How to reverse the document in sap

1. -
OVERVIEW
Business Process Description Overview
This manual covers the scenarios of document reversal.
In SAP when a document is reversed, a reversal document is created. Reversal of normal documents,
cross-company code documents, accrual/deferral documents and clearing documents are covered.

2. -
Procedural Steps
FI02.04.01 – Reverse Document
Via Menus Accounting  Financial Accounting  General Ledger  Document  Reverse
 Individual reversal
Via Transaction Code FB08
Enter:
Field Name Description R/O/C User Action and Values Comments
Document Number R Enter the document number
Company Code R Enter the company code
Fiscal Year R Enter the fiscal year of document
Reversal Reason R Enter the reason of reversal
Posting date R Enter the posting date. Posting date
is the date on which the reversal
entry would be posted.
Posting date
cannot earlier than
the original
document posting
date.
Note: Incase document number is not known, the same can be found out by clicking on the document list
icon and following the instructions given in FI02.02.02.

3. -
Click on button to display the document before reversal.
Click on the Save button or press Ctrl+S.
A message will appear on the status bar that “Document XXXX was posted in company code XXXX”
The system task is complete.
FI02.04.02 – Mass Reversal of Documents
Via Menus Accounting  Financial Accounting  General Ledger  Document  Reverse

4. -
 Mass reversal
Via Transaction Code F.80
Enter:
Field Name Description R/O/C User Action and Values Comments
Company Code R Enter the company code
Document Number R Enter the document number
Fiscal Year R Enter the fiscal year of document
Reason for Reason R Enter the reason of reversal
Posting date R Enter the posting date. Posting date
is the date on which the reversal
entry would be posted.
Posting date
cannot earlier than
the original
document posting
date.
User can give additional details in the general section tab.
Always ensure to run this transaction in Test Run mode first and see the results and
then execute in normal run.
Click the button.

5. -
Click the button and remove the Test Run tick mark and click the Execute
button.
A message will appear on the status bar that “Processing completed”
The system task is complete.
FI02.04.03 – Reverse Cross-Company code transaction
Via Menus Accounting  Financial Accounting  General Ledger  Document  Cross-
Company-Code Transaction  Reverse
Via Transaction Code FBU8

6. -
Enter:
Field Name Description R/O/C User Action and Values Comments
Cross-CC doc.
Number
Cross company code document
number
R Enter the cross-company code
document.
Cross company code
document is a unique
document.
Document Number O Enter the document number If the cross-company
code document is
entered above, then
this is not required.
Company code R Enter the company code
Fiscal Year R Enter the fiscal year of document
Reason for Reason R Enter the reason of reversal
Posting date R Enter the posting date. Posting date
is the date on which the reversal
entry would be posted.
Posting date cannot
earlier than the original
document posting date.
Note: Incase document number is not known, the same can be found out by clicking on the document list
icon and following the instructions given in FI02.02.02.

7. -
Display the document before reversal by clicking .
User can press the simulate button to see the entry .
Click on the Post button or press Ctrl+S.
A message will appear that “Document XXXX was posted in company code XXXX”. There would be
multiple reversal documents generated one for each company code, since this is a cross-company code
document.
The system task is complete.
FI02.04.04 – Reverse Accrual/Deferral Documents
Via Menus Accounting  Financial Accounting  General Ledger  Periodic Processing 

8. -
Closing  Valuate  Reverse Accrual/Deferral Document
Via Transaction Code F.81
Enter:
Field Name Description R/O/C User Action and Values Comments
Company Code R Enter the company code
Document Number R Enter the document number
Fiscal Year R Enter the fiscal year of document
Posting date O Enter the posting date of the original
document
Reversal reason R Enter the reason of reversal
Reverse Posting
date
R Enter the posting date. Posting date
is the date on which the reversal
entry would be posted.
Posting date
cannot earlier than
the original
document posting
date.
User can give additional details in the general section and in
tab.
Always ensure to run this transaction in Test Run mode first and see the results and
then execute in normal run.

9. -
Click the button.
Click the button and remove the Test Run tick mark and click the Execute
button.
A message will appear on the status bar that “Processing completed”
The system task is complete.
FI02.04.05 – Reverse Accrual/Deferral Documents
Via Menus Accounting  Financial Accounting  General Ledger  Document  Reset
Cleared Items
Via Transaction Code FBRA

10. -
Enter:
Field Name Description R/O/C User Action and Values Comments
Clearing document R Enter the clearing document to be
reversed
Company Code R Enter the company code
Fiscal Year R Enter the fiscal year of document
Click on the Save button or press Ctrl+S. A message would be displayed as shown below:
Click on button.

11. -
Enter the reversal reason (05) and the posting date and press the button.
An information would be displayed as stated below:
Click the continue button.
The system task is complete.