2012 Annual Meeting Presentation

Montrose Place Townhomes Owners’ Assoc. Inc.
2012 Annual Meeting of the Membership

“Ask not what your Association can do for you, but what
you can do for your Association.”

Call to Order | Establishment of Quorum

Meeting Incidentals

Welcome Members

v  Please help yourself to breakfast, coffee, or juice

v  Please save your questions for the end of the presentation

v  This meeting is not intended to resolve unit speciﬁc issues

v  Please silent cell phones; please step outside to take calls

v  Restrooms

Montrose Place Townhomes Owners’ Assoc.


Communication

Communication

v  Current Contact Information

http://MontrosePlaceTownhomes.com/contact

v  Request for Assistance
http://Support.MontrosePlaceTownhomes.com

http://MontrosePlaceTownhomes.com/support


Communication

v  Architectural Modiﬁcation Request

http://MontrosePlaceTownhomes.com/modiﬁcations

v  Governing Documents

http://MontrosePlaceTownhomes.com/documents


Communication

v  Member Leasing Resources

http://MontrosePlaceTownhomes.com/leasing

http://MontrosePlaceTownhomes.com/listings

v  Preview Other Online Resources

http://MontrosePlaceTownhomes.com

http://Support.MontrosePlaceTownhomes.com


Communication

v  VOLO Recovery Phone Broadcast System

Property-Wide Announcements e.g. Water shutoff notice

v  AssociaAccess® Online

Member Billing and Account Information

http://MontrosePlaceTownhomes.com/access



Limited Common Element


Why we do what we do…

v  Pictures Speaks Volumes



On-Going Maintenance

v  Pest Control (Member’s Units)
New Program Implementation
Members have different requirement

Member selects their own service provider

Member facilitate their own service call and unit access

Member pays selected service provider

Membership will reimburse services up to $100, per unit, per year

Submit request for reimbursement

Management Company will send you a check for $100



On-Going Maintenance

v  Pet Policy
Dog must be on a leash
Want to prevent a tragedy

Owner must clean up after then

We can help…

Offering a pooper scooper service and supplies



Illegal Dumping and Littering

v  $200 Fine + Cost of Removal

v  Trash that does not make it in the dumpster

v  Furniture left for the Association to facilitate removal

v  Cigarette Butts

v  Trash left in upper walkways



Smoke Free Community (Always Have Been)

v  No Smoking Community

v  Within 20’ of any door, window, or walkway

v  Includes walking though shared walkways

v  Carcinogen and causes allergy episodes

v  Experience it, Report it, and we will Take Care of it

v  Dispose cigarette butts on property, get $200 ﬁne

v  You are responsible for your guest



Property Access and Resident’s Visitors

v  We will be changing the gate code

v  Members and one individual living at that resident

v  Tenants all must appear on the lease (will be enforced)

v  Guests shall not be on property or unattended

v  Notifying Association recommended for long-term visitors

v  HPD Trespassing Afﬁdavit and new signage



Pool Area and Grilling Stations

v  No glass (Cost to drain pool will be charged back to unit)

v  No smoking; this is a community pool

v  Residents must be in pool area with guest

v  Please clean the grills and care for them as if their yours; they are yours

v  Do not leave unattended; ﬁre happens



Capital Improvement Projects


2012 Accomplishments

v  Pool Fenced area (place for floats)
v  Routine Landscaping (back, front)
v  Property-Wide Signage (No trespassing; HPD Affidavit on file)
v  Move rear water hoses to inside gate area alone back-wall
v  Platform Refit of stairwell in front of unit 10
v  Dumpster Area, painted, keyless entry, new slats, solution to combat smell

v  Grill Replacement (3 year life cycle)
v  Pool Umbrella Replace and spares (11 feet size)



2012 Accomplishments

v  Security Gate (ﬁrewall) in Westside Breezeway
v  Maintenance for Security Lighting
v  Maintenance of the sprinkler system
v  Odor-Edge to keep dumpster from stink
v  New Boiler Room Breaker Box
v  Termite Detection Systems
v  Keyless Property (Mail room, dumpster)
v  Electrical Grounding
v  Sod Side Yard



Future Initiatives: Primary

v  Building Plumbing System Rehab (large project)

v  Repair and re-stripe parking lot

v  Repair Damaged Upper Walkway Sections (no money at the time of rehab)

v  Paint all railing, bars, gates, and walkways

v  Laundry Room Rehab (plumbing, door, new ﬂoor, paint)

v  Smoke Detector Installation in every unit



Future Initiatives: Secondary

v  Pool area watering system

v  Replace the ﬂashing trim on upper walkways

v  Boiler Room Sheetrock around new breaker box

v  Repair Falling Hardie in Sofﬁt Area

v  Have all exterior unit doors, windows cleaned

v  Seasonal umbrella to add shade area to pool space



Discovery Initiatives

v  Cut-out median for better access to rear drive way
(keep people from driving backwards)

v  Permit parking for the Audubon curb-side

v  Installation of two-three street lights in the back by Center Point

v  No Parking Signs for rear driveway



Financials

Financials

State of the Association—Effective June 30, 2012

v  Assets: Operating, Reserve, Prep-Paid Insurance

$56,868.00

v  Home Improvement Loan Balance

$96,760.00


Financials

Maintenance Assessment

v  Forecast Positive

v  Assessment holding at $250.00

v  No Foreseen Change


Financials

Collections Policy

v  MPTH $25

v  PMG $20

v  Change to $20

v  Requires a Board Resolution (Drafting)


Financials

AssociaAccess® On-Line

v  Access to your account

v  Real-Times Information

v  http://MontrosePlaceTownhomes.com/access



Election of Directors

Election of Director(s)

Nominees and Voting

v  Two (2) terms up this ﬁscal year

v  Incumbent – Chase Vines, Elliot Norman

v  Take nominees from the ﬂoor

v  Distribute ballots

v  Vote

v  Tally

v  Announce



Questions & Answers

Question & Answer Session

Open Forum

v  Please keep comments & questions to 3 minutes

v  Please do not over talk any guest

v  Please be positive & constructive

v  Forum not for individual inquiries only property-wide topics


Question & Answer Session

Directors—Not So Fast

v  All Directors are required to remain for a quick Executive Session to elect
ofﬁcer roles.



Adjourn Membership


Executive Meeting

2012 Annual Meeting Presentation

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