This document provides background information on the Maine Shared Collections Strategy (MSCS) project. It discusses the origins and objectives of the project, which aims to develop a sustainable strategy for managing print monograph and journal collections across several Maine libraries. The objectives include analyzing collections for duplication and usage, identifying materials available digitally, defining retention responsibilities, and implementing on-demand services. It provides an overview of the project partners and groups involved. It also summarizes the progress made so far, including collection analysis, models for print and digital management, and developing a collection management and business model.

1. An Introduction and Review of
Maine Shared Collections Strategy
Project Objectives
Sustainable Collection Services
Project Planning Meeting
February 15, 2013
Matthew Revitt,
MSCS Program Manager

2. MSCS Background
 Origins of grant ‐ Larger Libraries Group
 Drivers
 Space issues – lack of it!
 Budget cuts – where’s all the money gone?
 Cost per usage – why did we buy this again?
 Availability of electronic resources – paperless library?
 Preservation vs. weeding
 Building upon collaboration and trust
 To boldly go where no library has gone before
 Shared approach to managing legacy print collections
 IMLS approve project 2010 – awarded $821,065
 Delays to project – deadline extended to 2014

3. MSCS Partners
 Colby College
 Bates College
 Bowdoin College
 University of Maine
 University of Southern Maine
 Maine State Library
 Bangor Public Library
 Portland Public Library
 Maine InfoNet

4. Project Objectives
 Workable strategy for stewardship of the major print
collections in Maine
 Analyze print monographs (primary focus) and journals
for duplication & usage
 Identify digital surrogates that can be used in lieu of (or
in addition to) print, and provide access to them in
MaineCat
 Identify which library/libraries are committed to
retention of print materials for the long‐term

5. Project Objectives
 Implementation of on‐demand services
 Electronic and print‐on‐demand options
 Define sustainable business model
 Financial model
 Governance structure
 MOU

6. MSCS Groups
 Project Team
 PI: Deb Rollins
 PI: Clem Guthro
 PI: Barbara McDade
 Technology Director: James Jackson Sanborn
 Program Manager: Matthew Revitt
 Systems Librarian: Sara Amato
 Collection Management Committee
 Technical Services Committee (& 583 Subcommittee)
 Directors Council
 Advisory Board

7. The story thus far…
 Collection analysis
 OCLC reclamation
 Our Catalogs / OCLC circulation data report
 Journey from DIY, via WCA, to SCS
 Collection analysis criteria
 Circ stats  HathiTrust
 Number of copies  Uniqueness
 Subject strengths  Collection types
 Storage facilities

8. The story thus far…
 Print /digital management models
 Digital collections – HathiTrust & Internet Archive
 E‐book‐On‐Demand
 Print‐On‐Demand – Espresso Book Machine to UMaine
Printing Services

9. The story thus far…
 Collection management, stewardship, and
preservation model
 Selection criteria investigations
 Print in place model adopted
 MARC 583 Subfield explorations
 OCLC Shared Print Symbols testing
 Business model
 MOU

10. For more information
 Website: http://maineinfonet.net/mscs/
 Email: mainesharedcollections@gmail.com
 Twitter: @MESharedColls
 Presentation slides:
http://www.slideshare.net/Maine_SharedCollections

11. Why are we here today?
 Broadly
 Learn more about what services SCS provide
 Agree scope of data extract
 Agree what we want to learn from the data

12. Most importantly, to make real
progress on the project!
 What monographs should the eight partner libraries
designate for long‐term retention for the benefit of shared
collections in the state of Maine?
 What is the equitable and/or commonsense distribution of
retention responsibilities?
 What monographs held by the partners are candidates for
incorporating into POD/EOD services (via local or shared
catalogs) by virtue of HathiTrust or Internet Archive
programs for public domain material?
 What monograph copies (by library) could optionally be
deselected, once retention decisions have been finalized?

13. Any questions?