Governance - Project Management Office Professional Services
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This document outlines a project management framework that includes four phases - Initiate, Plan, Execute, and Close. It describes the key documents, approvals, and stakeholders involved at each stage of a project from initial request through completion and sign-off. Key deliverables include scoping analyses, statements of work, project plans, status reports, and lessons learned documentation. The framework is intended to provide governance and standard processes for managing technology projects.
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Governance - Project Management Office Professional Services
- 1. Created By Mark S. Mahre on September 2010 Discovery Architecture Approvals KickOff Configure/Deliver/Handover Sign-Off Governance Group(s) Documents Minimum Standards (Check List) Reporting INITIATE PLAN EXECUTE CLOSE Request for Discovery Engage EA Resource Authorization Workflow Launch Procedures Status Reporting Change Controls Project Updates Completion Criteria Project Charter Sales Business Case Opportunity Profiling • Technology • Project Size • People Resources • Client Type / Criteria • Scope (Context, Tasks, Deliverables & Timeline) • Project Dependencies • Project Type (T&M, Support Contract, etc…) • Financials • Risk Assessment • Client Stakeholder Map EA Project Charter Project Design Technical Case Study Partner Facing SOW Client Facing SOW Resource Planning System Updates Kick-off Agenda Project Status Report Design & Requirements Implementation Plan Testing & Deployment Plan Operations Handover Approval Handover All Documentation to Client Client Signoff Procedures Sales Mgt PS Mgt Serv Desk PMO Partner Engineer Consultant Scope Reconcile Financials Resources Project SOW Resource Pool EA Partner Engineer SME Serv Desk Partner Engineer PS MgtSales Sales Mgt ConsultantPartner Serv DESK Consultant Sales Partner Engineer Results PM Naming Consultant SME Partner Engineer PMO Consultant SME Partner Engineer PMO PS Mgt TITLE Technology Profiling • Technology Definition • Architectural Review • Operations Review • Security Requirements • Data Center Requirements • Resource Requirements • Risk/Benefit Definition • Business Requirements • Sourcing Requirements • Corporate/Legal Review • Migration Strategy • Inter-Dependencies Mapping • Process Dependencies Sales Mgt PS Mgt Gate 1 Sign-off Document Gate 2 Sign-off Document Scoping Analysis • Create Client Facing SOW • Create Partner Facing SOW • Resource Requirements (SC, Partner, Consultant) • Business Requirements • Sourcing Requirements • Corporate/Legal Review • Vendor Sourcing (HW/SW) Management • Project Team Options Scope of Work “SOW” Actions • Finalize Client Facing SOW • Finalize Partner Facing SOW • Resource Availability (SC, Partner, Consultant) • Corporate/Legal Approvals • Vendor Sourcing (HW/SW) Pricing • Project Financials • Project Team Options • SOW Approval Workflow Process • Require Appropriate Signatures • Schedule Project Start Date Project Launch Actions • Technology Validations • Architectural Validations • Operations/Security Validations • Requirements Validations • Timeline/Milestone Documented • Data Center Requirements • Resource Requirements • Migration Strategy • Testing Standards (Pilot, UAT, Performance, Measurements, System, Application, Integration) • DR & BCP Strategies • Operations Handover Plan Project Execution Actions • Technology/Application SME Team Meetings • Operations/Security SME Meetings • Project Team Meetings • Project Stakeholder Meetings/Updates • Status Reporting • Milestone Tracking • Resource Tracking • Migration Planning • Training Procedures • Documentation Deliverables • Testing (Pilot, UAT, Performance, Measurements, System, Application, Integration) • Operations Handover & Integration Execution Closing Analysis • Decommissioning Procedures • Business Requirements Measurements • Benefits Tracking Analysis • Client Questionnaire Results • Project Support Contacts • Sign-off of Client Facing SOW • Sign-off of Partner Facing SOW • Resource Payment Completion • Financials Analysis • Lessons Learned Documented and Stored • Project Closure Process System Request Partner Facing SOW Client Facing SOW Gate 2 Sign-off Document Program Status Reporting Project Plan Updates Project Plan Communi- cations Plan Finance Mgmt Purchasing Operations Sales Forecast Resource Analysis SOW Closure Analysis Profitability / Time Analysis Signed to Start Date Analysis Project Invoicing & Expense Reporting Project Financials & Profitability Analysis CreatedByMarkS.MahreonSeptember2011 PMO Partner EA PMO Partner EA To be used by Corus360 Gate 1 Approvals Gate 2 Approvals Gate 3 Approvals Signatures Project Management Office (“PMO”) Governance & Framework Created By Mark S. Mahre on September 2010 Discovery Architecture Approvals KickOff Configure/Deliver/Handover Sign-Off Governance Group(s) Documents Minimum Standards (Check List) Reporting INITIATE PLAN EXECUTE CLOSE Request for Discovery Engage EA Resource Authorization Workflow Launch Procedures Status Reporting Change Controls Project Updates Completion Criteria Project Charter Sales Business Case Opportunity Profiling • Technology • Project Size • People Resources • Client Type / Criteria • Scope (Context, Tasks, Deliverables & Timeline) • Project Dependencies • Project Type (T&M, Support Contract, etc…) • Financials • Risk Assessment • Client Stakeholder Map EA Project Charter Project Design Technical Case Study Partner Facing SOW Client Facing SOW Resource Planning System Updates Kick-off Agenda Project Status Report Design & Requirements Implementation Plan Testing & Deployment Plan Operations Handover Approval Handover All Documentation to Client Client Signoff Procedures Sales Mgt PS Mgt Serv Desk PMO Partner Engineer Consultant Scope Reconcile Financials Resources Project SOW Resource Pool EA Partner Engineer SME Serv Desk Partner Engineer PS MgtSales Sales Mgt ConsultantPartner Serv DESK Consultant Sales Partner Engineer Results PM Naming Consultant SME Partner Engineer PMO Consultant SME Partner Engineer PMO PS Mgt TITLE Technology Profiling • Technology Definition • Architectural Review • Operations Review • Security Requirements • Data Center Requirements • Resource Requirements • Risk/Benefit Definition • Business Requirements • Sourcing Requirements • Corporate/Legal Review • Migration Strategy • Inter-Dependencies Mapping • Process Dependencies Sales Mgt PS Mgt Gate 1 Sign-off Document Gate 2 Sign-off Document Scoping Analysis • Create Client Facing SOW • Create Partner Facing SOW • Resource Requirements (SC, Partner, Consultant) • Business Requirements • Sourcing Requirements • Corporate/Legal Review • Vendor Sourcing (HW/SW) Management • Project Team Options Scope of Work “SOW” Actions • Finalize Client Facing SOW • Finalize Partner Facing SOW • Resource Availability (SC, Partner, Consultant) • Corporate/Legal Approvals • Vendor Sourcing (HW/SW) Pricing • Project Financials • Project Team Options • SOW Approval Workflow Process • Require Appropriate Signatures • Schedule Project Start Date Project Launch Actions • Technology Validations • Architectural Validations • Operations/Security Validations • Requirements Validations • Timeline/Milestone Documented • Data Center Requirements • Resource Requirements • Migration Strategy • Testing Standards (Pilot, UAT, Performance, Measurements, System, Application, Integration) • DR & BCP Strategies • Operations Handover Plan Project Execution Actions • Technology/Application SME Team Meetings • Operations/Security SME Meetings • Project Team Meetings • Project Stakeholder Meetings/Updates • Status Reporting • Milestone Tracking • Resource Tracking • Migration Planning • Training Procedures • Documentation Deliverables • Testing (Pilot, UAT, Performance, Measurements, System, Application, Integration) • Operations Handover & Integration Execution Closing Analysis • Decommissioning Procedures • Business Requirements Measurements • Benefits Tracking Analysis • Client Questionnaire Results • Project Support Contacts • Sign-off of Client Facing SOW • Sign-off of Partner Facing SOW • Resource Payment Completion • Financials Analysis • Lessons Learned Documented and Stored • Project Closure Process System Request Partner Facing SOW Client Facing SOW Gate 2 Sign-off Document Program Status Reporting Project Plan Updates Project Plan Communi- cations Plan Finance Mgmt Purchasing Operations Sales Forecast Resource Analysis SOW Closure Analysis Profitability / Time Analysis Signed to Start Date Analysis Project Invoicing & Expense Reporting Project Financials & Profitability Analysis CreatedByMarkS.MahreonSeptember2011 PMO Partner EA PMO Partner EA To be used by Corus360 Gate 1 Approvals Gate 2 Approvals Gate 3 Approvals Signatures Project Management Office (“PMO”) Governance & Framework Mahre 2014