No matter event length or type, meeting professionals most likely will need to ship things there. Make sure your materials arrive on time and in good condition with tips on best and next practices in shipping goods and services from recent MPI research sponsored by FedEx Office. Learning Outcomes: •Understand service providers, roles and responsibilities. •Discover best practices to help you prepare shipments for your next event, and learn how to pack like a pro. •Learn the ins and outs of international shipping. For more meeting and event education and inspiration, visit http://academy.mpiweb.org. Not an MPI member? Visit http://www.mpiweb.org/join to learn more about the world's largest association of meeting and event professionals.

1. Be Hip with
the Way You
Ship!

2. Kristi Casey Sanders, CMP, CMM, DES, HMCC
Director of Thought Leadership
Meeting Professionals International
&
Jessie States, CMM
Manager, Professional Development
Meeting Professionals International
@KristiCasey @Jessie_States
#MPI www.mpiweb.org/join

3. The content of this presentation was developed through research sponsored by FedEx Office in partnership with MPI.

4. Service Providers
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5. Service Providers
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6. Service Providers
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7. Service Providers
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8. Recommendations
Consider a freight forwarder for significant shipping needs
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9. Recommendations
Consider a freight forwarder for significant shipping needs
Appoint an official supplier
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10. Recommendations
Consider a freight forwarder for significant shipping needs
Appoint an official supplier
Use an advance warehouse
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11. Recommendations
Consider a freight forwarder for significant shipping needs
Appoint an official supplier
Use an advance warehouse
Work with a customs broker who knows meetings
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12. Recommendations
Track your goods at every stage
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13. Recommendations
Track your goods at every stage
Use an ATA Carnet for goods you plan to keep
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14. Recommendations
Track your goods at every stage
Use an ATA Carnet for goods you plan to keep
Save by reducing distance, size, speed or weight
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15. Getting Started
Confirm delivery and pick-up times
and places
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16. Getting Started
Confirm delivery and pick-up times
and places
Arrange for packaging signing
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17. Getting Started
Confirm delivery and pick-up times
and places
Arrange for packaging signing
Know about insurance!
©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join

18. Getting Started
Confirm delivery and pick-up times
and places
Arrange for packaging signing
Know about insurance!
Keep a detailed list of packages
©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join

19. Getting Started
Confirm delivery and pick-up times
and places
Arrange for packaging signing
Know about insurance!
Keep a detailed list of packages
©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join

20. Getting Started
Know your fees
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21. Getting Started
Know your fees
Decide if hand-carrying is an
acceptable option
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22. International Shipping
Does it need to ship?
Buy locally:
Food
Anything with high duties
Collateral and signs
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23. International Shipping
Step 1: Check shipping restrictions
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24. International Shipping
Step 1: Check shipping restrictions
Step 2: Prepare your customs documents
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25. International Shipping
Step 1: Check shipping restrictions
Step 2: Prepare your customs documents
Step 3: Determine your broker
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26. International Shipping
Step 1: Check shipping restrictions
Step 2: Prepare your customs documents
Step 3: Determine your broker
Step 4: Pick the best service for your needs
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27. ©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join

28. Ground
Suitable when time
is sufficient
Domestic or
intracontinental
Lower costs than
air transport
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29. Ground
Suitable when time
is sufficient
Domestic or
intracontinental
Lower costs than
air transport
Ocean
Suitable when
time is sufficient
On-time
deliveries difficult
Additional
ground
Cost- and eco-©2018 Meeting Professionals International. All rights reserved. www.mpiweb.org/join

30. Ground
Suitable when time
is sufficient
Domestic or
intracontinental
Lower costs than
air transport
Ocean Air
Suitable when time
is sufficient
On-time deliveries
difficult
Additional ground
Cost- and eco-
friendly
Fastest option
Highest price,
generally
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31. Pack Like a Pro
Cushion
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32. Pack Like a Pro
Cushion Box
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33. Pack Like a Pro
Cushion Box Seal
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34. Pack Like a Pro
Cushion Box Seal Label
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35. Labeling Best Practices
Use International
Symbols
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36. Labeling Best Practices
Use International
Symbols
Use Two Labels
on Each Package
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37. Labeling Best Practices
Use International
Symbols
Use Two Labels
on Each Package
Number Your
Boxes
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38. Labeling Best Practices
Include a Phone
Number
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39. Labeling Best Practices
Include a Phone
Number
Reuse Containers,
Not Labels
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40. Improving Environmental Performance
Show to Show
Routes
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41. Show to Show
Routes
Improving Environmental Performance
Durable, Stackable
Containers
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42. Improving Environmental Performance
Show to Show
Routes
Durable, Stackable
Containers
Donate
Leftovers
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