc.ac.uk/category/aor-toolkit/ Collection based assessment included collection managers, IT support staff, member library representative
- 5. Risk Assessment - NDSA Levels of Preservation
- 6. Risk Assessment - AIDA Toolkit AIDA self-assessment toolkit http://aida.jiscinvolve.org/wp/toolkit/ 2014 2016
- 7. Risk Assessment - AIDA Toolkit cont’d
- 8. Decision Making: Conclusions Adjusted messaging to “long term access” Confirmed preservation commitment and priority collections Determined that locally managed repository was best strategy Established a IT buy-in through shared risk assessment process
- 9. Action Steps Communicated to stakeholders risk of not moving forward Initiated an RFP Process for a Digital Preservation Platform Created dedicated position to manage digital preservation program
- 10. Lessons Learned ● Risk analysis worked to drive process ● Stakeholder participation is critical ● Inventory existing risk and disaster related policies and procedures ● Will always be implementation challenges ○ IT “buy in” vs. IT “getting things done” ○ Adding a vendor into the mix
- 11. Thank You Liz Bishoff - liz.bishoff@gmail.com Judy Cobb - jcobb@ohiolink.edu Meghan Frazer - mfrazer@ohiolink.edu