The Coca Cola Foundation, in association with Rotary, USAID and the Department of Health will be holding free family health days at 180 sites in South Africa from 9 to 11 May. Free TB screening and HIV testing along with many other free health services and aice.

1. ROTARY FAMILY HEALTH DAYS
SOUTH AFRICA
9 – 11 MAY 2013

2. AIM OF PLANNING
MEETING
To communicate information to Rotary Clubs concerning
the Rotary Family Health Days in May 2013. This is to
ensure Clubs are able to effectively plan their sites and
facilitate the smooth roll out of the services being offered by
the Department of Health and the other partners.
2

3. Brief overview of:
AGENDA
 Rotary Family Health Days
 Role of Department of Health
 Role of Rotary
 “Building” of sites
 Monitoring and Evaluation
 Timelines
 Security
 Financials
 Media and PR
 Local Partners
3

4. RFHA
Marion Bunch
Programme Director
Sue Paget
COCA ROTARY
CDC LOCAL MEDIA/
DOH USAID
COLA/
PARTNER PR STEERING
TCCAF COMMITTEE
AG’S
DOH
Province
Bottlers REGION
REPS
DOH
District SITE Clubs
4

5. ROTARY DISTRICTS IN SOUTH AFRICA

6. WHAT IS RFHA?
o Rotary International Action Group
o Expanded from just HIV/Aids Focus to fall
in line with the 6 Focus Areas of Rotary
International
o Taken the lead in disease prevention

8. WHAT ARE THE ROTARY
FAMILY HEALTH DAYS?
o Initiated by Rotarian Stephen Mwanje
from Uganda
o To provide 3 days of Free Health Care
to disadvantaged communities
o Asked Marion Bunch to find partners
and money
o Uganda, Nigeria and Kenya in their 3rd
year. Now in South Africa.
o Vision to make it a Pan African
initiative
o Driven by RFHA and Rotary Clubs in
South Africa at 180 sites in all 9
Provinces in conjunction with partners
o CALL TO ACTION: TO FULFIL A COMMON
PURPOSE AND GOAL FOR ALL ROTARIANS

9. SERVICES TO BE
 HCT CAMPAIGN
PROVIDED NUTRITION AND LIFESTYLE
 HIV testing and counselling
CHOICES
 TB screening
Vitamin A administration
 Diabetes screening (children between 12 – 59
months)
 Hypertension screening
MALE CIRCUMCISION
 Condom supply Educational literature only
 EPI CERVICAL CANCER
Educational literature only
 Measles inoculation
MALARIA
 Polio drops Educational material at
certain sites in northern areas
 Others to be decided of SA

10. RFHA’s Signature Program “Rotary Family Health Day”
An Interdependent Partnership Model
THE COCA-COLA THE
AFRICA COCA-COLA
FOUNDATION SYSTEM
Media and
Bottler Support Primary Funder
NGOs Event Management ROTARY CLUBS
Medical / Technical Services Mobilize Community
Monitor and Evaluate Volunteer Support
RFHA
Management
Responsibility
Obtain Partners,
Resources, Funds
MINISTRY OF HEALTH U.S. GOVERNMENT,
CDC, USAID
In-Country
Approval and Support and More Fund the NGOs
Page 10

11. DEPARTMENT OF HEALTH
 Minister Motsoaledi
 DG Precious Matsoso
 DDG Dr YoganPillay
 ThatoChadirikire
 HCT
 EPI
 Nutrition
 Social Mobilisation unit
 Monitoring and Evaluation unit
 Media and Communications
 Letter of alert to Provincial level

13. DEPARTMENT OF HEALTH
 Provide health services at each of the 180 sites over the three days
 Engage with the CDC and USAID
 Provide a Monitoring and Evaluation template to be used at all sites
 Estimate targetsat each site
 Assist Rotary with Social Mobilisation advice
 Assist Rotary with Media campaign advice
 Provide a Plan and Contacts for the roll out of services at National, Provincial
and District Level
 Engage with Rotaryat a National, Provincial and District level

14. ROTARY ROLE OVERVIEW
 Establish Rotary structures around RFHD‟s in each District
 Identify all 180 sites in 9 provinces in South Africa
 Engage with DoH (USAID/CDC) at National, Provincial and District
level
 Develop a media campaign to assist in social mobilization
 Management of the 180 sites
 Provide add on services at the sites
 Monitoring and Evaluation at each site
 Identify a launch/close site with the DoH

15. NATIONAL
RFFA
Department of
Representative
Health
PLANNINGSTEE
RING
COMMITTEE
DOH CDC USAID
RFFA COCA
COLA
PROVINCIAL Rotary District
Managers Steering
Department of Committee
Health Representative
PLANNING
DOCUMENT
DISTRICT
Department of Rotary Clubs
Health and and Designated RELATIONSHIP
Partners Site Champion
BETWEEN DOH
(CDC/USAID)
AND ROTARY
SITE

16. TIMELINES
Oct Nov Dec Jan Feb Mar Apr May
Task
Rotary meetings with DoH
Rotary identification of sites
DoH Alert letters to Provincial DoH
Submission to DoH of sites
Rotary contact with provincial DoH
Rotary/DoH Planning meeting 17-Jan
Rotary/DoH Media meeting 16-Jan
DoH plan of services at each site 31-Jan
Communication of plan to Rotary Steering Committee 01-Feb
Communication of plan to DoH District level
Rotary site to contact DoH District Level
Rotary site to plan add on services
Briefing with Minister Motsoaledi 22-Feb
Rotary re evaluation and confirmation of site
Rotary Family Health Days
Media framework
Media roll out
DoH validated M&E figures
Department of Health Rotary Club Rotary District Media Rotary Districts/Club
2013/02/27
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17. SITES – ROTARY
RESPONSIBILITY
Each site to have a Rotary Champion who will manage:
 Relationship on site with DoH, CDC, USAID contacts
 Co-ordinate “add-on” services through Rotary club
connections eg: optometry, hearing, hand washing,
distribution of sanitary towels, breast cancer screening, etc.
 Assist the DoH with administration of polio drops

18. SITES/RESPONSIBILITY
CONTINUED:
 Manage the logistics and planning around the site e.g.:
security, tent, chairs, tables, monitoring of the people coming
through the site, delivery of water from Coca Cola bottlers, t
shirts, sanitary towels, duty roster for Rotarians,
photographer etc
 Monitoring and Evaluation, sanitary towel distribution,
registration, marshalling, assist with the adminstration of
polio drops
 catering for staff/volunteers

19. MONITORING AND
EVALUATION ON SITE
o The DoH will provide an M&E template for all sites
o Monitoring and Evaluation will be done by the DoH and their
partners on the services they are offering.
o Rotary site to Monitor and Evaluate its add-on services and
the number of people visiting the site separately
o A dedicated Rotarian at each site should collect the data from
DoH and Partners at the end of each day.
o Validated figures to be given to Rotary by the end of May by
the DoH

20. SECURITY
 No free food or drinks to be given out at sites
 Guidelines on security requirements will be given to all
Steering Committee heads for dissemination to Rotary
Club site champions eg. alert local police station, fire
station, ambulance etc
 Steve Margo has made contact with ER 24
 Water should be available on site should someone
need it urgently
2013/02/27
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21. T SHIRTS
 Compulsory for all Rotary workers
 Coca Cola, RFHA/Rotary and Department of Health logos to
appear
 Organised at Programme Director level
 Sent to relevant collection points in Districts

22. LAUNCH AND CLOSING
SITE
 To be identified
 Gauteng, Tshwane or Ekhuruleni
 President, Minister, RI Representatives, Partners, Dignitaries,
Mediawill attend
 Managed by Rotary with the help of Coca Cola Eventing
Company
 Possible closing site on the Saturday in another Province
2013/02/27
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23. FINANCIAL
 PDG Anton Meerkotter is the appointed RFHA financial
advisor
 Supported by Financial counterpart on each Steering
Committee
 Budgets are complete
 Information and process will be communicated to clubs
through the Steering Committee Heads
 Full reports and reconciliations to be given to
Programme Director by end May
2013/02/27
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24. MEDIA AND SOCIAL
MOBILIZATION PLAN
 PDG Shirley Downie – National Co-ordinator
 National and Regional plan has been developed
 Advisors: President Kanthan Pillay and Dr Sarah Britten
 Budget – in-kind support
 Templates supplied for consistent look and feel
 Media representatives in each District
2013/02/27
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25. RADIO
 30” advert in all 11 languages
 DoH/Coca Cola and Rotary finalise radio stations
 Adverts will be flighted from mid-April on:
 national radio channels
 local channels
 Clubs can contact their local radio stations to flight
adverts as part of the Public Service Announcement
(PSA)

26. INTERVIEWS
 Interviews with executives from the DoH, Coca Cola
and Rotary will be arranged on as many stations as
possible.
 Clubs are encouraged to do
likewise with their local stations.
 29 April: Minister of Health to
launch the EPI programme and he
will announce the Family Health
Days event

27. TV
 Executive interviews with eTV and SABC Morning Live
and possibly one or two other SABC related
programmes.
 TV news channels presence for
the official opening.
 29 April EPI (Expanded Programme on Immunisation)
launch day – TV news channels

28. PRINT
 Posters
 Pamphlet – A5
 Press releases: pre/during and post
 National and local newspapers
 Basic press release will be sent to clubs to use. They can add their
local event details
 Send all press releases to Shirley Downie –
shirley@phomella.co.za for collation.
 Photos: to be over 3MB for media publication and websites

29. PRINT PROCESS
 Posters
 Design to be completed by the first week of February.
 Artwork will be emailed to all the site champions in pdf format.
 Telkom’s Call Centre number will be on all posters (if they confirm their
involvement).
 alternatively: email address of the site liaison
 Clubs to:
 submit poster numbers they need for their sites
 obtain printing quote locally
 submit quote to PDG Shirley Downie
 Payment to be effected via PDG Anton Meerkotter/Steering Committee

30. SOCIAL
 Stakeholder websites
 Club website
 Email
 Facebook
 Twitter

31. ………and more!
 Telkom SA – negotiating a call centre toll free number
 Loud hailers
 NGOs - „word-of-mouth‟

32. PARTNER ROLE
 Coca Cola
 Coca Cola bottlers
 Nampak
 Pharmaceutical companies
 Vaccine suppliers
 National Laboratories
 Private hospitals (nurses)

33. POST EVENT
 Reporting structure post event
 All financial, site (club), DoH feedback to be given to Steering
Committee Heads by 30th May
 Monitoring and Evaluation included
 DoH to give validated figures by 30th May
 Final reports to Programme Director by 1st June
 Final report to RFHA CEO Marion Bunch by 14th June for
submission to Coca Cola funders
… and planning for 2014!

34. THANK YOU