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Professional etiquette

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Professional etiquette

  1. 1. Professional Etiquette
  2. 2. What is Etiquette?? Webster’s II New College Dictionary defines Etiquette as: The forms and practices prescribed by social convention or by authority.
  3. 3. Does How Etiquette Benefit You? • Differentiates you from others in a competitive job market • Enables you to be confident in a variety of settings with a variety of people • Honors commitment to excellence and quality • Modifies distracting behaviors and develops admired conduct “Be one step ahead, practice the social skills necessary to help you make a great first impression and stand out in a competitive job market”. -Kenneth-
  4. 4. Critical Etiquette Topics to Consider • Etiquette Basics • Professional Appearance • Office Etiquette • Dining and Table Manners • Networking
  5. 5. Etiquette Basics • Technical and job-related skills are a must, but they are NOT sufficient when it comes to progressing up the ladder. • With the traditional paternalistic style of leadership becoming passé, professional managers expect their teams to be proactive and communicate openly. • "Soft skills are very important in business. It is essential to be technically sound, but one should also have the ability to convey the idea to the masses in the simplest possible manner,"
  6. 6. Etiquette Basics (Creating a positive image) • Behaviour: • Exhibit a positive attitude and pleasant demeanor • Use a firm handshake • Maintain good eye contact • Appropriate introductions – introduce someone by their title and last name (Ms. Mrs. Mr. Dr. Swami), unless otherwise specified • Rise when you are introducing someone or you are being introduced • Nonverbal communication is important • Show common respect and consideration for others
  7. 7. • Do you have these? If your answer is yes, good for you. • But if your answer is no, then you know it is time to approach either a training organisation or a training consultant or learn them yourself (follow the leader- pauper who became king)
  8. 8. Will formal training enhance your soft skills? There is a lot of argument in the industry as to whether it is possible to enhance soft skills in a few hours of training, especially when one considers the fact that a person has lived with those traits all his life. To this, the answer is harsh but real -- a professional who wants to do well in his/ her career does not really have a choice
  9. 9. In the initial years of your career, your technical abilities are important to get good assignments. However, when it comes to growing in an organisation, it is your personality that matters, more so in large organisation where several people with similar technical expertise will compete for a promotion.
  10. 10. Professional Appearance • Grooming is fundamental • Hair clean and styled appropriately • Clean nails, skin and teeth • Many professionals wear make-up (depends on field) • Check fragrance and clothing care
  11. 11. Professional Appearance • Wardrobe – Professional Business Wardrobe -For women: skirted/pant suit, blouse or dress shirt, sari,salwar-kameez, clean and well maintained dress shoes (generally closed-toe shoe) -For men: suit, dress shirt, tie (well maintained dress shoes) – Outerwear -Appropriate for women/men: Trench coat, umbrella
  12. 12. Professional Work Attire
  13. 13. Professional Appearance • Business Casual Wardrobe – For women: dress pants, shirt, blouse, sari well maintained dress or casual shoe (no tennis shoes, flip flops, etc.) – For men: slacks/khaki pants, polo shirt, or other collared dress shirt, well maintained dress or casual shoes (no tennis shoes, flip flops, etc.) **NOTHING SLOPPY**
  14. 14. Casual Work Attire
  15. 15. Office Etiquette • Telephone – – Use appropriate tone of voice – Maintain a positive attitude – Remove slang terms and use good listening skills (Yea) – Take complete phone messages (name, date, time, reason for calling, where they can be reached) – Cell phone – TURN IT OFF
  16. 16. Office Etiquette • Email – – Make subject line specific – Address emails – Reply to a question- copy question into your email and then provide your response – Follow standard writing guidelines - business letter format as a professional courtesy – Keep it short and concise – Include your name and contact information – REMEMBER – NOTHING is confidential when sent electronically
  17. 17. Office Etiquette • Cubical – – Keep in mind that others work around you – Professional business calls only – Use your “inside voice” when on the phone or speaking with a co-worker – Remember cubical conversations and calls can be heard by others (use discretion and good judgment as there is no “free air space”)
  18. 18. Office Etiquette • Attending a meeting – - Be on time or call if you are delayed – Listen carefully – Come prepared – Be concise and articulate when speaking – Show respect
  19. 19. Office Etiquette • Get to know the work culture – – Unique sets of norms (breaks, lunch, meetings, workplace politics, etc.) – Find out what the organization values, philosophy of conducting business, work ethic, etc. – How and when do effective people communicate in the organization?
  20. 20. Office Etiquette • What is expected of you? • Don’t talk too often about “Bygone Days” –the faster you shed your previous identity, the more easily you will begin to work in the new setting. • Find out about the “informal” chain of command
  21. 21. Office Etiquette • Making a positive impression – – Recognize that what you do early on will be magnified – Remember your manners – Be ready to learn, adapt and change – Exercise professional maturity by showing good judgment and build good relationships
  22. 22. Office Etiquette • Show a healthy respect for colleagues experience and expertise • Exhibit a positive attitude and know what your role will be on the team – How can I best assist? • Leave your personal life at the front door • Inquire about the proper way to respond to co- workers, supervisors, clients ( Business letter head, phone call etc.)
  23. 23. The Importance of Dining Appropriately 80% of second interviews involve a business meal. Therefore Table Manners is an integral part etiquettes.
  24. 24. Professional Dining Basics • Style Dining • Arrive on time • Wait to sit until host/hostess indicated the seating arrangement • Put napkin in lap before drinking or eating • Order easy to eat food • Don’t order the most expensive items on the menu
  25. 25. Professional Dining Basics • Wait until everyone has been served before you begin to eat • Bring food to your mouth – NOT your head to your plate • Salt/Pepper pass together • Generally pass food to the right • Rest utensils on plate while talking • Do not talk with your mouth full • Do not chew with your mouth open
  26. 26. Individual Place Setting
  27. 27. Professional Dining Basics • Proper posture is important • Table manners please!! – (No gum, no elbows on the table) • “Please and Thank You” • Turn your cell phone off • Be responsible for keeping up and positively contributing to the conversation • Small Talk is appropriate – topics such as : – Books, sports, food, theater, travel, current events etc. – Follow employer’s lead
  28. 28. • Serve guests of honor, woman first, then male, then counterclockwise around the table. Serve host then hostess last. • Small part of 6 or less, wait to eat until hostess begins. At a large party, hostess urges everyone to begin as they are served • Place knife and fork on plate after using, knife with sharp edge facing in and fork with tines up (American) or down (Continental) and placed so they will not fall off the plate.
  29. 29. • Never place used silverware on the table or leave it in a cup or small bowl. • A used soup spoon is left in a large soup plate or on the plate under the soup bowl. • A used coffee spoon is placed on the saucer beneath the handle of the cup. • Unused silver is left on the table.
  30. 30. • When you are finished, place the fork and knife parallel to each other, so they lie either across horizontally the center of the plate or are on the diagonal, with the handles pointing to the right. • Dessert silverware – Place so the spoon can be picked up with the right hand and the fork so it can be picked up with the left hand. • The napkin – as soon as you are seated, remove the napkin from your place setting, unfold it, and place it in your lap.
  31. 31. • If your napkin falls on the floor during a formal meal, do not retrieve it. You should be able to signal a waiter that you need a fresh one. • When you leave the table at the end of a meal, place your napkin loosely next to your plate. It should not be crumpled or twisted, it may be casually folded. You may place it in the napkin ring if one is present. • When you leave the table at the end of a meal, place your napkin loosely next to your plate. It should not be crumpled or twisted, it may be casually folded. You may place it in the napkin ring if one is present
  32. 32. • Do not place your napkin in your empty plate. • When eating soup or dessert that has liquid, it is acceptable to tip the bowl when necessary, but tip it away from you. • Test liquids before eating by testing a small amount with a spoon to see if it is too hot. Never blow on food to cool it.
  33. 33. • Do not automatically add salt or pepper before tasting. If you need to add to suit your taste, do it unobtrusively. • When asked to pass the salt or pepper, pick up both the salt and pepper and place them on the table within reach of the person next to you who will do the same, and so on, until they reach the person who asked for them. They are not passed hand-to-hand.
  34. 34. • To remove inedible items from the mouth, it should go out the same way it went in. • Olive pits can be delicately dropped onto an open palm before putting them onto your plate. • A piece of bone discovered in a bit of chicken should be returned to the plate by way of the fork. • Fish is an exception to the rule. It is fine to remove the tiny bones with your fingers, since they would be difficult to drop from your mouth onto the fork.
  35. 35. • Big seeds should be removed with a spoon. • An extremely fatty piece of meat that you simply can’t bring yourself to swallow, it will be necessary to surreptitiously spit it into your napkin, so that you can keep it out of sight. • Or you can remove it with a fork and place it on your plate and camouflage it with another morsel of food. • Just like your mother told you, Keep your elbows off the table!
  36. 36. • If you are someone’s guest at a restaurant, ask the person what he/she recommends. By doing this, you will learn the price range guidelines and have an idea of what to order. • Usually order an item in the mid price range. Keep in mind that the person who typically initiates the meal will pay. • Don’t order appetizers or dessert unless your host does. It is inappropriate for your meal to cost more than your host’s meal. • When ordering, avoid foods that are difficult to eat gracefully. • Be prepared. If there is a purpose to the luncheon or dinner meeting, make it clear when extending or accepting an invitation. Bring writing materials
  37. 37. • If your dining at someone’s home and aren’t sure what to do, follow the actions of the host or hostess as a guide. • Remember what your parents told you. Don’t talk with your mouth full, finish chewing, swallow the food and then talk. • Cut food into small pieces for eating. If you try to eat large pieces, you may have difficulty chewing and might choke. • People from different countries and cultures have table manners that may be different from yours. Respect and accept people with other customs.
  38. 38. What is Not Appropriate? • No swearing • No loud or obnoxious behavior • No crude comments or topics • Subjects to avoid: health, gossip, love life, politics, religion, race and inappropriate stories or jokes
  39. 39. Networking • BREAK OUT OF YOUR COMFORT ZONE • Mingle – Mingle – Mingle – Mingle – Mingle – Don’t travel with your friends – Make direct eye contact, smile and speak – Contribute positively to the conversation with your thoughts and open ended questions – Don’t monopolize someone’s time – • (This is not a time to gain free advice.) – If appropriate, collect business card(s) – Politely excuse yourself and move on to another individual