Time management breakfast session

1. Time Management
Lawrence Hallett
Wales Quality Centre

2. Plan and protect
TIME

3. Personality Types
Fireman
The Over Committer
The Aquarian
The perfectionist

4. “Doing the same old things and
expecting different results”

5. Shock
Acceptance
Denial
Confusion
Improved
Performance
Problem Solving
The Change Cycle

6. Effective
Change
Quality
of Idea
Amount of
Buy in
x=
The Change Model

7. 10 things you did yesterday

8. Priority Grid
Urgent Not urgent
ImportantNotimportant
Do Now Plan to Do
Reject and
explain
Resist and
Cease

9. Priority Grid
Urgent Not urgent
ImportantNotimportant
Do Now Plan to Do
Reject and
explain
Resist and
Cease

10. urgen t not urgen t
important 1 - DO NOW
emergencies, complaints and crisis issues
demands from superiors or customers
planned tasks or project work now due
meetings and appointments
reports and other submissions
staff issues or needs
problem resolution, fire-fighting, fixes
Subject to confirming the importance and the
urgency of these tasks, do these tasks now.
Prioritise according to their relative urgency.
2 - PLAN TO DO
planning, preparation, scheduling
research, investigation, designing,
testing
networking relationship building
thinking, creating, modelling, designing
systems and process development
anticipation and prevention
developing change, direction, strategy
Critical to success: planning, strategic
thinking, deciding direction and aims, etc.
Plan time-slots and personal space for
these tasks.
not
important
3 - REJECT AND EXPLAIN
trivial requests from others
apparent emergencies
ad-hoc interruptions and distractions
misunderstandings appearing as complaints
pointless routines or activities
accumulated unresolved trivia
boss's whims or tantrums
Scrutinise and probe demands. Help originators
to re-assess. Wherever possible reject and avoid
these tasks sensitively and immediately.
4 - RESIST AND CEASE
'comfort' activities, computer games, net
surfing, excessive cigarette breaks
chat, gossip, social communications
daydreaming, doodling, over-long breaks
reading nonsense or irrelevant material
unnecessary adjusting equipment etc.
embellishment and over-production
Habitual 'comforters' not true tasks. Non-
productive, de-motivational. Minimise or
cease altogether. Plan to avoid them.

11. Action plan
Start More of
Less of Stop

12. The Time vampires

13. The Time wasters
Email
The phone
Meetings
People
Unplanned work

14. Time Management Myths
1.We can’t control time

15. Time Management Myths
2. More things in shorter time

16. Time Management Myths
3.To do lists help

17. Time Management Myths
4. Personal organisers

18. Time Management Myths
5. The quiet hour

19. Time Management Myths
6. Time log

20. Time Management Myths
7. Interruptions

21. Time Management Myths
8. Stick with it until the end

22. 10 ways to
mess up your
most Talented
Employees

23. Lavish them with insincere
praise1.

24. Never reward contribution -
Dangle corporate carrots -
promises cost nothing
2.

25. Overload the talented - it saves
all the effort of getting all the
lazy buggers who do nothing
to do something
3.

26. Politely crush their ideas -
Stock phrases to use
“We’ve tried that before”
“I can see how that works
elsewhere but we’re different”
4.

27. Immerse them in meaningless
projects - then don’t bother to
follow up with progress
checks”
5.
thegoldguys.blogspot.com

28. Use their performance
appraisals to set irrelevant
targets
6.

29. Use subtlety and sarcasm to
undermine their contributions7.

30. Train them as often as possible
- but never let them use what
they learnt
8.

31. Smother their enthusiasm with
the corporate compliance
doctrine - nothing crushes
enthusiasm quite like
procedural compliance
9.

32. Never prioritise -
make everything important -
that way they’ll never get time
to do the really important stuff
10.

33. Stick to these 10 points and
you will achieve the
systematic destruction of
your most talented
employees - BUT……

34. ….BUT despite this some will
still make it through….
No ones perfect!

35. Saying No

36. Breaking the habit

38. The Bucket and the rocks

39. Time management Lexicon
The vital few