1. MARILUZ GAITÁN CASTELLANOS
INGLES TÉCNICO
2014

4.  Contributing to the delivery of strong
organizational governance, ensuring the
organization is operating in the public interest and
in a transparent and ethical way to fulfill its
objectives
 Helping to plan for the future to improve services
and organizational effectiveness
 Ensuring that the management team meets its key
performance targets and holding it to account
 Ensuring that the finances of the organization are
managed properly with accurate, robust
information
 Helping the Board to keep its stakeholders and
customers properly informed
 Serving on important board committees

5.  Write session moderators/conference chair´s script
 Handle full preparation of society´s Annual Meeting
 Committee & Board Liaison
 Assist ED and President in Board Meeting Preparation
 Notify all committees of agenda deadline
 Collect/compile all reports, motions, etc.
 Coversee book and other material production
 Coversee distribution to Board, Guests, Staff, Committee
Chairs,
 extras
 Assist with meeting logistics and room reservations
 Attend meeting, take minutes, distribute, maintain

6. Planning requires a systematic approach.
Planning starts with the setting of goals and objectives to be achieved.
Objectives provide a rationale for undertaking various activities as well as
indicate direction of efforts.
Moreover objectives focus the attention of managers on the end results to be
achieved.
As a matter of fact, objectives provide nucleus to the planning process.
Therefore, objectives should be stated in a clear, precise and unambiguous
language. Otherwise the activities undertaken are bound to be ineffective.
As far as possible, objectives should be stated in quantitative terms. For
example, Number of men working, wages given, units produced, etc. But
such an objective cannot be stated in quantitative terms like performance of
quality control manager, effectiveness of personnel manager.
Such goals should be specified in qualitative terms.
Hence objectives should be practical, acceptable, workable and achievable.

7. Detailed project planning and control including:
Developing and maintaining a detailed project plan.
Managing project deliverables in line with the project plan.
Recording and managing project issues and escalating where necessary.
Resolving cross-functional issues at project level.
Managing project scope and change control and escalating issues where necessary.
Monitoring project progress and performance.
Providing status reports to the project sponsor.
Managing project training within the defined budget.
Liaises with, and updates progress to, project board/senior management.
Managing project evaluation and dissemination activities.
Managing consultancy input within the defined budget.
Final approval of the design specification.
Working closely with users to ensure the project meets business needs.
Definition and management of the User Acceptance Testing programme.
Identifying user training needs and devising and managing user training
programmes.
• Providing regular status reports to the IPSC Programme Board.

8. Work with senior teams to grow the businesses formulating strategies and plans
Lead and develop finance teams
Lead and manage the budgeting process
Overall cash management on an ongoing basis
Formulation of annual budgets and targets
Overall control of all financial transactions and accountancy matters, including
audit systems
Preparation and submission of weekly and monthly updates
Presentation of annual accounts with recommendations
Review of accounts and investigation of variances then setting recovery plans
Treasury matters
Capital expenditure – evaluation and preparation of submissions
Insurance/ risk management
Setting annual cost rates and prices for customers
Close involvement in commercial negotiations with customers
Ensuring that the regulatory requirements of all statutory bodies are met

9. Prepare invoices, reports, memos, letters, financial statements and other
documents, using word processing, spreadsheet, database, or presentation
software.
Answer phone calls and direct calls to appropriate parties or take messages.
Conduct research, compile data, and prepare papers for consideration and
presentation by executives, committees and boards of directors.
Attend meetings to record minutes.
Greet visitors and determine whether they should be given access to specific
individuals.
Read and analyze incoming memos, submissions, and reports to determine
their significance and plan their distribution.
Perform general office duties, such as ordering supplies, maintaining records
management database systems, and performing basic bookkeeping work.
File and retrieve corporate documents, records, and reports.
Open, sort, and distribute incoming correspondence, including faxes and
email.
Make travel arrangements for executives.

10. Bookkeepers are often responsible for the payroll functions of a business.
They may calculate employee salaries or hours, determine paycheck
amounts, keep tax withholding records and issue paychecks or send
information to a contracted payroll company. Bookkeepers keep records of
payments made to employees and use them to reconcile business statements
and keep track of business expenses.
Bookkeepers often develop a skill set and specialized knowledge particular to
the company for which they are employed. They may utilize specialized
coding procedures to maintain records of debits and credits, create unique
functions in computer programs to meet the accounting needs of the
business and develop or adjust procedures for keeping track of finances.
Bookkeepers have to stay informed inside the business to ensure that all
money is accounted for. They must create or use systems for communicating
with employees to track expenses or payments are crucial. In many
businesses, bookkeepers are also responsible for making sure that taxes are
paid to local, federal and state governments.
They keep electronic balance sheets to monitor the company's cash flow and
profit.

11. Greet visitors and customers.
Answer the phone and screen calls.
Guide callers to the right person or department.
Take down and forward messages.
Provide information (e.g. brochures, pamphlets).
Receive and distribute mail.
Manage conference rooms.
Supervise office maintenance.
Receive payments and make out receipts.
Update the book of accounts and various databases.
Assist with billing.
Proficient in office systems softwar.e
Thoroughly fluent in French and Englis.h
Knowledge of your sector.
Good typing skills.