Advanced Excel Training

1. Excel Primer
for we… we…

2. Let’s talk
How are you doing?

3. What is data?
is a collection of discrete
values that convey
information, describing
fact or symbols that may
be further interpreted

5. What is MS Excel?
Microsoft Excel is a
spreadsheet for
calculation, pivot tables,
and macro programming

6. How to process data?
Load
Extract Trans
form

8. Exercise one!
You are not On Your Own.
Save the workbook with your group name
e.g GROUP1.xlsx

9. Let’s play
Are you ready?

10. Task 1: Studying the ground
Change
size of text
to 48
On Sheet 1,
click on Cell
B4, color it
green
Type your
favourite
animal in
Cell B4

11. Task 2: Linking yesterday
What do
you see?
Go to Sheet2
and Color B4
Yellow
In B4, type
“=”, then
Click on
Sheet1:B4

12. Task 3: What is the time?
What do
you see?
Go to Sheet3,
Click on Cell
B2
In B2, type
“=TODAY()”
In B4, type
“=NOW()”

13. Let’s play
Get your data ready

14. Task 1: How much is my bill?
How much
did the
incident
cost?
On 30/1/20, a
male fell in
California
On what row
is the data?
What is his
age range?

15. Task 2: Who was affected?
How old and
what part
was
affected?
On 6/9/21, a
medical claim
was made for
falling object
Which
gender is the
patient from
Texas?

16. The COUNT function counts the
number of cells that contain numbers,
and counts numbers within a list. Use
SUM as
=COUNT(What’s
the cell range to
check?)
Tip
For example:
=COUNT(A2:A10)
Counts the number values in
cells A2:10
=SUM(A2:A10, C2:C10)
Adds the values in cells A2:10, as
well as cells C2:C10

17. Task 1: How many days in the
sheet?
How many
days are in
the record?
Go to the
first empty
cell in Row 1
Type
“=count(M:
M)”

18. Use the COUNTIF to get the number of
entries in a range of cell that meet a
condition. Use COUNTIF as
=COUNTIF(Where do
you want to look?,
What do you want to
look for?)
Source: theguardian.com
Tip
For example:
=COUNTIF(A2:A5,"London")
To count the number of cells that
contain London from range of
cells A2-A5
=COUNTIF(A2:A5,A4)
To count the number of cells that
have the same value in A4 in the
range of cells A2-A5

19. Task 2: Where are the males?
How many
males are
there?
Use
COUNTIF to
count how
many male…
… are in
Column C

20. Task 2: Who runs the world?
How many
females are
there?
Use
COUNTIF to
count how
many…
… females
are in
Column C

21. Let’s play
Get your data ready

22. The SUM function adds values. You can
add individual values, cell references or
ranges or a mix of all three. Use SUM as
=SUM(Where do you
want to START?,
What do you want to
END?)
Tip
For example:
=SUM(A2:A10)
Adds the values in cells A2:10
=SUM(A2:A10, C2:C10)
Adds the values in cells A2:10, as
well as cells C2:C10

23. Task 1: Total of totals?
How much
is the total
incident
cost?
Go to the
first empty
cell in
Column K
Get the
total sum
of
incidents

24. The SUMIF function adds values based on a
condition. Use SUMIF as
=SUMIF(What’s the
cell range to check?,
What is the criteria?,
Where do you add)
Source: theguardian.com
Tip
For example:
=SUMIF(A2:A10, “Banana”,
B2:B10)
Check the values in cells A2:10.
For each cell with Banana, add
the cells in B2:B10

25. Task 1: Totals of condition
How much
is the total
incident cost
in ‘21?
Go to the
first empty
cell in
Column K
Get the
total sum of
incidents
in 2021

26. Task 2: Totals of condition
Which
incident cost
is higher?
‘21/’22?
Go to the
another
empty cell
in Column K
Get the
total sum of
incidents
in 2022

27. Thank YOU.