1. Lyna Lyn O. Ilustre
Citytower 8Flr. Sto. Domingo St., Cubao Quezon City
lynailustre_tmc@yahoo.com
0922-5187479
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Adheres to work ethic and can effectively interact with people across all levels of the organizational
structure. Highly proficient in using Microsoft Word, Excel and Powerpoint applications. Can work
under pressure and has an eye for detail. With good analytical skills, accepts challenges as
opportunity for growth and advancement, can immediately adopt and work proactively in different
environment, team player and has a positive outlook.
EDUCATION:
Bachelor of Science in Computer Science
Colegio de Dagupan (1995-1999)
Java Programming Training – ICT-UP Diliman (2014)
EMPLOYMENT RECORD:
Department of Health, NCRO
Administrative Assistant III (July 2014-present)
 Organized contractual employees, Aiders, Med-tech daily time records and accomplishment
reports and for the preparation of payroll; Assist in the preparation of Job Order, Aiders,
Med-Tech payroll
 Prepared contracts and appointments, encoded personnel orders, letters and memos, and
other documents needed for the appointment of permanent employees
 Prepares and update the employees database
 Prepares the total absences and tardiness of the employees
 Performed other related functions assigned by the supervisor.
Ecossential Foods Corp (Sister Company of Tridharma Marketing Corporation)
Sales Administrative Supervisor (March 2011 – August 30, 2013)
Major Responsibilities
Supports/assists the General Manager in a day-today duties by managing
correspondence, preparing research and communication
 Plan and schedule meetings and appointments of the General Manager/Sales Director and
manage correspondence through memos and letter.
 Organize and maintain paper and electronic files; disseminate information coming from the
General Manager/Sales Director by using the telephone, mail services, web sites and e-
mail.
 Review incoming memos, submissions and reports in order to determine their significance
and to plan for their distribution.
 Review reports, documents, records, data or other materials to verify completeness,
correctness, consistency, compliance or authenticity, submitted and for approval of the
General Manager/Sales Director
 Conduct research for information needed by the General Manager. Also, assist him in
preparation of reports and business review.
 Process forms, records, documents, or other materials relevant to Sales and marketing
activities. Monitor and releases accounted form of marketing.
 Organizes and maintain files and documentation pertaining to Sales and Marketing activities
to ensure proper record keeping.

2.  Process forms, records, documents or other materials relevant to sales activities to ensure
proper communication.
 In-charge in office supplies of Sales department including requisition, budgeting and
allocation.
Responsible in safe keeping important documents/ and all governments docs for the
company
Maintain a list of key contacts for each accounts/sales profile
Administer entire sales order process including
 Establish and maintain good relationship to existing and prospect clients.
 Meet monthly sales target with the leadership of National Sales Manager.
 Do weekly/monthly sales report and presentation.
 Monitor monthly requirements of the existing clients.
 Prepare and process sales order
 Coordinate delivery with customers
 Communicate with sales managers regarding order and delivery status
 Maintain current and accurate customers files and information
 Monitor account receivables of the existing clients coming from accounting records
 Handles customer complain based on delivery and/or quality of the product.
 Coordinate with marketing coordinator the purchased order of the clients.
Marketing
 Coordination with marketing officers regarding the SOTEX promo for monthly payday sale
 Record and receive transfer of stocks in the marketing warehouse
 Record and release stocks from Marketing Warehouse for the different activities and needs
of the marketing and other department
 Do monthly inventory of stocks in the Marketing Warehouse
 Prepare monthly summary transactions of the marketing warehouse.
Customer Service Relations
 Receive incoming-outgoing calls coming from the customers
 Disseminate documents coming from sales/other department to concerned department
Manage/Checking of Revolving Fund from Sales/Marketing Department
 Summarize sales expense every week.
 Release fund to marketing for their activities
 Perform other activities delegated by the General Manager.
Tridharma Marketing Corporation (2007 – 2011)
1. Sales Administrative Assistant (September 2009 – March 2011)
 Assists the National Sales Manager in his daily/monthly reports/business review
 Prepare Minutes of Meeting held by National Sales Manager
 Responsible in reviewing incoming memos, submissions and reports in order to determine
their significance and to plan for their distribution
 Administer entire sales order process
 Act as a liaison between customers, sales managers and other departments within the
organization to help ensure customer satisfaction
 Responsible in safe keeping important documents/ and all governments docs for the
company

3. 2. Accounts Receivable Analyst (February 2007-September 2009)
 Responsible for managing cash-inflow activities for the organization
 Managing the internal control assessment activity for the Finance organization by working
collaboratively with the various operational groups
 Prepare and organize documentation necessary to collect payment
 Responsible for management of accounting transactions in support of the receivables
process, including establishing and maintaining account reconciliations
 Review weekly aging report and address accounts 45+ past due
 Manages the collection activities by collaborating with the various team members
 Identify causes for non-payment and communicate problems for corrective action to be
taken
 Contact customers regarding past due accounts
3. Data Entry Specialist (September 2007 – February 2007)
 Responsible in posting sales order coming from sales or from admin
 Responsible in invoicing order to be deliver to customer
 Responsible in double checking the data entered by the sales
 Posting of Bad orders, credit memos and other data needed by sales/marketing department
Fastrack Hermes Forwarders, Inc (2005 – 2007)
1. Data Entry Specialist (November 2005 – August 2007)
 Responsible in posting sales order coming from sales or from admin
 Responsible in invoicing order to be deliver to customer
 Responsible in double checking the data entered by the sales
 Posting of Bad orders, credit memos and other data needed by sales/marketing
department
2. Accounts Receivable Analyst (August 2007-September 2009)
 Responsible for managing cash-inflow activities for the organization
 Managing the internal control assessment activity for the Finance organization by working
collaboratively with the various operational groups
 Prepare and organize documentation necessary to collect payment
 Responsible for management of accounting transactions in support of the receivables
process, including establishing and maintaining account reconciliations
 Review weekly aging report and address accounts 45+ past due
 Manages the collection activities by collaborating with the various team members
 Identify causes for non-payment and communicate problems for corrective action to be
taken
 Contact customers regarding past due accounts
3. Cashier under Finance Department
 Responsible in accepting payments or give refunds to customers for specific fees or
goods/services
 Responsible in checking account balances and transferring of funds
 Responsible in counting money remitted by the salesman, gives change and issues receipts
 Calculates discounts or references

4. SEMINARS ATTENDED:
- Professional Dev’t. Program Enabling Results for Exec. Secretary/Assistant &
Administrative Professional – July 19 & 20, 2012 – New Horizon Hotel
- Seminar on UNIX – Colegio de Dagupan – February 2, 1999
- Common Business Oriented Languange (COBOL) in FACOM M-760 –March 25,
1999
SPECIAL SKILLS:
 Knowledgeable in Microsoft Office
 Can assist Customer inquiries and concerns.
 Excellent Organizational and motivational skills.
 Knowledgeable in operating system: Oracle, SAP, Quickbooks, BIZBOX
PERSONAL INFORMATION:
Date of Birth : May 10, 1978
Gender : Female
Civil Status : Married
Citizenship : Filipino
Religion : Roman Catholic
Name of Spouse : Israel B. Ilustre
CHARACTER REFERENCE:
Ariel I. Valencia, MD, MPH, CESO III Ms. Loida Almendares
Director IV, DOH-NCRO 0999-8196183
0922-8137743
I hereby certify that the above information is true and correct
LYNA LYN O. ILUSTRE