Set 1 certificates and survey

Notes prepared by Rahul Gupta (Tyne Dock- Class 1 Sets)

Set 1 of 9 Sets

SHIPS CLASSIFICATION AND CLASS DOCUMENTATION
CERTIFICATE
Certificate of Class
Certificate of Registry
International Tonnage
Certificate
Suez Canal Tonnage
Panama Canal Tonnage
International Loadline
Certificate
Safety Construction
Certificate
Safety Equipment Certificate
Safety Radio Certificate
International Oil Pollution
Cert.
International Sewage Cert.
Safe Manning Document
Document of Compliance
Safety Management
Certificate
Oil Pollution Insurance Cert.
Deratting and Exemption Cert

VALIDITY
PERIOD
5 years

ISSUING AUTHORITY

APPLICABLE

SURVEYS

Class Society Committee

-

5 years
Until withdrawn

Flag State
MCA or Class Society

24 meters or more in length

Annual, intermediate, docking,
special
-

Until withdrawn
Until withdrawn
5 years


~~
~~
-

Annual

5 years


500 GRT and over

Intermediate, annual

2 years
1 year
5 years

Marconi Marine
Administration

Periodical, annual
Periodical, annual
Intermediate, annual

5 years
Until Withdrawn
5 years
5 years

Administration
MCA

500 GRT and over
300 GRT and over
Tankers of 150 GRT and over and all
other vessels of 400 GRT and over
500 GRT or over
500 GRT and over
500 GRT and over

12 months

MCA Glasgow

6 months

Port Health Official of a country which
are a party to the WHO International
Health Regulations

-1 of 66-

-

Ships carrying more than 2000T of
persistent oil
All ships

Annual (company side)
Between 2nd and 3rd anniversary
date
-


Set 1 of 9 Sets

SHIP CLASSIFICATION AND DOCUMENTATION
IACS (International Association of Class Society)




American Bureau of Shipping (AB)
Bureau Veritas
DNV
RINA





Lloyds Register (LR)
Germanischer Lloyd
NKK

Main purpose of ship classification





Lays down the standards for construction and maintenance
Required for hull and machinery and P& I insurers
Assists in the sale and purchase of the vessel
Class is linked with statutory certification i.e. if class certificates is withdrawn normally all
the statutory certificates are withdrawn by the Flag State Administration
Class may carry out surveys on behalf of the Administration (they both work hand in hand)

Certificates issued by class





First certificate of class• When vessel is newly built or when first entered in the society’s register
• Certifies that the vessel Has been surveyed and reported as in compliance with the society’s rules and
regulations
 Hull and machinery has been assigned to specified class
Certificate of class• Indicates that the vessel has been surveyed and found to be fit and efficient with
regards to hull and machinery in accordance with society rules and regulation
• Maybe issued only by the Society Committee
Interim Certificate of Class- in the event of damage the vessel has carried out relevant
repairs to the satisfaction of the class surveyor and the vessel has been deemed
seaworthy, an interim certificate of class will be issued

Condition of class


Means condition that must be met by the owner for the vessel to remain in the class
Consequences or “knock on effects” for not maintaining condition of class• Vessel is not in class and hence would not be considered sea worthy as a result of
which Statutory certificates would be withdrawn
 Vessel would lose hull insurance and P&I cover
 Cargo owners policy would become void

Withdrawal of class

When society regulations on hull, equipment and machinery are not complied with

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Set 1 of 9 Sets

Failure to repair defects in accordance with society’s requirement- class will be suspended
or withdrawn
When vessel proceeds to sea less than the freeboard as approved by the class
When a specialized vessel is being operated in a manner contrary to that agreed at the
time of the classification or in other areas as agreed by the society

Periodical class surveys
Annual (AS), Intermediate (IS), Docking (DS), Special (SS)
Annual survey- within 3 months before or after each anniversary date of commissioning of
vessel or completion of special survey
Intermediate Survey- replaces the second and third annual survey
Docking survey





Vessels less than 15 years old• Must be examined in dry dock twice in every 5 year period, however not more than 3
years may elapse between docking
• “In Water Survey” may be accepted replacing any one of the docking surveys, if
suitable high resistant paint is used
Vessel more than 15 years• Must be examined in dry dock at intervals of 2 years
• Extension of 6 months may be given if suitable high resistance paint is used
Examination of items shall include• Shell, bottom and bow plating
• Keel, stern and stern frame
• Rudder bearings, clearance in the stern bush
• Sea connections and overboard valves, gratings at sea inlets

Special surveys




Surveys of hull, complete survey of machinery (CMS) and IG at 5 year intervals
Main use of the special survey is to• Hull structure
• Structural integrity
Executive Hull Summary is issued by the IACS on completion of Special Survey

Inert gas systems


Subject to annual survey
IGS notation has been assigned then special survey every 5 years

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Set 1 of 9 Sets

Enhanced survey


Mainly applicable to bulk carriers and tankers



A vessel subject to an enhance survey would have a notation ESP on its class certificate



Legal instrument- SOLAS reg. 9



Does not replace any other class surveys but is carried out during scheduled periodical
surveys

Main focus (basically on vessel’s structure)

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Vessels structure forward of accommodation and aft peak tanks
Thickness measurements
Pitting and corrosion if more than 20%
Tank coating and condition of anodes
Cargo piping system in the tanks
Void spaces within cargo and ballast tanks

Documentation for the preparation of survey



Class document file• Structural survey reports
• Thickness measurement reports
• Executive Hull Summary
• Survey planning document
Supporting documentation• Main structural plans of tanks and ballast tanks
• Previous repair history
• Cargo and ballast history
• Reports on structural defects / detoriation
• Reports on bulkhead or pipeline leakage
• Condition of tank coatings
• Extent of use of IGS
• Tank cleaning procedures
• Information that may assist in identifying critical areas

Additional safety measures for bulk carriers- SOLAS Chapter XII



Mainly applicable to single skinned bulk carriers of more 150 meters in length or more
They mainly introduce standards for• Damage stability and flotation
• Structure of bulkheads and double bottoms
• Longitudinal stress in the event of flooding

-4 of 66-


•
•

Set 1 of 9 Sets

Cargo density declaration
Provisions for a loading instrument

Requirement for new ships built after 1 st July 1999 and existing bulk carriers 

New vessels- If vessel carrying high density cargo of more than 1000kg/m3, then the
structure, stability and the stresses must be assessed with any one hold in fully flooded in
fully loaded condition

Requirement for ships built before 1st July 1999 and existing bulk carriers 

Existing bulk carriers- for vessels of 10 years or more of age carrying a density of cargo
more than 1780kg/m3 must have undergone a periodical survey of all cargo holds

Compliance with regards to ASM is indicated by


Cargo loading manual may be endorsed by the Certifying Authority
The following certificates may be amended to indicate compliance• ISM certificates (SMS)
• Safety Construction Certificate
• Safety Equipment Certificate
• Safety Certificate

Red triangle below the deck line


Indicates imposition of loading or operation restrictions
That cargos of density of more than 1780kg/m3 cannot be loaded

-5 of 66-


Set 1 of 9 Sets

STATUTORY SURVEYS
Statutory certificate- one required under statute by the act of Parliament, certificate of class is
not a statutory certificate
Statutory survey- one that is required by the government
Tankers Statutory ship classes- VII (T)
Statutory instruments- these are written by the MCA and then placed before the parliament for
ratification, they come about because acts of parliament state that the specialist bodies should
make the rules
M Notices- carried by all UK flag ships other than those 12 meters in length & fishing vessels






Merchant Shipping Notices (MSN)- white
• Used to convey mandatory information that must be complied with under UK legislation
• Relate to SI and contain technical details
Marine Guidance Notices (MGN)- blue
• Provide advice and guidance in order to improve safety
• To prevent and minimize pollution
Marine Information Notes (MIN)- green
• Information for a more limited readership
• E.g. training and certification
• Most have a cancellation date of 12 months

International Instrument or Conventions- SOLAS, MARPOL, Loadline, ROR, STCW
Exemption certificate




May only be issued by a MCA surveyor
Contents• Identity of regulation and equipment exempted from
• Alternate arrangements or conditions imposed by the Flag State
Certificate expires at the expiry date of the related certificate

Ship certificates or safety certificates issued under SOLAS



Passenger ship safety certificate
Cargo ship safety construction certificate
Cargo ship safety equipment certificate




Cargo ship safety radio certificate
Cargo ship safety certificates

Certificates issued under the provision of Marpol convention


International oil Pollution Prevention
International Sewage Pollution Prevention



-6 of 66-

International Noxious Liquid Substances


Set 1 of 9 Sets

Oil pollution insurance (OPIC) certificate is not a part of MARPOL
Loadline Convention certificates


International loadline (1966)
International loadline exemption (1966)




International loadline (HSSC)
International loadline exemption (HSSC)

Harmonized System of Certification and Survey (came into force 3 rd Feb 2000)
Advantage


Intended to alleviate the difficulties and extra expense for ship owners and operators with
regards to surveys required under SOLAS, MARPOL, LOADLINE conventions
This prevents the vessel from going out of service due to different surveys which may be
required at different times

Certificates under HSSC








Passenger Ship Safety
Cargo Ship Safety Construction
Cargo Ship Safety Equipment
Cargo Ship Safety Radio
Cargo Ship Safety Certificate
International Certificate Of Fitness For
The Carriage Of Dangerous Chemicals In
Bulk
International Certificate Of Fitness For
The Carriage Of Liquefied Gases








International Loadline
International Loadline Exemption
International Oil Pollution Prevention
International
Pollution
Prevention
Certificate For The Carriage Of Noxious
Liquid Substance
Certificate Of Fitness For Carriage Of
Dangerous Chemicals In Bulk

Changes from old system

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

Renewal survey- must be completed within 3 months of expiry date of existing certificate
with no loss of period of validity
Extension period- maximum 3 months for vessel to complete voyage, validity date of new
certificate will start from the expiry date of existing certificate
Under HSSC all certificates have a validity of 5 years except PSSC for 12 months
All cargo ships will be subjected to an annual survey
Cargo ship safety construction- intermediate survey
No unscheduled inspections
All cargo ships are subjected to- outside ship bottom survey
Prior HSSC, certificates which had a validity less than 5 years• Passenger Ship Safety- 12 months (still 12 months and no changes)
• Cargo Ship Safety Equipment- 24 months (5 years now)
• Cargo Ship Safety Radio- 12 months (5 years now)
Prior HSSC the following certificates could not be extended-

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Set 1 of 9 Sets

•
•
•
•

Cargo ship safety construction certificate (cannot be extended still)
International Loadline Certificate
Certificate of fitness for gas and chemical
International Oil Pollution Prevention Certificate

•

Extension period has been reduced from 5 months to 3 months

Switching to HSSC


Owner will decide on a date with the Certifying Authority for introduction of the system, but
not later than the expiry of the SCC
Renewal surveys of all certificates will be undertaken

Surveys under HSSC- initial, renewal, periodical, intermediate, annual, additional
Initial survey



Issued before the vessel is put into service
A complete inspection of all items relating to the particular certificate
Ensures that the vessel is fit for service and is in satisfactory condition

Periodical survey


An inspection of all items relating to the particular certificate

Intermediate survey




Carried out within 6 months either side of mid point of validity of certificate i.e. between 24
and 36 months
Replaces the 2nd and 3rd annual surveys
An inspection of specific items relating to the particular certificate

Annual survey



Carried out 3 months before or after each anniversary date of the certificate, usually
counted from the completion of the initial survey
A general inspection of all items relating to the particular certificate
Ensures that they have been maintained and remain satisfactory

Renewal survey

As for a periodical survey but for the issuance of a new certificate

Additional survey

A general or partial inspection carried of repairs due to vessel having defects or sustained
damage

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Set 1 of 9 Sets

CHIEF STATUTORY CERTIFICATES
Chief Statutory Certificates required on Class VII (T) vessels-



International Tonnage Certificate



International Oil Pollution Prevention


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
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Safety Construction Certificate
Safety Equipment Certificate
Safety Radio Certificate
Document of Compliance
Safety Management Certificate

Safe Manning Document

Certificate of Registry (COR)
Purpose of having a ship registered






It is the only proof of the nationality of the vessel
The vessel may trade internationally
Facilitates ship finance, easier sale and purchase
Enhances the value of the ship
Must remain in the Master’s custody at all times
It is not a document of title

COR may be taken ashore by the agent to be examined by the Port state and harbor
authorities or may have to be surrendered to obtain port clearance
Contents
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



Name, official No, port of choice, call sign
Length, breadth and depth
Engine- make, model and engine power
Year and date built, date of expiry of certificate
Instructions what to do incase the certificate is lost, stolen, destroyed or defaced
This certificate is not a proof of ownership
Address of RSS Cardiff
On the reverse of the certificate- details of ownership

Application for British Registry




Ship owner applies to RSS (Registry of Ships and Seafarers) with evidence of the
following• Builders Certificate for new vessel or
• Declaration of Legibility for Non new vessel
• Company’s Certificate of Incorporation
• Registry Fee
On the application form he mentions Port of Choice and Name of vessel
Measurement survey is carried out by Class and the Certificate of Survey with dimensions
is returned to RSS Cardiff

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Set 1 of 9 Sets

Official number is issued with Carving and Marking Note (C&M) by the RSS to the owner to
have the vessel marked
The vessel is marked by the Class with the following• Name and Port of Choice
• Official Number- pump room
• Net Tonnage- pump room
• Drafts
The C&M note is returned to RSS, all particulars are entered on a computerized register
and COR is issued to owner

Application of New certificate



Owner applies to RSS on a proper form with the “declaration of eligibility”
This must be done three months prior expiry of the certificate
In foreign waters if the COR is lost then the master must approach the nearest British
Consular officer for a replacement certificate

When COR is lost or stolen


The owner may obtain a duplicate from the RSS (Registration of Shipping and Seaman)
Cardiff if lost in the UK
If lost abroad• Make a declaration to the Proper Officer- name and description of registered owners
• Apply for a provisional COR, the PO may require additional information which may be
required to be input into the COR
• Provisional COR is valid only for 3 months

Changes in documents required when new British registry is obtained





Old registry must be cancelled
New registry is obtained
New statutory certificates are issued after relevant surveys
A new certificate of class must be obtained
Other changes which the surveyor will be looking at• Old port of registry expunged and replaced by new one
• New official number will have to be embossed in the pump room
• Markings on lifeboats and life rafts

Ships documents that require to be returned to MCA on change of registry
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Certificate of British Registry
Crews agreement and List of Crew
Official log book
Radio log (s)
The oil record book and garbage record book however may be retained by the owner

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Set 1 of 9 Sets

International Tonnage certificate (ITC)
Applicable to ships 24 meters or more in length
Issuing authority- Classification Society or MCA
Contents
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
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

Ship particulars
Length, breadth and depth moulded
Gross and Net Tonnage
Gross tonnage of list of spaces, length and frame number
Net tonnage of cargo spaces, length and frame numbers
Number of passengers
Moulded depth
Date and place of original measurement
Date and place of previous measurement

Net tonnage



Represents the earning power of the vessel
Used for determining payable dues such as port charges
Calculated by deducting the volume of non earning spaces

Other tonnage certificates




Suez Canal Special Tonnage Certificate
Panama Canal Net Tonnage Certificate (PC / UMS)
These establish tonnages on which canal dues are charged
Issued by Class or MCA after measurement survey

PC/UMS documentation of total volume



Certificate must be obtained by the owner when the vessel is making transit for the first
time
Will be surrendered to the Authority Panama Canal (ACP) with certain ships plans, who will
verify the ships total volume
For future transits ACP will deliver a PC/UMS Net Tonnage Certificate

Cargo ship safety construction (SCC)
Applicable to all ships 500 GRT or over
Contents of the certificate



Name of vessel and port of registry
Call sign and IMO number
GRT and DWT

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Set 1 of 9 Sets

Type of vessel
Date on which keel was laid
Date and place certificate issued
Expiry date
The vessel has been surveyed in accordance with SOLAS regulations
The vessels structure, machinery and equipment are in satisfactory condition
Exemption certificate issued or not
Inspection of the ships bottom
If the vessel has been issued with a DOC (for vessels carrying dangerous goods)

Supplements Endorsement for annual and intermediate surveys
 Supplements for ship carrying crude oil or any other oils
Surveys that the vessel is subject to



Annual Survey
Intermediate Survey
Tankers of more than 10 years old are subjected to an intermediate survey

Surveying and certificating authority


MCA or
Classification Society

Safety equipment certificate (SEC)
Contents of the certificate
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



Name of the vessel, port of registry, IMO number
Length, deadweight, type, date on which keel was laid
The vessel has been surveyed in accordance with SOLAS regulations
The vessel complies with the requirements with regards to fire safety appliances and fire
control plans
The life saving appliances, lifeboats and life rafts and rescue boats are in compliance with
the convention
The vessel is provided with a LTA and radio installation in compliance with the Convention
The vessel complies with the convention with regards to ship borne navigational
equipment, means of embarkation for pilot and nautical publications
The ship is provided with lights, shapes and sound signaling appliances in accordance with
the requirements of the Convention and COLREGS
Exemption Certificate issued or not

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Set 1 of 9 Sets

Supplements
• Record of equipment (lifeboat capacity)
• Record of inspection (ROI)- useful for the deck officer make routine inspections for
safety equipment
• Endorsement for annual and periodic surveys (tankers of ten years of age the annual
surveys are termed as intermediate survey)
Contents of ROE• Lifeboats Number and capacity
 If partially enclosed or totally enclosed
 If Self righting
 If fire protected
 If self contained air support system
 If motor driven
• Rescue boats- number and capacity
• Lifebuoy, lifejackets and TPA- number
• Radio installations- number of SART and hand held VHF



Annual Survey
Periodical Survey

Surveying and certifying authority



Within UK waters• MCA surveyor- initial and every 5 year survey
Foreign waters• Classification society- annual and renewal survey

In the event of defective essential navigation equipment Master should



The vessel should not be allowed to sail in such condition as would be a breach of SOLAS
regulations rendering the vessel un-seaworthy
Master should apply to the MCA for a conditionally issued SEC for a single voyage where it
could be repaired
If not the vessel would loose her P&I and hull insurance cover

If a surveyor finds any defects in safety equipment he will


Issue a Letter of Compliance or Report of Inspection
Stating the time within which the problems should be rectified

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Set 1 of 9 Sets

Cargo ship safety radio certificate (SRC)
Contents of certificate
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
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Name of the vessel, port of registry, call sign, IMO number
Gross tonnage, date on which keel was laid
The vessel has been surveyed in accordance the SOLAS regulations and shows that• The vessel complies with the SOLAS regulations with regards to installation and
functioning of radio equipment used in life saving appliances
Sea areas that the vessel is certified to operate
Exemption Certificate issued or not
Supplements• Record of equipment for Radio facilities - provisions of all radio equipment
• Endorsement for periodic surveys


Periodic surveys



Vessel in UK- Marconi Marines
In foreign waters- Port State Administration arranged through a British Consulate

Cargo ship safety certificate (SSC)
Is an alternate of being issued with separate certificates of the following Cargo ship safety construction certificate
 Cargo ship safety equipment certificate
 Cargo ship safety radio certificate





Name of vessel and port of registry
Call sign and IMO number
GRT and DWT
Length of vessel



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Endorsement for Annual survey - 1st, 2nd, 3rd, 4th
 Intermediate survey for tankers more


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Type of vessel
Date on which keel was laid
Date and place certificate issued, expiry
date
Limits of trading areas
Limits of GMDSS sea areas


than 10 years old
 2 inspections of the vessel bottom
 Record of any extension

Set 1 of 9 Sets



Supplements of documents- record of
equipment of life saving appliance and
details of radio installations

International Loadline Certificate (ILC)
Applicable to all vessels unless exempted except warships, fishing vessels or pleasure yachts
Validity- 5 years


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





Name of the vessel, port of registry, call sign, IMO number, length
Type of vessel- A, B, B increased, B reduced freeboard
Freeboard from the deck line- Summer, Winter, Tropical, WNA
Fresh water allowance
The upper edge of the deck line from which these freeboards are measured is 0mm above
or below the top of the freeboard deck at side
Vessel has been surveyed, freeboard has been assigned and loadlines shown on the
certificate are in accordance with the Convention
Supplements• Record of particulars relating to the Condition of Assignment  Fittings, appliances and arrangements approved for the ship
 Freeboards assigned
 Side sketch profile of superstructure deck and freeboard deck
 Machinery casing and machinery space openings on the weather deck
 Extent of bulwark
 Tank domes
 Gangways
 Ventilators and air pipes

Watertight doors
• Endorsement for annual surveys


Annual surveys




Vessel in UK- MCA or Classification society
In foreign waters- Convention Country Administration at MCA request
In general the authorized classification society will issue the certificate and only the
Exemption Certificate may be issued by MCA

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Set 1 of 9 Sets

Cancellation of certificate



Any alterations have been made in the hull or structure
Fittings and appliance are not well maintained
When certificate is not endorsed to show that the vessel has been inspected for annual
survey

Loadline regulations (Reg. 6)

A vessel shall not proceed to sea unless• It has been surveyed in accordance with the regulations
• It is marked with the appropriate marks
• Complies with the “Conditions of Assignment”
• Information regarding stability, loading and ballasting is available for the Masters
guidance

“Knock on effects” of Contravention of Regulation 6 or overloading



Detention of vessel
50,000 GRP or 2 years imprisonment plus an unlimited fine on conviction on indictment
Effect on class status and insurance cover• Loss of hull and machinery cover
• Loss of P&I cover
• Rendering the vessel un-seaworthy at common law
• Suspension or cancellation of all statutory certificates

International Oil Pollution Prevention Certificate (IOPP)
Applicable- to all tankers of 150 GRT and above, all other vessel 400 GRT and aboveThis certificate cannot be extended






Name of vessel, port of registry, call sign, IMO number
GRT
Type of vessel
Certifies that the vessel has been surveyed in accordance with Marpol Annex 1. Reg. 4
and shows that• The vessels structure, equipment, system, fittings, arrangement are in satisfactory
condition
• The vessel complies with the regulation
Supplements• Record of construction and equipment

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•

Set 1 of 9 Sets

Endorsement for annual and intermediate surveys

Contents in Record of Construction and equipment for oil tankers

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Status of the ship• New ship or existing ship
• New oil tanker or existing oil tanker
Type of ship- crude oil tanker / product carrier / combination carrier
Crude oil tanker carrying products, or if CBT or not and if operating COW or not
Product carrier carrying crude oil and if CBT or not and if operating COW or not
If the vessel is fitted with a COW system or if exempted from Reg. 13
Subdivision and stability
Double hull construction
Details of retention of oil on board (slops) and ODMCS• Control unit, computing unit and calculating unit
• Fitted with a starting interlock and with automatic stopping device
• Approved for crude, black and white products
• If operation manual is available on board
• Capacity of slops and tanks that have been designated as slops
Pumping, piping and discharge arrangements
• Overboard discharge outlets
• Discharge of oil from cargo pumps and oil lines
• Means to drain cargo pumps and oil lines

Equipment for control of discharge from machinery space Carriage of ballast in fuel oil tanks
 Type of oil filtering equipment fitted
• 15ppm
• Automatic stopping device
 Oily water separator• Separating / filtering system has been proved in Accordance with Resolution A
• Maximum throughput of the system
 Means for retention and disposal of oil residues• Tanks, frames numbers, volumes
 Means for disposal of residues in addition to sludge tanks• Incinerator capacity
• Auxiliary boiler for burning of oil residues- capacity
• Tanks for mixing oil residues with fuel oil- capacity
 Standard discharge connection
 Ship board oil pollution emergency plan
 Exemptions if any


Intermediate surveys
Annual surveys

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Set 1 of 9 Sets

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Classification society- intermediate, annual
MCA- initial survey for the issue of the first certificate

Document of compliance (DOC)
Certificate issued by MCA or class society after making assessment of the shore and the ship
side SMS, after satisfactory assessments have been completed DOC is issued to the company,
copies of DOC are to be kept on board all ships
Procedure of obtaining by the company



Certificates may be issued by the• Flag State or
• Classification society
Method of application by company• Company applies to Administration
• Assessment or external audit is made both on shore side and vessel, if satisfactory
DOC is issued
• DOC is issued to company, a copy of which is sent to all vessels

Validity



Valid for five years
Subject to a “Verification” conducted 3 months before or after the anniversary date
Any corrective action (CA) required by audit must be completed within 3 months

Safety Management Certificate (SMC)
Procedure of obtaining by the company



Will be issued if the company has a valid DOC
The vessel is in a Class
Vessel holds required statutory certificates

Validity


Valid for 5 years
Subject to an “Intermediate Safety Management Audit (verification)” between the second
and third anniversary date

Interim DOC and SMC



Generally applicable to newly established companies or new vessels being added onto an
existing DOC
In such a case an Interim DOC is issued for a period not exceeding 12 months, the
company must prove that it plans to implement SMS within such period

-18 of 66-




Set 1 of 9 Sets

However an Interim SMC may be issued for a period of 6 months to newly delivered
vessels which Administration may extend to another 6 months

When certificates are expiring, renewal verification of DOC and SMC must be carried out
any time 6 months before such expiry but no later than that
Safe Manning document (SMD)
Applicable to all ships of 400GRT and above
MSN 1767- show an appropriate manning for deck and engine for various sizes of vessels
Application for Safe Manning Document




The ship owner shall makes an assessment of the number and grades of personnel
required necessary for safe operation
The owner then applies to the MCA with his assessment of safe manning giving the
following details the MCA• Ships intended route and operation
• Manning system and watch keeping arrangement
• GA, safety equipment and mooring plans
With reference to the “Principles of Safe Manning” if satisfied will issue a SMD

Principles of safe manning







Maintain a safe navigation, engineering, radio watch
Conducting mooring and unmooring of the vessel safely
Operation and maintenance of• Machinery and equipment
• LSA and FFA
• Water tight doors
Mustering of damage control teams and emergency team in the case of an emergency
Maintaining cleanliness to avoid a fire situation
Providing a level of medical care on board

Sailing Short Handed



The MS (Safe Manning, Hours of Work and Watch-keeping) provides no equivalent
provision for sailing short handed
Subject to an exemption granted by the MCA under Section 48 it is an offence to sail short
handed under Section 49 of the MS Act 1995
Knock on effects• Vessel may be detained
• Owner and master may be liable for penalty

Factors in establishing safe manning requirements

Length and nature of voyage & trading area

-19 of 66-






Set 1 of 9 Sets

Any special requirements for the trade involved
Number, size, and type of main propulsion unit and auxiliaries
Size of vessel (GRT)

Effect of crew members death on safe manning


If the vessel is at sea when a crew member dies, the death will not jeopardize the validity
of the SMD
Where essential to make a replacement for the deceased person a person amongst the
crew may be temporarily promoted• A record of the same should be made in the OLB (narrative section)
• The promoted person to be discharged in the same manner from his previous position
and engaged in the usual manner in his new position on the crew agreement
• The same also applies for a person left behind

Certificates to be issued to a cargo ship on satisfactory completion of survey



Cargo ship safety construction certificate for vessel more than 500 GRT
Cargo ship safety equipment certificate for vessel more than 500 GRT
Cargo ship safety radio certificate for vessels more than 300 GRT

Certificates only issued by MCA




Passenger Ship Safety Certificate
Certificate of Fitness for Gas and Chemical
International Noxious Liquid Substance Certificate
First certificates of• Safety Equipment Certificate
• International Oil Pollution Certificate

Procedure when vessel is found deficient after a survey



Surveyors will inform owners and masters of corrective action to be taken within a specified
time and notify the certifying authority
If corrective action is not taken then relevant certificate is suspended
MCA informs owners, surveyor and certifying authority informs Master

Vessel delayed for survey, the Master should send a written request to MCA stating the
following





Ship identity, concerned certificates
Where the renewal was to be held and reason why the vessel is delayed
When and where can the survey now be held
His personal confirmation that all items are in good order
MCA will reply giving an Extension Certificate

-20 of 66-


Set 1 of 9 Sets

OTHER CERTIFICATES (NON STATUTORY)
Oil Pollution Insurance Certificate (OPIC)
Properly called- Certificate of Insurance or Other Financial Security in Respect of Civil Liability
for Oil Pollution Damage
Applicable- to all vessels carrying more than 2000t of persistent oil (defined as hydrocarbon
mineral oils) in bulk
International Instrument- International Convention on Civil Liability for Oil Pollution Damage
Purpose- to ensure that the vessel is in possession of an insurance policy or other financial
security
Validity- period of 12 months (runs for the duration of insurance cover)
Deratting Certificate
International instrument- WHO international health regulations
Issuing authority- Port health authorities of a country which is a party to WHO International
Health Regulations
Maximum period of validity- 6 months, one month extension may be allowed for deratting
exemption certificate for vessel to reach port
Under International Health Regulation every vessel must be


Periodically deratted or
Permanently kept free of rodents

International Sewage Prevention Certificate (ISPC)Contents





Description of sewage plant• Type
• Name of certifying authority
• Effluent standards met
Description of comminuter• Type
• Manufacturer
• Standard of sewage after disinfection
Description of holding tank-

-21 of 66-


•
•

Set 1 of 9 Sets

Capacities
Location


Periodic Survey- intervals not exceeding 5 years


Classification society- periodic

International Air Pollution Prevention Certificate (IAPP)Applicable to all vessels 400GRT and above, not yet in force
Contents






Engine manufacturer, model, serial and approval number
Test cycles
Rated power (kW) & RPM
Supplement
• More engine particulars
• Particulars of the technical file (as req. by Ch. 2 of the NO X Code
• Specifications of on board NOX Verification Procedures- engine parameters survey
Technical file- essential part of the Statement of Compliance

Duration and validity of the certificate- not more than 5 years and no extension shall be granted
except


If the certificate expires when the vessel is not in a port of state whose flag it is entitled to
fly, an extension of 5 months may be given
Such extension shall be granted for the sole purpose of vessel completing its voyage



Periodic surveys at intervals not exceeding 5 years
A minimum of one intermediate survey- 6 months before or after the half way date of
certificate of validity



Classification society- periodic and intermediate
MCA- exceptional circumstances may issue certificate

Continuous Synopsis Record-

-22 of 66-


Set 1 of 9 Sets

Applies to all ships to which SOLAS Chapter 1 applies
Provides- an onboard history record of the vessel
Issuing Authority- Administration
Contents




Name of the State whose flag the vessel
is flying
Port, date of ship’s registry
Name of registered owner
Name of registered bareboat charterer &
address







-23 of 66-

Name of the company
Name of Administration or the Contracting
Government that has issued DOC, SMC &
ISSC
Date on which the vessel ceased to be
registered with that State
Name of classification society


Set 1 of 9 Sets

SURVEYS
Safety construction survey
Annual survey









Deck• Anchoring and mooring equipment
• Watertight doors
• Watertight bulkheads
• Fire doors
Tankers• Tank domes and openings- joints and flame screens
• PV valves, mast risers- condition of flame arresters and operation
• COW lines, cargo lines on deck
Pump room• Access ladders
• Pump room bulkheads for evidence of any leakage
• Bilge pumping arrangement
• Pressure gauges
• Pipelines
• Pressure testing of sea chest
• Ventilation
Engine room• Ventilation
• Main machinery- protection against fire hazards
• Escape routes free of obstruction
• Main and auxiliary steering gear unit- examination of the OLB for entries of tests
• Bilge pumping system
• Boiler and other pressure vessels
• Operation of the emergency generator
Bridge• Communication between bridge, engine room, steering gear
• Remote control propulsion
• Engineers alarm

Intermediate survey for tankers of 10 years or more in age





Anchoring an mooring equipment- raising and lowering of anchors
Examinations of at least two cargo tanks
Deck piping system
Shell, bow plating, keel, stem, stern frame
Sea connections and overboard valves

-24 of 66-






Set 1 of 9 Sets

Rudder and bearing clearance
Boilers and other pressure vessels
Electrical equipment

Preparations for a periodic survey





6 months before or after period of validity of the certificate but not exceeding a 3 year
interval• Lower external hull, rudder, over board discharge valves
• Other ship side fittings
Every two years internally and externally• Generators
• Boilers- when more than 8 years old then yearly
Every two and a half years• Propeller shafts withdrawn

Safety equipment survey
Tanker of ten years of age the annual survey is termed as “Intermediate Survey”
The initial survey is to be carried out by the MCA and at least one subsequent survey every 5
year period
Documentation that should be prepared by Master-



Cargo ship safety construction certificate
Cargo ship safety radio certificate
Loadline certificate and exemption certificate
Certificate of class



Examination of the OLB for drills and trainings





Other checks and examination shall include





Emergency generator
Testing of emergency lighting and alarm system
Life saving equipment• Lifeboats- equipment, davits, launching arrangements, embarkation arrangement,
testing of lifeboat engines, lowering
• Provisions of radio equipment for survival crafts
• Life rafts- condition of cradle, painter, weak link, HRU, markings, servicing
• Expiry dates of pyrotechnics
• General condition and random tests on- lifejackets, immersion suits, TPA, lifebuoys
Fire fighting equipment-25 of 66-


Set 1 of 9 Sets

•
•
•
•
•
•
•
•
•


Fire plans- correctly located
Fire pumps- 2 jets of water
Fire hoses pressure testing, condition of nozzles
Fire extinguishers- correct positioning and firing
Foam pump- starting and stopping
Fixed fire fighting equipment- maintenance, servicing and piping system
Testing of smoke detector system
Fire mans suit- BA, general conditions, bottles well filled
Remote control fans for stopping machinery and equipment

Navigational equipment• Charts, nautical publications- corrections
• Compass deviation book
• Navigation lights, day signals, sound signaling appliances, aldis lamp
• Magnetic compass- deviation card,
• Gyro compass, radars, echo sounders
•





Pilot ladders

IGS system• Operation of both blowers
• Ventilation system in the scrubber room
• Alarms- high 02 content, low gas pressure, deck water seal low level, high temperature
of IG main, low water pressure to scrubber
• NRV
• Piping system, branch lines
• Deck seal- automatic filling and draining
• Operation of the gas regulating valve
In the pump room• Fixed extinguishing system
• Gas detection system

Safety Radio Survey
Documentation that should be prepared by Master


Ship Radio License
All ITU (International Telecommunication Union) publications
• ITU Manual for use by Maritime Mobile and Maritime Mobile - Satellite Service 1992
• ITU list of coast stations
• ITU list of ship stations
• ITU list of Radiodetermination and Special Services

-26 of 66-


Set 1 of 9 Sets

•

ITU list of Call Signs and Numerical of Identities of Stations used by Maritime Mobile
and Maritime Mobile Satellite Stations
 Radio Publications
 Manufacturers manual of all radio equipment
 GMDSS certificates of all officers
Other considerations







Following tests and checks in the GMDSS Radio log• Daily tests and checks DSC internal test without radiating signals
 State of charge of batteries
 Sufficient paper in all the printers
• Weekly tests and checks DSC test call check with a coast station, mostly carried out on 2187.5khz
 Hand held VHF using a working channel
 Reserve power supply batteries
• Monthly tests and checks Testing of EPIRB and SART- cleanliness, expiry dates of HRU
All radio equipment- navtex, EGC receiver, all sources of energy, EPIRB, SART, MF/HF
DSC, VHF DSC, Inmarsat a/b/c, portable VHF
• Terminal
• Keyboards, display and screen
• Printing equipment- spare paper rolls
• Operational status of all alarms system
• Emergency batteries and back up system
Checks in the radio room shall include• Cleanliness
• Lighting arrangement
• Approved clock
• Call sign and station identity displayed
• Emergency escapes of radio room
• CO2 extinguishers
Monkey deck- Aerials, antennas, insulators, look for damage, insulators should be washed
with fresh water

Loadline Survey




The Chief Officer from the Record of Particulars should ensure that all the appropriate
particulars have been incorporated into the planned maintenance system of the vessel; the
main idea is to ensure that the vessel is watertight above and below the freeboard deck.
Survey maintenance should be carried out 3 months before the commencement of the
survey
Derust and paint the loadline marks

-27 of 66-







Set 1 of 9 Sets

Access openings are well greased (hinges and dogs), rubber packing are in good condition
and to be checked for weather tightness • Accommodation
• Machinery space openings into weather deck
• Mast houses on deck
Ventilators- hinges, rubber packing and closing arrangements
Air pipe- floats to be freely moving



Tank domes and ullage pockets- packing
Manhole rubber packing of ballast tanks- no leaks



Non return valves and over board valves



Guard rails and bull wark for any fractures



Survey is meant to ensure the following That no alterations have been made to the hull or superstructure, which may affect the
calculation to determine the position of the loadline
 Fittings and appliances for the protection of openings, guard rails, freeing ports and means
of access to crew quarters are well maintained
 Marks are correct and permanently indicated
 Loading and ballasting information is provided as per the regulations
IOPP survey
Documentation that should be prepared by Master








Administration certified copy of the following• Crude Oil Washing Manual
• Clean Ballast Operational Manual (if applicable)
• ODME manual
• Loading and Stability information
Records of ODMCS testing
Validity of IOPP certificate
SOLAS certificate- confirming surveys of IGS system
Relevant entries in Oil Record Book (Part 1 and Part 2)
Plans, specifications and technical documentation

Inspection and operation of the following




Oily water separator equipment or oil filtering equipment• Pumping and piping arrangement
• Oil content meter- 15ppm alarm and bilge monitor
• Record of calibration of meter as per manufacturers operation and instruction manual
Oil fuel tanks (Reg. 14)- confirmation of segregation of oil fuel and water ballast system
Sludge tanks (Reg. 17 & Reg. 19)-28 of 66-












Set 1 of 9 Sets

• Automatic and manual discharge means of stopping discharge of effluent mixture
• Start interlock device
• Alarm indicators (visual and audio)
• Oil water interface detectors
• Discharge arrangements satisfactory
• Where applicable- homogenizers, sludge incinerators
• Recording device- sufficient recording paper on board
• Record of simulation tests
• Standard discharge connection
Oil discharge monitoring and control system• Automatic and manual discharge means of stopping discharge of effluent mixture
• Start interlock device
• Alarm indicators (visual and audio)
• Oil water interface detectors
• Pumping piping and discharge arrangement- means of draining cargo pumps and lines
• Special areas- automatic stopping device (CBT)
• Recording device- sufficient recording paper on board
• Record of simulation tests
Segregated ballast tanks• No cross connections between cargo and ballast tanks
• No leakages of ballast lines passing through cargo tanks and cargo lines passing
though ballast tanks
• Where portable spool piece has been provided for emergency discharge from cargo
tanks- non return valves fitted on segregated ballast connection and a permanent
notice restricting it’s use
• No oil contamination in ballast tanks
Dedicated clean ballast tanks (Reg. 13A)
• All arrangements satisfactory
• No contamination of oil in clean ballast tanks
Crude oil washing system• Pressure testing of system to working pressure
• Drive units are not integral with tank cleaning tank washing machines
• Condition of lines and valves of system- signs of leakage
• Anchoring devices for machines intact and secure
• Number of machines tallying as mentioned in COW manual
• Movement and proper operation of machines during discharge operation and
effectiveness of stripping system using hand dipping equipment (2 cargo tanks)
• System isolated from steam heaters for hot water washing
Condition of standard discharge connection and MARPOL line

Maintenance on COW machines




Gear box topped up with lubricating oil
When the vessel is in gas free condition- inspection of the nozzles
Stop valve is tight and not leaking
Inspection of bottom mounted machines- after 6 uses or at least once a year

-29 of 66-


Set 1 of 9 Sets

PORT STATE CONTROL AND INSPECTIONS
Port State Control- enforcement of international convention and codes by the Administration
of Port state upon all vessels flying any flag other than that of the Port State
Port State Control Regime- consists of system of harmonized inspection procedures set up
under a Memorandum of Understand (MOU) between neighboring states designed to target
substandard vessels with the objective of elimination from the region covered by MOU
participating states e.g. Paris MOU, Caribbean MOU, and Tokyo MOU etc
Paris MOU- target is 25% of foreign ships of the particular flag
New regulations after 22nd July 2003
Mandatory inspections applies to








Oil tankers (3000GRT and above) & passenger vessels of over 15 years old
Bulk carriers of over 12 years old
Chemical and gas carriers over 10 years old
Such vessels are required to have an expanded inspection every 12 months and must give
3 days notice prior arrival
Vessels having a target factor less than 7- will not normally be subjected to an inspection
Vessel having a target factor of over 7- must complete expanded inspection prior leaving
port
Vessel having a target factor of more than 50- subjected to a monthly inspection

Expanded inspection- is a more detailed examination or testing conducted when an annual
examination follows or deficiency establishes clear grounds for believing that the condition of
the ship, equipment or the crew does not meet the standards of international conventions
Black listed vessels and banning rules, such vessels will be refused entry into the MOU
regions-



If vessel is in the “Very high risk” or “high risk” category- after 2nd detention in 3 years
If vessel is in the “Medium to high risk” category- after 3rd detention in 2 years



The vessel would be detained if found dangerously unsafe



Procedures to lift the ban




Owner must address a formal request to the port state that imposed the ban
Obtain a certificate from the flag state to certify that the vessel complies with required
standards and the classification society must confirm that the vessel complies with its rules
and regulations
Complete an expanded inspection at the owner’s expenses

-30 of 66-


Set 1 of 9 Sets

Inspections
















Certificates licenses and documents• All chief statutory certificates
• Oil record books and garbage record books
• Crews licenses- COC, and medical certificates
• Stability information
Cargo operations, bridge operations and navigation safety
Communication between key persons
Tank cleaning procedures
Drills- fire, abandon ship
Operational tests
Life saving appliances, firefighting appliance, emergency escape routes
Fire doors and ventilation systems
General condition of machinery spaces
Muster lists, damage control plans, manuals and instructions
Garbage
Cargo ship safety construction items
To ensure that ILO standards are being maintained• Those dealing with minimum age
• Medical examination
• Prevention of accidents
• Crews accommodation spaces
• Food, water, sanitary and heating
• Officers COC
After completion of the inspection the a report will be issued to the Master which should be
retained on board for a period of 6 months

ILO (International Labor Organization)Convention 147- commonly known as Minimum Standards Convention, this is one of the
number of conventions which is checked by Port State Control Inspectors, these include the
following Safety standards
 Standards of competency
 Hours of work and safe manning
 Living conditions of employers
 Seafarers employed are properly qualified and trained
 Hold an official inquiry into any serious marine casualty

-31 of 66-


Set 1 of 9 Sets

OIL RECORD BOOK
Oil record book (Marpol Reg. 20)



Applicable to all tankers 150GRT and above and other vessels 400GRT and above
Oil record books carried on a tanker• Oil record book Part I (Machinery Space and Operation)- for all ships
• Oil record book Part II (Cargo / Ballast Operations)

Entries in Part I








Ballasting and cleaning of fuel oil tanks
Discharge of dirty ballast or cleaning water from fuel oil tanks
Collection and disposal of sludge
Non automatic discharge overboard or disposal otherwise of bilge water which has
accumulated in machinery space
Automatic discharge overboard or disposal otherwise of bilge water which has
accumulated in machinery space
Condition of ODMCS
Accidental or exceptional discharge of oil
Bunkering

Entries in Part II











Loading, discharging and internal transfer of oil
Crude oil washing
Ballasting and discharging of cargo oil tanks
Ballasting and discharging of dedicated clean ballast tanks
Cleaning of cargo tanks
Discharging of dirty ballast
Discharge of slops
Condition of ODME
Accidental or exceptional discharge of oil
Master must sign at the end of each completed page
Retention period is 3 years

-32 of 66-


Set 1 of 9 Sets

MARPOL







Annex 1- oil
Annex 2- Noxious liquids
Annex 3- Harmful substances in packaged form
Annex 4- Sewage
Annex 5- Garbage
Annex 6- Air pollution from ships

Annex 1- oil
Regulation 9 (Control of discharge of oil)
Discharge of oil from cargo and pump room spaces



Outside Annex 1 special area• More than 50’ from the nearest land
• Enroute
• Instantaneous rate of discharge should not be more than 30 liter/nm
• Total quantity of oil discharge is not more than
 1/30,000 X total quantity of cargo previously carried (new ships- entering service
after 31st December 1979)
 1/15,000 X total quantity of cargo previously carried (existing ships- entering
service before 1st January 1980)
• Vessel has in operation and oil discharging monitoring and control system and slop
tanks
• Vessel has a slop tank arrangement
This regulation is not applicable for clean and segregated ballast which may be discharged
if the oily mixture shall have an oil content not exceeding 15ppm and has not originated
from the cargo pump room bilges and not mixed with cargo oil

Discharge of machinery space bilges outside special area



The vessel has in operation an oil filtering equipment (15ppm equipment)• The vessel is enroute
• Oil content of effluent mixture without dilution does not exceed 15ppm
• Bilge water is not mixed with the oil cargo residue or pump room bilges
If the vessel is fitted with oil water separating device (100ppm equipment)• Vessel must not be in a special area
• Must be enroute
• Must be more than 12 miles from the nearest land
• The oily mixture does not originate from the cargo pump room bilges

-33 of 66-


Set 1 of 9 Sets

Regulation 10 (Prevention of pollution when operating in a special area)
Special areas







Mediterranean
Black
Baltic
Red Sea and Gulf Areas
Gulf of Aden
Antarctic (south of 60S)
North West European Waters

Total ban on all oil discharges in the Antarctic
Discharge of oil from machinery spaces




The vessel is enroute
Oil content of effluent mixture without dilution not to exceed 15ppm
The vessel has in operation an oil filtering equipment with automatic 15ppm stopping
device
Bilge water is not mixed with the cargo residue or pump room bilges

Regulation 11 (Prevention of pollution when operating in a special area)
Regulation 9 and 10 of this Annex does not apply in the following cases When required to secure the safety of the vessel or saving life at sea
 Resulting form damage to the vessel, however efforts should be made to minimize the
pollution. The damage has not been caused with intent or recklessly.
Regulation 13 (Segregated ballast tanks, dedicated clean ballast tanks and COW)





Every new crude oil tanker (20,000GRT and above) and every new product tanker
(40,000GRT and above) shall be provided with segregated ballast tanks
The capacity shall be such so that the vessel’s drafts and trims meet the following
requirements• The moulded draft amidships (dm) without taking into the ship’s deformation shall not
be less than- 2.0 + 0.02L
• The draft at the forward and aft perpendicular shall correspond to those determined by
the draft amidships (dm)
• The trim by stern shall not be greater than 0.015L
• The draft at the aft perpendicular shall not be less than that to obtain full propeller
immersion
Existing crude oil tankers and product carriers of 40,000DWT shall also be provided with
segregated ballast arrangements

Ballast water is not to be taken into cargo tanks except-

-34 of 66-







Set 1 of 9 Sets

Bad and severe weather conditions in the opinion of the Master
In exceptional cases when the tanker is required to carry ballast in excess of the conditions
as mentioned above
Such ballast water is to be discharged under Reg. 9
In the case of crude oil tankers ballast may be only carried in the COT provided such tanks
have been crude oil washed

Crude oil tankers

Every new crude oil tanker 20,000DWT and existing of 40,000DWT and above shall be
provided with a cargo tank cleaning system using crude oil washing

13A (requirement for oil tankers with dedicated clean ballast tanks)



Shall be equipped with an oil content monitor
Shall be used when discharging ballast
Shall be provided with a Dedicated Clean ballast Tank Operation Manual

13B (requirement for crude oil washing)



Shall be fitted with an IGS system and a slop tank
Sufficient cargo tanks shall be crude oil washed including those tanks in which ballast
water is put
Every crude oil tanker shall be equipped with an “Operation and Equipment Manual”

Regulation 16
Applicable to vessels of 400GRT to 10,00GRT



Oil filtering 15ppm equipment
If carrying ballast water in bunker tanks an alarm device stopping discharge of more that
15ppm
Ballast water must be only discharged into the sea when this equipment is operational, if
not the ballast water must be discharged to shore reception facilities

Applicable to vessels of 10,000GRT and above


Oil filtering 15ppm equipment
15ppm alarm device and automatic stopping arrangements

A gist of tanker operation manuals (requirements of Annex I)



Dedicated Clean Ballast Tanker Operation Manual- Annex I Reg. 13A (4)
Crude Oil Washing and Equipment Manual- Annex I Reg. 13B (5)
ODMCS Operation Manual- Annex I Reg. 15 (3) (C)

-35 of 66-


Set 1 of 9 Sets

Annex 2- Noxious liquids
Category
A
B
C
D

Hazard to marine source or
human health
Major hazard
Hazard
Minor hazard
Recognizable hazard

Harm to amneties or legitimate use
of the sea
Serious harm
Harm
Minor harm
Minimal harm

Annex 4- sewage (with effect from Sept 2003)
1. Within 4 nautical miles from land•
•

Sewage Treatment Plant has been approved by the Administration
No floating solids or discoloration of surrounding water

2. Between 4 and 12 miles•
•

Comminuting and disinfecting sewage
Treatment plant has been approved by the Administration

3. 12 miles and more•
•
•
•

Discharge of sewage not comminuted or disinfected
Retained in holding tanks
Maybe discharged when at least 12nm from the nearest land, discharge rate approved
by the administration
Ship is proceeding enroute and at least 4 knots

Holding tank- means a tank for the collection and storage of sewage
Annex 5- Garbage
Special areas




Mediterranean
Baltic
Black
Red sea and Gulf Areas





North Sea
Antarctica
Wider Caribbean

CategoriesCategory 1- Plastics
Category 2- Floating dunnage, lining or packing material
Category 3- ground down paper, rags, glass, metals, bottle, crockery
Category 4- paper, rags, glass, metals, bottle, crockery
-36 of 66-


Set 1 of 9 Sets

Category 5- Food waste
Category 6- incinerator ash
Disposal




Plastics must be retained on board and only discharged to shore reception facilitiesWithin special area, only food wastes• At least 12 nautical miles from the nearest land
• Wider Caribbean- at least 3 miles if passed through a comminuter or grinder and
capable of being passed through a screen of with openings no greater than 25mm
Outside special areas
• Dunnage, lining and packing material at least 25’ from the nearest land
• Other garbage and food waste- at least 12’ from the nearest land
• Comminuted or grounded food waste / other garbage capable of being passed through
a screen of with openings no greater than 25mm- at least 3’ from the nearest land

Garbage record book and Garbage Management plan


Required on all ships of 400GRT and over required to carry more than 15 persons
Retention period of Garbage Record Book- 2 years

Entries into the record book






Date, time and position of the vessel
Estimated amount discharged into shore or reception facilities
Estimated amount incinerated
Signature of designated person in charge
Master must sign on each completed page
Such records must be made when garbage is discharged• Into the sea
• To shore reception facilities
• To other vessels
• Incinerated
• Accidental or exceptional discharge of garbage

Main features of Garbage Management Plan




Must have procedures for collecting, storing, processing and disposing of garbage
Equipment used on board
Designated person in charge of carrying out the plan
Must be in the working language of the crew

Placards


On every ship of more than 12 meters or more in length
This shall notify the crew of the disposal regulations

-37 of 66-


Set 1 of 9 Sets

The requirement of a Garbage record book is not applicable to

Any vessel engaged in a voyage of one hour or less in duration which is certified to carry
15 persons or more

Inspections of Garbage Record Books





Any inspector may inspect any ship to whom the regulation applies
If the inspector has clear grounds in believing that the Master or the crew are not familiar
with on board procedures• He may investigate any operation
• He may detain the vessel
He may require the Master to produce the Garbage Record Book
He may make a copy of any entry of the Garbage Record Book, such copy may be
required by the Master to certify as a true copy which may in turn will admissible in any
judicial proceedings

Fixed or floating installation


Within 500 meters of installation is prohibited
Not applicable to food waste which has been comminuted and grounded to the required
standards if installation is located 12 miles from nearest land

Annex 6- Discharge of Air Pollutants
Applicable to all ships of 400GRT and above
Not yet in force as it requires more acceptances from the members of states before fully
entering into force. However the following requirements have been approved since Jan 2000 Installation of diesel engines- NO x emission control equipment
 IMO approved incinerators
NOx Technical Code

Procedures for testing, surveying and certification of marine diesel engines

Other emissions include




Fuel quality and ozone depleting substances- CFC’s and halon (this is prohibited on board
vessels as per Annex 6)
Exhaust emissions
Tanker vapor emissions control system (VEC)
Incinerators

Ozone depleting substances

Ozone depleting substances (prohibited)-38 of 66-




Set 1 of 9 Sets

• Halon 1211, 1301, 2402
• CFC- 11, 12, 113, 114, 11
New installations containing HCFC (hydrochlorofluorocarbons) are permitted until Jan 2020

Nitrogen Oxides (NOx)


NOx- technical code fro discharge of Nitrogen Oxides from marine diesel engines
Operation of a diesel engine is permitted when exhaust gas cleaning system is provided
approved by the administration

Sulphur oxides (SOx)



SOx emission area- the Baltic Sea is considered an SO x emission area
The sulphur content of fuel oil shall not be more than 1.5% m/m and shall not contain
inorganic acid
An exhaust gas cleaning system shall be provided approved by the administration

Volatile organic compounds (VOC)

Applicable to all tankers which shall be provided with the following if operating in a port
where VOC emissions are to be regulated• Vapor emission control system (VEC) shall be fitted approved by the Government
• A vapor collection system and shall be used during the loading of such cargos

Incinerators




Each incinerator after Jan 2000 shall be approved by the Administration
Used for incineration of sludge oil generated during normal operation of the vessel but not
in port, harbors or estuaries
Shall possess a manufacturers operation manual
Monitoring of combustion flue gas outlet temperatures

-39 of 66-


Set 1 of 9 Sets

CERTIFICATION AND TRAINING
White List- countries assessed by IMO complying with STCW 95 are placed on the White List
or “List of Confirmed Parties”
Two main routes for issuance of a certificate of competency


Vocational (VQ)- consists of VQ units
Ancillary- traditional training

Ancillary training required for certificated officers








Four elements of basic training• Personal survival techniques
• Fire prevention and fire fighting
• Elementary First Aid
• Personal Safety and Social Responsibilities
Medical first Aid
Advanced Fire Fighting
Proficiency in Survival Craft and Rescue Boat- applicable to those who are in charge of life
saving equipment
Radar and ARPA Simulator Training- “operational” for deck officers and “management” for
masters
Efficient Deck Hand
GMDSS

Additional training for Masters


Medicare Training
Radar and ARPA Simulator Training- “management” level

Validity of COC- 5 years
Validity of orals examination- 3 years
Training of seafarers (MGN 8)
Forms of training required to be given on board by the Master-



Familiarization training- this should be given before being assigned ship board duties and a
record of which should be maintained on board
Training in connection with LSA/FFA



Ratings however prior joining the vessel should have completed the Basic Training ashore



Basic requirements that apply to all ratings


Medically fit
Must be trained in PST duties

-40 of 66-





Set 1 of 9 Sets

Must have had familiarization training with respect to emergency duties
Must be able to communicate in the common working language

Proficiency in Survival Craft and Rescue Boat (PSC/RB)


All candidates with Certificate of Competency for both deck and engine
Any other person required to undertake duties regarding survival craft

Advance fire fighting (AFF)


Other persons required to undertake duties regarding fire fighting operations

Medical first aid training


All seafarers designated to provide medical first aid

Medicare Training


All candidates with Master and Chief Mate level II/2
Validity- 5 years

Tanker training program


Basic Tanker Training- requires to be undertaken by all ratings directly connected with
cargo operations serving on tankers
Specialized Tanker Training- requires to be undertaken by all officers serving on tankers
who are directly undertaking cargo operations

DC endorsement for ratings


Completed 3 months on tankers
Completed basic tanker training

DC endorsement for officers





Completed 3 months on tankers
Completed Specialized Tanker Training
For revalidation of endorsement (MGN 9) it is required to have completed at least 3
months or 6 months (storage tanker) sea time in every 5 year period
To revalidate a withdrawn endorsement• Completed the Specialized tanker training program or
• Complete 14 days sea time on the relevant tanker

-41 of 66-


Set 1 of 9 Sets

Certification for officers
Three levels of responsibility as per STCW95




Management level
Operational level
Support level
Seven functions associated with different levels of responsibility
• Navigation
• Radio communication
• Marine engineering
• Electronic and electrical engineering
• Cargo handling and stowage
• Maintenance and repair
• Control and operation of the vessel and care for persons on board

Limitations that may be imposed by MCA on a COC




Ship type
Engine type
Trade
Tonnage

Deck officer capacity under STCW 95 (MGN 92)

Officer of watch (OOW)



Chief Mate



Master

Grades of OOW STCW 95 and UK





OOW near coastal less than 500 GRT
OOW no restriction
Grades of Chief Mate under STCW 95
Chief Mate no area limit, less than
3000GRT
Chief Mate no restriction










Grades of Master under STCW 95
Master near coastal, less than 500GRT
Master no area limit, less than 3000GRT
Master no restriction







-42 of 66-

Grades of Chief Mate under UK regs.
Chief Mate no area limit less than
3000GRT
Chief Mate near coastal less than
3000GRT
Chief Mate near coastal, no tonnage limit
Chief Mate no restriction
Grades of Master under UK regs.
Master no area limit, less than 3000GRT
Master near coastal, no tonnage limit
Master no restriction


Set 1 of 9 Sets

Navigational watch rating- no restriction
Engineer capacity under STCW 95 (MGN 93)

Officer of watch (OOW)



2nd Engineer



Chief Engineer

Grades of OOW STCW 95 and UK

750kW or more

Grades of 2nd Engineer and Chief Engineer STCW 95 and UK 


750kW to 2999kW
3000kW and more

Engine watch rating (EWR)- now power limit
Radio operators Certificate (MGN 214)



A radio officer shall hold a MRGC (Marine Radio Communication General Certificate)
One operator must hold a GMDSS certificate• GOC (General Operator Certificate) for unrestricted use
• ROC (Restricted Operators Certificate) for sea are A1

Certification for Rating (MGN 97)
Categories



Trainee rating (deck or engine)
Deck Rating 1
Deck Rating 2





Engine Rating
GP rating (grade 1)
GP rating (grade 2)

Requirement for all ratings


Must be medically fit
Familiarized before being assigned ship board duties

Qualifications for Trainee deck or engine rating


At least 16 years of age
Completed the Personal Survival Techniques (PST) training

Qualifications for Deck Rating 2



Has an NWR certificate
Completed the four elements of basic training
-43 of 66-


Set 1 of 9 Sets

Qualifications for Deck Rating 1



Completed at least 36 months at sea of which 12 months must be on the deck department
Holds an AB certificate

Qualifications for engine room rating




Has an EWR certificate
Completed acceptable survival and fire fighting techniques

Qualifications for GP rating (grade 2)-



Has an NWR and EWR certificate



His employment whether on deck or in engine room will be decided upon the SMD



Qualifications for GP rating (grade 1)-



Holds and AB certificate
Holds NWR and EWR certificate



His employment whether on deck or in engine room will be decided upon the SMD




Eligibility for rating certificate (NWR or EWR)








Must be at least 17 years of age
Has completed 6 months at sea
Completed four elements of basic training
Contents of EWR or NWR• Name of company, address and contact details
• Name of candidate, DOB, discharge book number
• Issued under the authority of MCA
• Signature of company rep. and rating
Such certificate may be issued by the company on behalf of MCA, provided such approval
has been given by MCA to the company
A copy of the certificate issued by the company must be sent to the RSS Cardiff for
registration
The company must keep a record of all certificates issued

Eligibility for EDH certificate-

-44 of 66-







Set 1 of 9 Sets

This is the qualifying exam to obtain an AB certificate
Have a valid NWR certificate
Must be 17 years or over
Have at least 12 months sea time in the deck department

Eligibility for AB certificate



Must be 18 years or over
Completed 24 months sea time on the deck or 36 months as GP rating of which 12 months
have been on deck
Have in possession the following• NWR certificate
• EDH or VQ2 in Marine Vessel Operation
• PSC/RB
• Valid medical certificate

Medical Fitness Certificate (MGN 91)





Applicable to all seafarers
Also known as ENG 1
May be obtained by applying to a MCA approved medical practitioner
Validity of certificate• If over under 18 years of age- one year
• If over 18 years of age- 2 years

Categories




Category 1- fit for sea service and no restriction
Category 2- fit for sea service but with restrictions (near coastal waters)
Category 3- temporarily unfit for sea service
Category 4- permanently unfit for sea service

If a seaman’s medical certificate expires on board he can continue sailing but only for a period
not exceeding 3 months
Checking a foreign medical certificate

With reference to the Training and Certification Guide part I of the MGN 91

Checking certificates when engaging new crew
Chief mates



If foreign certificate should hold a valid Certificate of Equivalent Competency (CEC)
Evidence of revalidation- as this is required under STCW 95
STCW 95

-45 of 66-







Set 1 of 9 Sets

No tonnage or area restriction
DC endorsement
Valid medical certificate
Must ensure that he can speak English well enough to comply with regulations

2nd Engineer












If foreign certificate should hold a valid Certificate of Equivalent Competency (CEC)
Evidence of revalidation- as this is required under STCW 95
STCW 95
3000Kw and more
DC endorsement
Valid medical certificate
Must ensure that he can speak English well enough to comply with regulations
In the event that a foreign certificate holder cannot produce a CEC, the Master should not
sign him on, inform the company who in turn will inform the MCA. The MCA will decide
whether to issue an Exemption Certificate
In the event that a foreign officer does not speak English the master should not sign him, in
such circumstances the vessel may be detained by MCA or Proper Officer and master
could be impounded a fine of 5000 pounds
SOLAS regulation V/14.4 requirements regarding English as a language that must be used
on board• Must be used on the bridge as a working language
• Bridge to bridge
• Bridge to shore
• Between pilot and watch keepers, unless those directly involved in the communication
can speak a common language other than English

Courses for Chief Mate and 2nd Engineer






Specialized tanker training
PSC/RB
AFF
Medical first aid training
Medicare Training (only for Chief Mate)
Navigation Radar and Simulator (only for Chief Mate)

Certificate of equivalent competency (MGN 221)



MCA issued certificate which is required to be held by a foreign certificated officer
The CEC remains valid for the same period as the relevant STCW certificate
However the CEC must be revalidated in any case every 5 years

To check for the authenticity of the certificate the Master must-

-46 of 66-





Set 1 of 9 Sets

Inform the employer
Employer will in turn check with RSS Cardiff who keeps the register of all the UK
certificates registered

-47 of 66-


Set 1 of 9 Sets

OFFICIAL LOG BOOK AND ALC
Taking over command as a new master












General check of ship’s side plating and exterior, condition of drafts and loadline marks,
LSA & FFA, these things will give a fair idea of the quality of management on board
Standard of rigging and maintenance of the accommodation ladder, gangway and its
accessories
Take delivery of all official documents, ensure the same has been well sighted
From the signing off Master• Handing over reports and ship condition report
• Certificates (check validity)
• Standard of crew, competency and training
• Future voyage instructions from owner or charter party
• Read relevant clauses of charter party or BL clause
Relevant entries in the OLB and the ALC
Familiarization training in accordance with STCW 95 & MS (Training and Certification) prior
vessel sails out
Ensure that all crew are on board as per the SMD
Enquire with Chief Engineer and Chief Officer for any stores, bunkers etc
Other considerations• Checking of the 2nd mates passage plan and operation of all bridge and radio
equipment, required charts and nautical publications are on board
• Take a round with chief officer in the CCR, accommodation and pump room, check the
general condition of all cargo operational equipment, enquire for any major defects or
problems faced previously with cargo operations
• Enquire with chief engineer if requires any fuel, spares etc.
• Read and if necessary write standing instructions
Before taking the vessel out to sea the Master should ensure that a full inspection of the
vessel has been made to ensure that the vessel is seaworthy

Handing over documents













Cargo Ship Safety Construction Cert.
Cargo Ship Safety Equip. Cert
Cargo Ship Safety Radio Cert
ISM DOC & SMC
Class survey records
Cert. and CDC of off. & crew
Official Log Book
Garbage Record Book
Garbage Management Plan
Oil Record Book (1 & 2)
Class survey Records














-48 of 66-

International Tonnage & Canal Certificate
Int. Oil Pollution Prevention Cert.
Oil Pollution Insurance Cert.
Deratting / Exemption Cert.
Safe Manning Dock
Class Survey Records
Anchor and Chain Cable Certificates
Chain Register
SOPEP / VRP
Stability booklet







Set 1 of 9 Sets

Cash / Mullah
Voyage Instructions
Last port clearance
ALC





Bill of Lading
Cargo Manifest
Note / Letter of Protest

Handing over command





Relevant entries in the ORB- signed and completed each page
Handing over notes to be prepared
Crew documents and certificates to be prepared
Count all moneys in presence of incoming master
Relevant entries in the OLB

Master’s legal relationship with the owner



Master is the servant of the employer
Master is the employer’s representative on board
In circumstances he is also the agent of the employer and may act as such on his behalf• Receive ship stores
• GA and Salvage
• Signing of Bill of Ladings

Official log book
Required on vessels of more than 25 GRT and above
This maybe obtained from the Marine Office or Proper officer if vessel is in foreign waters
Entries in the OLB when taking over command


Handing over Master in the narrative section shall mention “vessel has been handed over
with respect to documents of ship and crew,” both the Masters must sign this
Taking over Master on the• Front cover- name and COC#

Entries to be made in OLB when taking over command of a new vessel



Front cover• Name of the vessel, POR, official number
• GRT, NRT
• Name and address of owner
• Masters name and certificate number
• Date and place of opening log book
Special pages• Position of deck line
• Assigned loadlines

-49 of 66-




Set 1 of 9 Sets

Narrative section• Master has assumed command on behalf of the owner
• The same should be countersigned by a witnessed officer

Other entries








Departures and arrivals
Muster drills and trainings held
Accommodation inspections
Accidents and death inquiries
Births
Distress incidents, reason for not going for distress
Code of conduct- breaches, prosecution of crew advised
Discharge of crew, crew left behind

Annexes to log books





Safety officer accident log book
Medical log book
Radio log book
Additional freeboard sheets- for use when the sheets in the log book have been consumed
Additional sheets

Agreement and List of Crew (ALC)
Vessels that are exempted



Pleasure yachts on coastal voyages
Ship of less the 80 NRT
Those vessels that are exempted must have in possession the following• An exemption certificate from the MCA
• ALC1 (b)- list of crew that are exempted from signing on

May be obtained from the MCA or a Proper officer if the vessel is abroad, an Official Log book
is handed over along with the Crew Agreement
Types of agreement



Running agreement
Voyage agreement
Run agreement




Indefinite agreement
Multi ship agreement

Running agreement


Are vessels that are continually manned and at sea or at port
Have a validity for 12 months, for ferries 6 months

Voyage agreement-

-50 of 66-





Set 1 of 9 Sets

Applicable to vessels that are not continually manned, agreement is opened and closed
when crew sign on and sign off
Maximum period of validity- 24 months

Run agreement

One that is used for only one voyage

Indefinite agreement





Applicable to vessels trading in coastal areas
Do not have any time limit and is not closed at the end of a certain period
This protects the employer from high costs since the seaman may give notice at any time
irrespective of location of the vessel
It is required for the owner to deliver to the MCA a change of crew every 6 months
Non standard contractual clauses contained in the indefinite agreement• Intervals at which wages must be paid
• Maximum period required for a seaman to remain on board between leave
• Notice required to be given by employer to terminate employment

Multi ship agreement


Used when several ships of one company run out of the same port
The original agreement is kept ashore and each ship carries a true certified copy, the true
certified copy specifies the address and the name of the person keeping it

Parts of crew agreement









ALC1 (outer cover)• Master must sign with the date when the agreement is opened and closed
• ALC documents may be attached
ALC1 (a)• For non exempt seaman
• Those who are a party to the agreement must sign on
ALC1 (b)• List of crew who are exempted from signing the crews agreement
• Master must enter his name here since he is a representative of the company and not
a seaman under the “Merchant Shipping Act 1995.” His contract is different from that
mentioned in “d”
ALC1 (c)• List of young persons under 18
• Summary of “a” & “b”
ALC1 (d)-51 of 66-


•
•
•
•


Set 1 of 9 Sets

Contractual conditions of the agreement
When non exempt crew have signed the “a” then they are bound to the terms an
conditions in “d”
A copy of this along with the ALC 6 must be pinned up in the crews alleyway, if they
are more than one “d” forms, this means that they is more than one agreement (NFD
or BSF) on board
Details & attachments- employers name, voyage and notice clause and master’s sign

ALC (6)• Crews copy of the agreement
• Ships and company details are completed and posted in the crews alleyway, if there
are more than one agreements then all the “d” forms are attached with the “6” in the
crews alleyway

Voyage Clause




Indicates the duration of employment
Geographical limits• Cargo ship- 75N to 60S
• Cruise ships- 80N to 83S
Port where the voyage commences

Consequences for crossing geographical limits Breach of contract by the employer
 The seaman could bring a legal action for damage
 Charter party terms could be restricted by crew agreement terms
Notice clause- conditions under which a seaman could give notice to the Master to terminate
his employment
Signing and signing off crew
Signing on crew on a newly taken over vessel




Collect all the documented pages of ALC, Complete the front cover pages of the ALC1 and
OLB
Complete the ALC1 (d)- attach voyage and notice clause and notice period to be given
Enter masters details on the ALC1 (b) with the “E” & reference number (E01)

Entries in the OLB
 Front cover• Name of the vessel, POR, official number
• GRT, NRT
• Name and address of owner
• Masters name and certificate number with “E & reference number”
• Date and place of opening log book

-52 of 66-












Set 1 of 9 Sets

Special pages• Position of deck line
• Assigned loadlines
Narrative section• Master has assumed command on behalf of the owner
• The same should be countersigned by a witnessed officer
Certificates of all crew members must be checked prior signing them on
As crew member arrive make relevant entries in the “a”, “b”, “c” forms, the same should be
entered with “E & ref#” & names in the OLB
Make a copy of ALC (d) and list of crew ready for sending to the employer
Attach the “d” and “6” forms in the crews alleyway

Signing on crew (not on a newly taken over vessel)





Enter the Master “E and ref#” from the OLB into the ALC1 (b)
In the ALC1 (a) form• Enter details of crew who are a party to the agreement and required to sign on with- “E
& ref#, name, rank, certificate details and end#
• Request them to sign after reading their contractual details in the ALC1 (d)
In the ALC1 (b) form- enter details of crew who are a not party to the agreement with “E &
ref#, name, rank, certificate details and end#
In the ALC1 (c) form- transfer from “a” and “b” and enter the names of all those who are
young person less than 18 years of age



In the inside front cover of the OLB enter the “E & ref#, name and rank of all those who
have signed on
In the narrative section- new crew agreement have been opened



Send the employer a copy of the crew change





If a crew refuses to sign the ALC1 (a) then his name should be entered in the “b” form, who
is not a party to the agreement, arrange for his repatriation in the next convenient port

Signing off crew


Inform the agent for customs and immigration clearance
Make an account of ASW2 (account of seaman wages), give him his sea time certificate,
stamp and sign discharge book



Request him to sign off the agreement ALC1 (a) and sign beneath his signature
Make relevant entries in the narrative section of the OLB- “E & Ref#, name and rank was
signed off today from “a” or “b”



Inform owners but within 72 hours



Discharge book entries-

-53 of 66-






Set 1 of 9 Sets

Date and place signed on / signed off, rank
Ships stamp
Master signature

Closing a crew agreement






Discharge all crew, enter the date and place of closing the agreement in front of ALC1
In the official log book• Date and place of closing the OLB in the front cover
• In the narrative section record– closure of crew agreement and LOC
Remove the ALC6 from the crew alleyway, collect together all the pages of the ALC and
any annexes to the OLB. Together with OLB and all the pages of ALC send it to the
nearest Marine office or if vessel is abroad then to the Proper Officer within 3 days
Inform the owner

Leaving a crew member behind in a foreign port for any reason








Sign the man off from the ALC in his absence
Inform the Proper officer within 48 hours• Name of seaman and address
• Name and address of next of kin
• Vessels name
• Date, place and reason for being left behind
Make appropriate entries in the narrative section of the OLB• The proper officer has been informed
• Date, place and reason for leaving him behind
Have his baggage packed and tallied, two copies to be obtained, one with the baggage and
the other to be attached in the OLB
Inform the owners of the change in the LOC as soon as possible but within 3 days
If the seaman returns within 3 months then the owner is under obligation for his welfare
and repatriation

-54 of 66-


Set 1 of 9 Sets

DECK AND ENGINE LOG BOOKS
Deck Log Book
General rules applicable









All entries should be made neatly, carefully, precisely and after due consideration
Alterations to be avoided
Navigational entries shall include• Course, speed and weather entries
• Switching on and off of navigational lights
• Changing over from auto to hand or vice versa
• Displaying of special signal- NUC, CBD etc.
• Unexpected soundings
With regards to cargo operations• Loss or damage
• Time of commencing and completing
• Delays
• Quantity of cargo loaded or discharged
• Time of signing BL
Other considerations• Stranding, grounding, collision
• Machinery breakdown
• Ship searches for drugs and stowaways
• Passing through oil slick
• Rendering or receipt of salvage service
• Voyage delays
Exaggerated entries not be made, entries in the deck log book are referred to by
investigators, judges and arbitrators

Bridge Books and Movement Books
Bridge Movement Book




Engine movements
Entering or leaving port (SBE/RFA)
Control testing and synchronization of clocks
POB & pilot away

Engine Movement Book


Main engine propulsion movements
Bridge orders

-55 of 66-


Set 1 of 9 Sets

Recording of Navigational activities
Items to be recorded in the deck log book prior commencing a voyage


Cargo on board, drafts, stability and stress
Tests of the following• Controls and navigational equipment
• Engines and steering gear
• Radio navigational equipment

Items to be recorded in the deck log book during the voyage
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



Courses, distance and position fixing
Weather and sea conditions
Details of pilot embarkation / disembarkation
Routing or reporting schemes
Amendments to the passage plan

Items to be recorded in the deck log book when vessel is at anchor or in port


Details on operational and administrative matters
Details related to the safety of the vessel

-56 of 66-


Set 1 of 9 Sets

HEALTH SAFETY AND WELFARE
Weekly inspections




Crews accommodation- in the presence of one crew member and officer
Galley, provisions and water- in the presence of one crew member and one crew of the
catering department
Log book entries to be made on completion of inspections• Time and date
• Names, ranks of inspectors
• Any deficiencies found

Galley inspections


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

Placards- garbage and safety
No broken glass or crockery lying around
Trays and cartons well stowed
Suction blower grills to be free of oil fats and residues
Deep fat fryers should have suitable covers
Microwave ovens well cleaned, no remnants of oil, oven door to be checked and free of
damage
Knives safely stowed in racks, handles should be free of grease and oil
Metal hooks not in use stowed in a special container
Can openers in good condition
Garbage receptacles, plastic stowage separate
Condition of fire fighting equipment
Refrigerator alarms (weekly testing) and locking arrangement
Area of deck outside entrance of refrigerated rooms should have antiskid surface

Mess room and smoke rooms





No expired food products
Condition of microwave and fridges- general cleanliness, fridges should be regularly deep
frosted
Sufficient ash trays
Condition of drawers
Availability of training manuals

Cabins and toilets




Stowage of lifejackets
Hygiene standards maintained by crew member
Living comforts
Flushes and taps in good working condition

If 3 or more persons complain regarding provision and water 

Make an entry in the OLB (narrative section) with the names of the seaman, nature and
reason of complaint
-57 of 66-






Set 1 of 9 Sets

In compliance with MS Act 1995 (section 44) Investigate the complaint and take
appropriate action as soon as reasonable and practical
A further entry should be made in the OLB detailing the Master’s response to the complaint
However if the crew are dissatisfied with the master’s actions they may take the matter up
with a Proper Officer

-58 of 66-


Set 1 of 9 Sets

BREACHES / DRUGS / DEATH AND ILLNESS
General rules for everyday conduct

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Punctuality
Drugs
Drinking
Bringing unauthorized persons on board
Offensive weapons (not be brought on
board)


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


Smoking in prohibited areas
Carrying out duties willfully
Treatment of others
Behavior towards others

Breaches are of 2 types under MN Code of Conduct

Serious or dismissal under Paragraph 9



Lesser under Paragraph 11

Serious or dismissal (9)
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



Assault
Willful damage to ships property
Being in possession of drugs
Falling asleep during watch
Sexual harassment





Incapacitated under the influence of
alcohol or drugs during work hours
Stealing or being in possession of stolen
property
Smoking in “no smoking” zones

Lesser (11)




Disobedience
Negligence of duty
Improper time keeping
Absenting from duty


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

Minor acts of negligence
Stopping work early
Failure to report to work

Dealing with a lesser breach




Informal warning via a lower ranking officer, if the officer feels that no further action is
necessary to be taken then the chapter should be closed and no entries in the OLB should
be made or
A formal hearing to be made by the HOD, the same should be recorded and a copy of
which given the accused in a “company disciplinary form”, no OLB entries to be made
Alternatively the matter should be referred to the Master, in such a situation OLB entries
should be made after giving a formal warning or a written reprimand

Dealing with a serious breach



The Master should immediately convene a formal hearing with the accuser, accused and
HOD
Accused should be informed that he has the right to have a third person to speak on his
behalf or a witness to question the evidence
He should be made aware of the allegation and asked if he admits it or is in denial of it, if
he admits it then there is no need to bring forward the evidence

-59 of 66-

Set 1 certificates and survey

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