Solutions and services in digitalization and creation of Information resources

1. Archieves in modern format

2. About the company
. MMI Group – the first IT system INNOVATOR that offers and implements the
world's best solutions to any IT-infrastructure taking into account industry,
business and local peculiarities.
. Mission :
. MMI Group quality management system complies with the international
standard ISO 9001.
Using the world's best practices we apply an innovative
approach that provides our Clients with a new quality level of
their core business.

3. Concepts
. With deep experience and high professionalism MMI
Group offers INNOVATIVE DEVELOPMENT CONCEPTS
through IT-technology:
. Document management systems and other content
types, their storage, processing and delivery in
enterprise scales
. System of detection and protection against
cyberthreats of new generation
. Cross-platform architecture in the form of analytical
processing systems of the structured and
unstructured data
. Corporate communication frameworks
. Cloudy services and optimization of license models
of corporate software
. IT Law and protection of of intellectual property rights

4. Achievements of our
Command and its Leaders
. Average IT-experience – more than 10 years.
. Experts MMI Group, realized more than 100 projects for: telecom,
education, transport, banking and government sectors.
. Our employees on a voluntary basis take the active part in
development of the state. They are involved as the experts for
consultations and involvement in meetings, the working groups of
government bodies, public councils, and also to operation on
preparation and the analysis of texts of bills.
. Cofounders of Innovative Development of Ukraine association.
. Advise concerning information technologies in the Ukrainian union of
industrialists and businessmen (USPP).
. Possession of the Title "The Person of Year — 2013" in the nomination
"Leader of IT Industry of Year".

5. We are trusted:
State Statistics
Service of
Ukraine
The Ministry of
Revenue and Duties
of Ukraine
The Ministry of
Education and
Science of Ukraine
The State Agency
for Land Resources
of Ukraine
The State Treasury
Service of Ukraine
The National
Guard Ukraine
The Ministry of
Internal Affairs of
Ukraine
The Shipping
Register of Ukraine
The Inspection on
Training and
Certification of
Seafarers
The Security
Service of Ukraine
Government
Contact Centre

6. Solutions and services in digitalization and
creation of Information resources
Electronic archives

7. Large volume Different formats
UnstructuredWorn out
Different types of
documents
With disappearing context
Problem of paper archieve

8. Archive examination
Scanning of
document
Selecting keywords
in document
Supply of e-archive
system
Creation of digitizing
center
Full cycle of solutions in creation of e-archives

9. . Inventory of documents stored
. Physical safety of essential or frequently requested paper documents
. Implementation of IT solutions in archive sphere
. For territorially distributed offices (branches) to create a centralized repository of archival
documents
. Operational responding to population inquiries, issuing certificates, reports to higher
authorities.
. Improving the quality of decision-making process
. Reduce of costs for archive paper maintenance (rental space, time for searching document,
staff)
. Decreasing of the "human factor" in access to archival material
. Application of e-archive as an intangible asset in the sale of businesses, mergers and
acquisitions
Aims of E-Archive creation

10. Manager
● Cost saving
● Succession planning
● Data lost prevention
● Receiving reliable data for further successful planning
Product/Construction/Design
Engineer
● Prompt information access
● Productivity increase
Personnel administration
● prompt processing of requests about employees, benefits
Staff from remote branches
and offices
● access to updated documents
● reduce of expenses for transportation, sending, paper copying
Archive employee
● preservation of paper originals
● reducing labor costs for search and selection of relevant
documents
E-Archive benefits for:

11. Local users
Distance users in
divisions and
subsidiaries
Streaming Data Entry
Data entry
Centralized e-
archive
Data Base Servers
File Server
Software
System content
Web-
client
Solution structure

12. • modular structure of the system;
• flexibility in applied DBMS Mysql, Oracle, Firebird, SQLight;
• cross platforming.
Flexibility
Web-oriented: • Access of territorially distributed enterprise branch
offices to information.
. Providing opportunities for further development of the system
by increasing the number of hardware and software without
changing the overall information infrastructure oof E-archive
Scalability:
System advantages

13. . via characteristics
. via categories;
. via the period;
. via folded filter (multiple criteria simultaneously)
Search:
Creation of reports, statistics
Print. Sending via e-mail
Download in word, Exсel, xml
Data adding
Edit / Delete
Possibility for users

14. Users' interface. Search engine box.

15. . Structuring the process of digitizing of archival documents in large amount (1 million pages and
more) by association of automatic+ semi-automatic + manual information processing tools.
Consequently, high speed of digitization and high quality of final product (100 thousand pages
per month).
. The simultaneous launch of multiple processes for documents of different quality, formats,
sewn or embroidered documents (several process lines) production lines)
. Creation of an analytical database for handwritten documents/documents with handwritten
identification signs/documents processed according to different algorithms/document with
floating identification.
. Digitization in accordance with State standards, normative documents acting in territory of the
Client.
Uniqueness

16. . Implemented projects for state institutions,
commercial sector, for the state archives and for
cultural institutions:
. More than 120 projects in Ukraine
. 1.4 millions document pages
. 3 millions document pages
. 2.75 millions of maps, catalogues and records
. 48,800 records of museum inventory books
. 9,800 photo documents
. Approximately 1,000 units of the figural materials
. 14 virtual museum tours in Ukraine
Our experience in figures
More than
120 projects
in Ukraine

17. Technologies
. Certified software
. Automated data entry technology
. Multilevel quality control
Staff
. Certified personnel Mobile outreach teams
. Specialists in inventory assets and creating of records
. It- specialists
. Scanners Service Engineers
. Manufacturing men
. Digitizing operators
. Quality control engineers
Equipment
. Specialized industrial scanners for any formats.
Quality assurance

18. Cases

19. Document archiving for Ukrainian
State Centre of Radio Frequencies
Client: State Enterprise ‘Ukrainian State Centre of Radio Frequencies’. Established in 1934.
Task: Archiving of documents in accordance with the requirements of paper management
Scope of work: . Scientific and technical processing (archiving) of documents for permanent, temporary
and long storage periods
. Operations for binding a book
Result: . documents for permanent storage period, personnel documents for years 2009-2010
were put in order
. Inventory of files was done. Total amount of documents for archiving - 110 files
. The Deed on Files Assignment for Writing off was prepared for the documents with
temporary storage period
Peculiarity: . Documents for permanent storage period have the status of the NationalArchival Fund

20. E-archive for State Property
Fund of Ukraine
Client: State Property Fund of Ukraine
Task: Creation of insurance fund of archived files (years 1993 - 1999)
Scope of work: . 200 files (70 000 pages) were digitalized
. Documents were indexed by 5 characteristics (date, subject, type, document's number):
. Folium e-archive system of was installed
Result: . Time spent for search of information under Property Rights was reduced;
. Possibility of simultaneous work with archive documents by different services
(departments) without dealing with paper document.
Peculiarity: . Multi-stage project, started in 2011
. Analytics (identification of document subject according to its content)
. Work with handwritten and dying typewritten texts

21. Electronic library for National
Historical Library of Ukraine
Client: National Historical library of Ukraine. The library was founded in
1939, has more than 100 employees with the library fund of more
than 800 000 units of storage in 26 languages.
Task: Provision of access to more scientists, artists and readers,
involved in science and culture study all around the world to the
library collections through the library website.
Scope of work: . Site was developed: www.dibu.kiev.ua
. 699 379 cards were scanned
. More than 400 books of XIX - XX centuries were digitalized
. 56 560 bibliographic e-catalogue records were created
. Equipment for scanning and storage of books insurance fund (scanner, server) was supplied
Result: . Number of site visitors increased 4-times
. Rare editions were removed from work
. Readers have access to e-copies of books in reference library room
Peculiarity: . The project was supported by the Ministry of Culture of Ukraine, the International Renaissance
Foundation, Ukrainian Library Association
. Student of KPI, NAU, NAMCA were involved in work performance

22. Thanks!
MMI Group
8 Illinska st., 3rd Entrance, BC "Illinsky“
Kyiv, 04070, Ukraine
tel.: +38 (044) 237-70-81
e-mail: info@mmigroup-it.com
www.mmigroup-it.com