2. Objectives
To consider verbal and non-verbal
Communication methods
To understand and practise effective listening
skills
To communicate in clear, respectful and non-
judgemental ways
To know when to seek advice
3. Cultural Diversity
What do we know about the communication
styles of different cultures?
Consider verbal and non verbal, including dress
constraints, language difficulties, taboos.
4. Why do we need a high level of Communication?
• Communication is a hugely important aspect of
the Client-Relationship.
• Effective communication skills are a critical
element in our career and personal lives.
• So how exactly do we communicate? Clearly
with such a range of different clients, there is no
"one size fits all" communication approach.
Some clients want lots of communication. Some
want very little.
• We all must use a variety of communication
techniques to both understand and be
understood
5. Why is communication important
Inspires confidence
Builds respect in business and social life
Helps make friends
Develops a distinct personality
Reveals your ability to others
6. What is Communication?
What does it mean to you?
The process of communication is what allows us to
interact with other people; without it, we would be
unable to share knowledge or experiences with
anything outside of ourselves.
Common forms of communication include speaking,
writing, gestures, touch and broadcasting.
7. What are the most common ways we
Communicate?
Written Word
8. Critical success factor
The majority of your perceived ability comes from
how you communicate
38% Visual
55% Tonal
7% Verbal
93% of all Communication is non verbal - SKILL
10. The Communication Equation
• What you hear
Tone of voice 40% of the message
Vocal clarity
Verbal expressiveness
• What you see or feel
Facial expression
Dress and grooming 50% of the
Posture message
Eye contact
Touch
Gesture
• WORDS … 10% of the message!
11. Understanding Communication
• We are going to consider:
The 2-Way communication process
Effective communication skills
Barriers to effective communication
13. Effective Communication Skills
Effective
Communication skills
Eye contact & visible mouth
Body language
Silence
Checking
for understanding
Smiling face
Summarising
what has been said
Encouragement
to continue
Some questions
14. Barriers to Effective Communication
Barriers to
effective
communication
Language
NoiseTime
DistractionsOther people
Put downsToo many questions
Distance
Discomfort
with the topic
Disability
Lack of interest
15. How to Improve Existing Level of
COMMUNICATION?
Improve language.
Improve pronunciation.
Work on voice modulation.
Work on body language.
Read more
Listen more
Avoid reading or watching or listening unwanted
literature, gossip, media presentation etc.
Interact with qualitative people.
16. The Art of Listening
• “If we were supposed to talk more than listen,
we would have been given two mouths and one
ear.”
17. Hearing Vs Listening
Hearing – Physical process, natural,
passive
Listening – Physical as well as mental
process, active, learned process, a skill
Listening is hard.
You must choose to participate in the process
of listening.
18. Techniques to improve listening skills
PARAPHRASE
Restate what was
said in your own
words
SUMMARIZE
Pull together
the main points
of a speaker
QUESTION
Challenge speaker
to think further,
clarifying both your
and their
understanding
19. How to be an active listener
Set the stage
Ensure mutual understanding
Understand body language
Suspend judgment
Avoid Behaviors that hinder effective listening
Act distracted (look at your watch!)
Tell your own story without acknowledging
theirs
Give no response
Invalidate response, be negative
Interrupt
Criticize
20. Stages of the Listening Process
Hearing
Focusing on the message
Comprehending and interpreting
Analyzing and Evaluating
Responding
Remembering
21. Responding
Responses to check that your perceptions are
correct
Responses to encourage further communication
22. Always think ahead about what you are going to say.
Use simple words and phrases that are understood by
every body.
Increase your knowledge on all subjects you are
required to speak.
Speak clearly and audibly.
Check twice with the listener whether you have been
understood accurately or not
In case of an interruption, always do a little recap of
what has been already said.
Essentials of communication dos
23. Always pay undivided attention to the speaker while
listening.
While listening, always make notes of important
points.
Always ask for clarification if you have failed to grasp
other’s point of view.
Repeat what the speaker has said to check whether
you have understood accurately.
Essentials of communication dos
24. Essentials of communication don’ts
Do not instantly react and mutter something in
anger.
Do not use technical terms & terminologies not
understood by majority of people.
Do not speak too fast or too slow.
Do not speak in inaudible surroundings, as you
won’t be heard.
25. Essentials of communication don’ts
Do not assume that every body understands you.
While listening do not glance here and there as it
might distract the speaker.
Do not interrupt the speaker.
Do not jump to the conclusion that you have
understood every thing.
26. Improve on you topic of discussion,
Practice meditation & good thoughts.
Think and speak.
Do not speak too fast.
Use simple vocabulary.
Do not speak only to impress someone.
Look presentable and confident.
How to Improve Existing Level of
COMMUNICATION?
27. Improving Body Language - Tips
Keep appropriate distance
Touch only when appropriate
Take care of your appearance
Maintain eye contact
Smile genuinely
28. 28
And Please Remember That the Communication
Intent is:
Get the right message to the right people
at the right time
29. …in the new global and diverse
workplace requires
excellent communication skills!
Success for YOU…