This document provides an overview of free and low-cost technology tools that can be used by legal aid organizations. It discusses tools for infrastructure like cloud backup services, productivity apps like Google Docs and Slack, program support tools like Google Translate and document management, communications tools like MailChimp and SurveyMonkey, and resources for adding up technology costs. The document aims to help legal aid nonprofits select useful free tools while also considering things like maintenance costs, ease of use, and training requirements.

1. Free and Low Cost Technology
Tools for Legal Aid
July 11, 2018

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5. Free and Low Cost Technology
Tools for Legal Aid
July 11, 2018

6. Joshua Peskay
IDEALWARE EXPERT TRAINER
Vice President of Technology
Strategy
RoundTable Technology
joshua@roundtabletechnology.com
INTRODUCTION

7. Ken Montenegro
Technology Director, Advancing
Justice Los Angeles
National Vice President of the
National Lawyers Guild
INTRODUCTION

8. Idealware: Your Nonprofit Technology Resource
INTRODUCTIONS

9. Can be found on the
course page!
What We’ll Cover
The True Cost of Free
Infrastructure
Productivity and Data
Management
Program Support
Communications
Adding Up Costs
More Resources
INTRODUCTIONS

10. The True Cost of Free
1

11. You Don’t Have a
Lot to Spend
Why wouldn’t you get a
powerful solution that’s
free?
TRUE COST OF FREE

12. “Free” Is Not Always FREE!
Like a “free puppy,” you’ll need to spend money over time to
keep your technology healthy.
TRUE COST OF FREE

13. You Need to Consider the Whole Cost
TRUE COST OF FREE

14. Let’s Walk Through
the Tools!
• Infrastructure
• Project Management
• Productivity and Data
Management
• Program Support
• Communications
TRUE COST OF FREE

15. Infrastructure
2

16. Infrastructure Is a
Key Priority
• Does your computer
start up quickly?
• Can you access the
internet and your files
reliably?
• Do you have the
software you need?
INFRASTRUCTURE
Don’t forgetmaintenance!http://bit.ly/2jQ
Don’t forgetmaintenance!http://bit.ly/2jQ

17. Resources for
Infrastructure
• TechSoup
• InterConnection.org
• Good360
• Cristina.org
• Apple Certified
Refurbished
• Dell Outlet
• Amazon Refurbished
PCs
INFRASTRUCTURE

18. Common
Productivity Apps
• Email
• Calendaring
• Word processing
• Spreadsheets
• Presentations
• More
INFRASTRUCTURE

19. Box.org
INFRASTRUCTURE
Quickly store and share files with people
inside or outside of your organization.

20. Crashplan—Cloud
Backup
For $10 a month you can
get unlimited automated
backup for you and your
whole team. Crashplan
also offers a free option
for backups on local
drives.
INFRASTRUCTURE

21. Amazon Glacier—
Cloud Backup
Amazon Glacier is one of
the cheapest Cloud
backup options, but only if
you rarely recover files
from “deep freeze.”
INFRASTRUCTURE

22. Avast—Security
INFRASTRUCTURE
Update software and schedule comprehensive
checks for viruses and malware. Avira, AVG,
and Panda are also solid options.

23. 3 Productivity and Data
Management

24. Toggl—Time Tracking
Keep track of how you and staffers are
spending time.
PRODUCTIVITY AND DATA MANAGEMENT

25. Todoist—To-Do List Management
Keep yourself on schedule with a
smart to-do list.
PRODUCTIVITY AND DATA MANAGEMENT

26. Doodle—Meeting Scheduling
Poll your team to find a meeting
time. For one-on-one meetings,
allow people to choose a time with
youcanbook.me.
PRODUCTIVITY AND DATA MANAGEMENT

27. IFTTT: If This Then That
Set up automated tasks
based on triggers. Use
existing “recipes” or
create your own.
Image credit: Macstories.net

28. Google Voice—VOIP
Make calls through your computer
and integrate many different
phone numbers.
PRODUCTIVITY AND DATA MANAGEMENT

29. FreeConferenceCall.com
Free video conferencing
or calls, call recording,
screen sharing, and
more. UberConference
is also useful, especially
for Google Apps users.
PRODUCTIVITY AND DATA MANAGEMENT

30. Trello—Project Management
Keep track of all the
moving pieces of a
project with visual
organizational tools.
KanbanFlow, Asana, and
Gqueues are also useful
choices.
PRODUCTIVITY AND DATA MANAGEMENT

31. Slack
Cloud-based messaging
tool – great for
coordinating with
volunteers and external
collaborators.

32. Salesforce
A great tool for tech
savvy organizations with
complex needs.
Available free to
nonprofits for up to 10
users, but
implementation can get
very expensive.
PRODUCTIVITY AND DATA MANAGEMENT

33. 4 Program Support

34. You Can Book Me

35. Flickr

36. Use infogr.amwith Tableau tocreate visuallyenticing graphsand charts withyour own data.
Tableau and infogr.am—Data Visualization
Tableau’s Service Corp
connects nonprofits
with expert volunteers
who can help them get
started on a
visualization.
Use infogr.am with
Tableau to create
visually enticing graphs
and charts with your
own data.
PROGRAM SUPPORT

37. Google Translate—Website Translation
PROGRAM SUPPORT

38. Owl—Document Management
“Free” document
management system….
But will require a lot of
tech savvy to set up.
PROGRAM SUPPORT

39. Dictation Software
Easily turn speech into
written text within a
Google Doc. There are
also many mobile apps
for dictating on the go.
PROGRAM SUPPORT

40. Brown Paper Tickets—Event Registration
Inexpensive way to take event
registrations—free for free events
COMMUNICATIONS

41. Ticket Peak

42. 5 Communications and
Fundraising

43. Google Analytics—Website Analytics
Learn more about your
communications
strategies with free
metrics and reports.
COMMUNICATIONS

44. MailChimp—Broadcast Email
Free broadcast email
with up to 2,000
subscribers and 12,000
emails a month.
COMMUNICATIONS

45. SurveyMonkey—Online Survey
Free for small surveys
and easy to set up.
Google Forms is another
easy option.
COMMUNICATIONS

46. Google Grants—Online Advertising
Thousands of dollars in
free advertising.
COMMUNICATIONS

47. Foundation Directory Online The Foundation Center
offers a free online tool
to help you find the right
foundation to fund your
next big project.
PROGRAM SUPPORT

48. Razoo—Friend to Friend Fundraising
Get your staff and
passionate supporters
to fundraise from friends
and family.
COMMUNICATIONS

49. Hootsuite—Social Media Management
Focused on management,
with some additional metrics
to support strategy.
COMMUNICATIONS

50. Fiverr—Find Freelancers and Volunteers
There are many places to find
talent to help your nonprofit
including: Upwork, 99designs,
Taproot+, and Catchafire.
COMMUNICATIONS

51. GIMP—Photo Editing
Edit or enhance your
photos with GIMP,
Paint.Net, Inkscape,
Pixlr, and more.
COMMUNICATIONS

52. Canva—Graphic Design
A simplified graphic
design tool perfect for
amateurs.
COMMUNICATIONS

53. 6 Adding Up Costs

54. Think About Tools as
an Investment
How much additional time
would you have per year
if everyone saved 10
minutes per day?
ADDING UP COSTS

55. But Also Consider
the Costs
It will cost more than the
price of the tool.
Remember to think about
time to test tools, make
decisions, and to
convince your
organization.
ADDING UP COSTS

56. Consider Ease of
Set-Up and Use
Remember that setting up
a system and process for
using it can be a
considerable effort.
ADDING UP COSTS

57. How Do You Help
People Change?
Don’t forget the time it will
take to get the
organization on board
with a new tool.
ADDING UP COSTS

58. Training
Make sure you allot
enough time and money
to train on the tools and
the processes.
ADDING UP COSTS

59. 7 More Resources

60. TechSoup
MORE RESOURCES

61. The Community Corps
MORE RESOURCES

62. NTEN
MORE RESOURCES

63. Idealware!
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